HomeMy WebLinkAbout2016 08-26 CHA Minutes Caldwell Housing Authority
August 26, 2016 Regular Meeting Minutes
At Stewarts Bar and Grill
Board Members Present: Estella Zamora, Arnoldo Hernandez,Marisela Pesina, Sid Freeman,
Jim Porter and Phares Book
Staff Members Present: Mike Dittenber, MaryAnn Valenzuela,Ruben Buenrostro, and Rick
Legg
In Order of Business:
1. Roll call and call to order:
Estella Zamora called the meeting to order at 12:08 p.m.
2. Review of the June Minutes:
After reviewing the June minutes,Phares Book made a motion to accept the minutes as corrected,
seconded by Marisela Pesina; and unanimously approved by the Board at 12:08pm. NOTE: The
July Meeting was cancelled.
3. Review of the July Financials:
Mike reminded the Board that financial information of the housing authority was sent out several
days before the meeting and asked if anyone had any questions or needed a recap of the
information. Jim Porter made a motion to accept the July financial report; seconded by Phares
Book; and unanimously approved by the Board at 12:10 p.m.
4. Old Business:
Mike informed the board there was some unresolved banking business and some people needed
to be removed from CHA accounts and Rural Development wanted to add another agent as a
back-up to Miriam Haylett to the reserve account. Marisela Pesina made a motion to allow the
Executive Director to make the necessary banking changes; seconded by Jim Porter and
unanimously approved by the board at 12:17 p.m.
5. New Business:
Mike presented the 2017 budget to the Board, which included a$45.00 per month rent increase;
a$120,000 increase in operational expenses, a capital improvement budget of$144,000; and
setting the Executive Director's salary at$80,080 annually. After some discussion about the
appropriateness of a couple items in the capital budget, Marisela Pesina made a motion to accept
the budget as presented [with the exception of the tractor and trailer purchase as proposed in the
capital budget]; seconded by Arnold Hernandez and unanimously approved by the Board at
1:10pm.
6. Executive Session:
Sid Freeman made a motion to enter executive session; seconded by Marisela Pesina and the
Board entered into executive session at 1:20pm. Marisela Pesina made a motion to exit
executive session; seconded by Jim Porter and the Board exited executive session at 1:30 p.m.
7. Action subsequent to executive session
Arnold Hernandez made a motion to give the executive director a$2,500 performance bonus;
seconded by Sid Freeman[who noted it was a$2,500 NET bonus] and unanimously approved by
the Board at 1:32pm.
Phares Book made a motion to review the leave time policy;seconded by Sid Freeman and
unanimously approved by the board at 1:33pm.
Mike asked if the current policy was repealed with the motion, but was told by the Board the
current policy was not repealed. Arnold asked that a copy of the current policy manual be sent to
the Board for review.
8. Adjournment:
Meeting adjourned at 1:35 p.m. �mus2ng X044
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