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HomeMy WebLinkAbout2016-10-11 P&Z Minutes CALDWELL PLANNING AND ZONING COMMISSION MINUTES October 11, 2016 Call to Order—Chairperson Doty-Pomoransky called the meeting to order at 7:00 p.m. Roll Call — Members Present: Ed Doty-Pomoransky, Dana Vance, and Roger Page Members Absent:James Nelson Staff Present:Jarom Wagoner (Senior Planner), Brent Orton (Public Works Director), April Cabello (Planning Technician), Lori Colligan (Administrative Secretary) Staff Absent: Brian Billingsley (Planning &Zoning Director), Robb MacDonald (City Engineer). Review of Proceedings—Chairperson Doty-Pomoransky announced the procedures for the public hearing. Old Business: Jarom Wagoner notified members of a change in the agenda. Case ANN-16- 05/SUB16P-02/SUP-16-16 Providence Properties, LLC., the Mason Creek Annexation will be continued to November 8, 2016. We are required by Idaho Code to notify all neighbors within 300 feet of the property of these proceedings. Unfortunately,that mailing was sent to the wrong property owners. In order to be sure that we are following proper protocol this case will be heard at the next Hearing Examiner meeting on November 8, 2016. We will be sending out new notifications to the correct property owners. Approve minutes of August 9, 2016 regular meeting. MOTION: Commissioner Page. SECOND: Commissioner Vance. Passed: Unanimous voice vote. New Business: A. Case Number Case SUP-16-15—Republic Mini Storage A request by Richard Phillips for a special-use permit for the expansion and operation of an existing mini-storage facility within the C-3 (Service Commercial) Zone. The subject property is located at 3203 E. Linden Street in Caldwell, Idaho. PZ Minutes 10-11-2016 Testimony: 1) Jarom Wagoner, 621 Cleveland Blvd., Caldwell, ID 83605, Senior Planner, presented the staff report. 2) Mr. Wagoner stated that this is a request for the expansion and operation of an existing mini storage facility within the M-1 light industrial zone for the Republic Storage facility located at 3203 East Linden Street. Staff finds it is in compliance with the comprehensive plan and is an appropriate use for that area. 3) Mr. Wagoner stated that in regards to Condition 8.4—they are requesting that this be stricken. After speaking with the City Engineer it has been decided that this is not a necessary condition. 4) Cornell Larson, 210 Murray Street, Boise, Idaho here representing the applicant, Dick Phillips. They are in agreement with Conditions 8.2 through 8.9 with the exception of 8.4 (staff recommends striking this) and they would like to clarify Condition 8.5 to make sure they understand the paving. They intend to pave around all the new buildings that they are constructing. They typically leave the outdoor RV storage graveled and as they expand and add new buildings they pave that area. They are requesting that the outdoor storage area remain graveled. Commissioner Doty recommended marking photos as Exhibit PZ 1000 and PZ 1001. Photos show where weeds were removed and where the RV storage is located. 5) Commissioner Vance asked Mr. Larson to confirm if they are currently planning on building just a few additional buildings or the whole project. Mr. Larson confirmed they have 4 enclosed buildings and 1 covered building and the covered building would be a covered RV storage. They would pave around those buildings and tie it into the existing paved areas. 6) Commissioner Doty confirmed the area that will remain gravel. 7) Commissioner Doty asked Mr. Wagoner if there was anything in the code on existing graveled areas. Mr. Wagoner said they could add that language to the 8.5 Condition, staff is in full agreement. 8) Mr. Roy Johnson was signed up to speak but has declined to do so. MOTION TO CLOSE TESTIMONY: Commissioner Vance. SECOND: Commissioner Page. Passed: Unanimous roll call vote. Comprehensive Plan Analysis: The Caldwell Planning and Zoning Commission accepts the Comprehensive Plan components as listed below in 5.1 and 5.2 Enter into MOTION: Commissioner Vance SECOND: Commissioner Page. Passed: Unanimous roll call vote. Findings of Fact: Introduction of Exhibit PZ-1000 and PZ-1001 Enter into MOTION: Commissioner Vance SECOND: Commissioner Page. Passed: Unanimous roll call vote. PZ Minutes 10-11-2016 Conclusions of Law: MOTION: Commissioner Page SECOND: Commissioner Vance Passed: Unanimous roll call vote. ORDER OF DECISION FOR SUP-16-15 (Special Use Permit) MOTION: Commissioner Vance that Case Number SUP-16-15 be approved with the following conditions: 8.2 through 8.9 with the exception of removing the 8.4 condition and modifying the 8.5 condition to be amended to say that the RV storage shall be gravel and unpaved and they shall pave around the new construction only. SECOND: Commissioner Vance. APPROVED by unanimous roll call vote. B. Case Number SUP-16-14 A request by Edward Savala for a special-use permit to operate a vehicle sales lot within the C-C (City Center) Zoning District. The subject property is located at 301 E. Cleveland Boulevard in Caldwell, Idaho Testimony: 1) Jarom Wagoner, 621 Cleveland Blvd., Caldwell, ID 83605, Senior Planner, presented the staff report. 2) Mr. Wagoner testified that this is Special Use Permit to operate a vehicle sales lot within the C-C (City Center) zoning district. 3) Commissioner Page asked about compliance with the Comprehensive Plan analysis within the city center, how does this particular type of development go along with what is currently being encouraged in that area? 4) Mr. Wagoner indicated there are a wide variety of types of businesses within the area. The downtown core which would be considered 7th Avenue, Kimball and Main, where the new plaza is going in, and a variety of different retail. We are trying to focus on more retail business in the downtown core. This property is fairly outside of that area, more near the edges of the City Center district are and very close to Simplot Blvd. 5) Dr. Savala, 301 Cleveland Blvd., Caldwell, Idaho testified that he has a medical practice on 3rd and Cleveland Blvd. He has given advice to many patients on purchasing a vehicle. It was finally brought to his attention that maybe he should sell cars there. His intent is to help his patients find a reliable car at a decent price. This is different because it is secondary to his main business. He doesn't have to sell cars to make a living. He feels this will be a positive opportunity for the community. Especially those who have to rely on buying used vehicles. Regarding landscaping he would like to use the gravel that he was told would meet the requirement when he first moved in. He put gravel on both 3`d and Cleveland Blvd. The trees, shrubs and grass he agrees with. He believes it only adds value to his property. He would like to put in trees and shrubs and keep the gravel. PZ Minutes 10-11-2016 6) Mr. Wagoner indicated that city code does require grass and trees in the area Dr. Savala is talking about. The Commissioners do have the authority to go either more or less restrictive than code if they feel it is appropriate. We have been consistently requiring grass and trees and he understands Dr. Savala's concern, where he did place gravel in those areas. 7) Dr. Savala doesn't have a problem with the requirement, but he would like to avoid the added cost of removing all the gravel. The trees and shrubs are fine, that's a positive improvement. 8) Mr. Wagoner would like to see grass and trees on the Cleveland Boulevard side of the property as required by the code. He is willing to work with Dr. Savala and would recommend that he keep the gravel along 3`d Avenue where the majority of the gravel is located. With the committee's approval Mr. Wagoner would agree to leave Condition 8.4 the same but Condition 8.5 would be amended to strike the vegetative ground cover requirement as well as the statement dry landscaping shall not be allowed. 9) Commissioner Vance asked where the repairs would be performed. 10) Dr. Savala said that no major repairs would be done on site. He has spoken to a mechanic that has his own shop and he would recommend customers go there. 11) Paul Hubbs, 600 East Ash, Caldwell, Idaho is in favor of this proposal. MOTION TO CLOSE TESTIMONY: Commissioner Vance. SECOND: Commissioner Page. Passed: Unanimous roll call vote. Comprehensive Plan Analysis: The Caldwell Planning and Zoning Commission accept the Comprehensive Plan components as listed in 5.1 through 5.2. Enter into MOTION: Commissioner Vance SECOND: Commissioner Page. Passed: Unanimous roll call vote. Findings of Fact: Enter into MOTION: Commissioner Page SECOND: Commissioner Vance. Passed: Unanimous roll call vote. Conclusions of Law: MOTION: Commissioner Vance SECOND: Commissioner Page Passed: Unanimous roll call vote. ORDER OF DECISION FOR SUP-16-14(Special Use Permit) MOTION Commissioner Vance that Case Number SUP-16-14 A request by Edward Savala for a special-use permit to operate a vehicle sales lot within the C-C (City Center) Zoning District. The subject property is located at 301 E. Cleveland Boulevard in Caldwell, Idaho is approved with the following conditions of approval 8.2 through 8. 11 with modifications to 8.5 to remove the words vegetative ground cover and dry landscaping shall not be allowed. SECOND: Commissioner Page. APPROVED by unanimous roll call vote. PZ Minutes 10-11-2016 C. Case Number OA-16-05: A request by City of Caldwell to consider an amendment to the Caldwell Comprehensive Plan involving an update to the City's 10-year Capital Improvement Plans for Park, Fire, and Police Impact Fees, pursuant to Idaho Code § 67- 8208. 1) Brent Orton, Public Works Director, 621 Cleveland Blvd., Caldwell, Idaho testified that we have been through the first ten years of having Impact Fees for Fire, Police, and Parks in Caldwell. State Statute requires that every 10 years a new Capital Improvement Plan should be put together. He enters Exhibits 1, 2 and 3 as adoption into the Comprehensive Plan the new Capital Improvement Programs for the next 10 years. We just completed one 10 year block and we're asking you to recommend adoption into the Comprehensive Plan of the next 10 year block. Mr. Orton went on to explain how they arrive at the costs and how they determine what portion is ok to use impact fees from and what portion needs to come from property taxes or other general fund sources. 2) Commissioner Vance asked Mr. Orton to verify that adoption of this plan doesn't affect impact fees, and that it's just a plan. Mr. Orton verified that is true, the Commission is recommending adoption of the Capital Improvement Plan. He added that the fees themselves can be modified every year but there are requirements on how those fees are justified. The sequence of events would be the Commission recommending the adoption of the Plan and then the City Council would then consider this amendment to the Comprehensive Plan. Considering an approval at City Council they would then consider the updated fees. 3) Commissioner Doty asked if City Council is the group authorized to develop those fees. 4) Mr. Orton confirmed that is true. There is an Impact Advisory group that meets and develops the fees and then the City Council approves them. MOTION TO CLOSE TESTIMONY: Commissioner Vance. SECOND: Commissioner Page. Passed: Unanimous roll call vote. The Commission gave their recommendation in support. V. Planning Issues— A. The next regularly scheduled Planning and Zoning Commission hearing is December 13, 2016. VI. Adjournment The meeting was adjourned at approximately 8:05 p.m. MINUTES APPROVED AND SIGNED BY CHAIRPERSON ED DOTY-POMORANSKY ON THE DATE NOTED BELOW: PZ Minutes 10-11-2016 V 4411a Y15- 7/(13Z)n,'Z'lle d Do y-Poransky, Chair Date C®' ATTEST: Jarom Wa er, Senior Planner FOR DETAILED MINUTES, PLEASE REQUEST A COPY OF THE RECORDING. PZ Minutes 10-11-2016