HomeMy WebLinkAbout2016-10-17 City Council Minutes Regular Meeting BOOK 57 PAGE 175
REGULAR MEETING
October 17,2016
7:00 P.M.
Mayor Nancolas opened the meeting and welcomed those in attendance. He explained that previous to the City
Council Meeting there was a Special Urban Renewal Agency Meeting at 6:45 p.m. Pastor Jim Porter of the
Caldwell Free Methodist Church provided the invocation. The Mayor led the audience in the Pledge of
Allegiance to the Flag.
The Roll of the City Council was called by the City Clerk with the following members present:Callsen,Pollard,
Stadick,Allgood,Ozuna,and Hopper.
CONFLICT OF INTEREST DECLARATION
None.
SPECIAL PRESENTATIONS
Proclamation: World Polio Day:
Whereas, Rotary international, founded on February 23, 2005, in Chicago, Illinois URA, is the
world's first and one of the largest non-profit service organizations with more than 1.2 million club
members comprised of professional and business leaders in thousands of clubs and in hundreds of
countries and geographic areas,and
Whereas,the Rotary motto"Service Above Self'inspires members to provide humanitarian service,
encourage high ethical standards,and promote good will and peace in the world;and
Whereas, in 1985, Rotary international launched PolioPlus and spearheaded the Global Polio
Eradication Initiative with the World Health Organization, U.S. Centers for Disease Control and
Prevention,and UNICEF to immunize children of the world against polio;and
Whereas,polio has been reduced by 99.9 percent, and the world is closer than ever to ending this
crippling disease;and
Whereas, Rotary has contributed over $1.4 billion dollars and countless volunteer hours to polio
eradication,and polio has been eradicated in every country except Pakistan and Afghanistan;and
Whereas,Rotary and the Bill and Melinda Gates Foundation have extended their partnership of the
Global Polio Eradication Initiative;and from 2013 to 2018,every U.S.dollar Rotary commits to polio
eradication will become three dollars thanks to a 2-to-1 match by the Foundation;and
Whereas,these efforts are providing much needed operational support,medical personnel,laboratory
and medical equipment,and educational materials,and Rotary has played a major role in working with
governments,agencies,clubs and individuals to support the eradication of polio;
Now therefore,the City Council of the City of Caldwell does hereby proclaim October 24,2016,as
World Polio Day in Caldwell, Idaho and encourages all citizens to join the fight for a polio-free
world.
Employee of the Month
The Mayor acknowledged Kresta Smout (administrative assistant at the Caldwell Waste Water
Treatment Plant)as the employee of the month. A letter from co-workers Susan Miller,Ken Wien,
and Debbie Geyer was read outlining her outstanding volunteer acts for the City of Caldwell
community events. A plaque and gift card was presented to Ms. Smout. She expressed her
appreciation for the recognition.
Update Report from the Indian Creek Plaza Committee
Kelli Jenkins, Chair of Destination Caldwell at 16091 Orchard Avenue, provided an update report
concerning the Indian Creek Plaza design and construction. She reported on the success of the Indian
Creek Plaza Launch Party held on October 13th. Approximately 150 were in attendance.
She noted that Destination Caldwell is in the process of reorganizing their committee to refine the
necessary focus groups. The focus groups include finance/legal,fund raising,downtown review team,
marketing,business improvement district,plaza staffing, event planning, agriculture, and the Sunny
Slope wine area.
Funding raising efforts will commence once the final construction estimate is received from GGLO
Design.
A team is working on staffing (benefit packages and job descriptions) for the event planner and
executive director positions with the goal of January 2017 to begin the search process.
The Destination Caldwell website is now live and features all of the"We Are Caldwell"videos.
BOOK 57 PAGE 176
The"Best of Caldwell,Idaho"brochure has been completed and is being placed in hotels,gas stations,
and chamber of commerce offices from Baker City, Oregon to Twin Falls, Idaho. Farm to Fork
certifications are being sought by local restaurants to be featured within the"Best of Caldwell"listing.
The facade improvement design ideas/standards are being compiled with the assistance of University
of Idaho grad students for the businesses surrounding the proposed plaza. GGLO is working with the
students concerning this issue.
Mayor Nancolas expressed sincere appreciation to Kelli Jenkins,Keri Sigman,Destination Caldwell,
and the Chamber of Commerce for their outstanding efforts.
Ms.Jenkins reported that a collection of the comments made during the Indian Creek Launch Party
will be compiled and presented to the City Council Members for their review.
ADDITIONS OR DELETIONS TO THE AGENDA
MOVED by Callsen, SECONDED by Allgood to amend the agenda by adding Item 919 to the Consent
Calendar to read: "Approve Resolution authorizing drug and alcohol testing services with Drug Free Idaho
with an effective date of October 17, 2016" and add an executive session after the Mayor's Comments
pursuant to Idaho Code,Section 74-206,Subsection(c)for the purpose of discussing the acquisition of or
an interest in real property not owned by a public agency.
Reason: The information was not available at the time that the agenda was made.
MOTION CARRIED
AUDIENCE PARTICIPATION
None.
CONSENT CALENDAR:
1. Approve acceptance of the minutes of the Regular City Council Meeting held on October 3,2016,City
Council Special Meeting held on October 10, 2016, the Caldwell Industrial Airport Commission
Meeting held on October 6,2016,and the Caldwell Youth Forum Subcommittee Meeting held on July
19,2016)-
2. Approve the Order of Decision for Case No.ZON-16-05(Grace at Caldwell);
3. Approve the Order of Decision for Case No.ZON-16-06(21st&Chicago);
4. Approve the Order to Decision for Case No. APP-06-04 (Canyon County Jail Special Use Permit
Appeal);
5. Approve Resolution No. 233-16 authorizing the purchase of a 2017 VT651 Johnston Sweeper and a
2017 C201 Johnson 4-wheel Compact Sweeper pursuant to Idaho Code 67-2807 purchased through the
mechanism of HGACBuy in the amount of$446,675.00 as approved in the FY-2017 budget;
6. Approve Resolution No.234-15 authorizing the purchase of a 2017 Chevrolet Silverado 1500 vehicle
in the amount of$23,398.88 for use at the Caldwell Wastewater Treatment Plan to replace a wrecked
vehicle pursuant to Idaho Code 67-2803;
7. Approve Resolution No.235-16 ratifying the purchase of 200 linear feet of Arch pipe for replacement
of the Mason Creek Crossing at Middleton Road as approved in the FY-2017 budget;
8. Approve Resolution No. 236-16 accepting the Award of Bid not to exceed $50,000 for concrete
improvements associated with the Robertson Recreation Center Project;
9. Approve Resolution No. 237-16 authorizing the procurement of a new Greens Roller budget from
Salsco,Inc.(Cheshire,CT)in the amount of$19,927.34 pursuant to the approved FY-2017 budget and
Idaho Code 67-2803;
10. Approve Resolution No. 238-16 authorizing the declaration of surplus property and disposition of a
vehicle from the Police Department(Vin#1MEHM42W08G601104);
11. Approve Resolution No.239-16 authorizing the execution of a Cooperative Agreement with Valley
Regional Transit and the FY-2017 annual membership dues in the amount of$139,307.00;
12. Approve Resolution No. 240-16 authorizing the execution of the Assessment of Fair Housing
Collaboration Agreement Program-Years 2021-2025 among the City of Boise,City of Meridian,City
of Caldwell,City of Nampa,and the Nampa Housing Authority in association with the CDBG funding
allocation;
13. Approve Resolution No.241-16 accepting the City of Caldwell Social Media Policy with an effective
date of October 17,2016;
14. Approve Resolution No.242-16 authorizing the execution of the financial audit contract for the City of
Caldwell with Eide Bailly for the year ended September 30,2016;
15. Approve Resolution No. 243-16 authorizing the Trustees of the City of Caldwell Employee Benefit
Plan Trust to execute the financial audit contract for the Caldwell Employee Benefit Plan Trust with
Eide Bailly for the year ended September 30,2016;
16. Approve Resolution No.244-16 authorizing the adoption of a Quarterly Safe Incentive Program with
an effective date of October 17,2016;
17. Approve Resolution No.245-16 authorizing the purchase of a 2017 Dodge RAM 1500 vehicle in the
amount of$26,000.00 from Goode Motors(Hailey,Idaho)for use by the Engineering Department as
approved in the FY-2017 budget;
18. Approve acceptance of the 2017 City Council Meeting Calendar;
19. Approve Resolution No. 246-16 authorizing drug and alcohol testing services with Drug Free Idaho
with an effective date of October 17,2016. [ADDED]
BOOK 57 PAGE 177
MOVED by Pollard,SECONDED by Callsen to approve the Consent Calendar as amended.
Roll call vote:Those voting yes:Callsen,Pollard,Stadick,Allgood,Ozuna,and Hopper. Those voting no:
none. Absent and/or not voting:none.
MOTION CARRIED
OLD BUSINESS:
None.
NEW BUSINESS:
(PUBLIC HEARING [QUASI-JUDICIAL]: CASE NO. TE-16-04: A REQUEST BY TRILOGY
DEVELOPMENT AND SHAWN BROWNLEE FOR A 12 MONTH TIME EXTENSION TO
RECORD THE FINAL PLAT FOR WINDSOR CREEK#4 SUBDIVISION LOCATED NEAR THE
CORNER OF LAKE AVENUE AND THE FUTURE EXTENSION OF MOSS STREET, IN
CALDWELL,IDAHO)
The Mayor explained the quasi-judicial process and asked the City Clerk to swear in those who would be
providing public testimony.
Jarom Wagoner,621 Cleveland Blvd.,acknowledged being sworn in and outlined the contents of the staff
report. He noted that the request is for a twelve month time extension for Windsor Creek#4 Final Plat.
The subdivision is located on Lake Avenue and the subject site is located along the extension of Moss
Street. The developer is close to completion;however,they were not able to record the final plat before its
expiration date.
Kristi Watkins,JUB Engineers at 250 S.Beechwood,Boise,acknowledged being sworn in and spoke in
favor of the request. She noted that construction needed to happen during the irrigation off-season and will
commence during January/February 2017 after the plans have been reviewed and approved. It is
anticipated that the final recording will transpire in August 2017. There are eight(8)phases associated
with the subdivision's preliminary plat.
Matt Strohmeyer, 16653 Berkley Avenue, acknowledged being sworn in and signed in as neutral to the
request. He noted that he is a first time homeowner. He raised his concerns regarding ingress/egress
roadways for the subdivision during the construction period. Will there be a separate access point for
construction trucks only and then closed down at the time of the phase's completion?
Ms. Watkins stated that it is her understanding that they will be using the existing streets until the
infrastructure is put in place for use of the Moss Street extension. Construction trucks would use roadways
closest to the current phase underway.
In response to questions from Councilman Hopper,Mr.Strohmeyer stated that his concern is the amount of
construction traffic and safety issues by using the current roadways within the subdivision.
Mr.Wagoner stated that there is limited access along Lake Avenue since it is an arterial roadway. There is
an existing street that travels to the south off of Adelaide Street near the proposed Moss Street extension.It
is possible that a construction only entrance could be established.
Mr. Strohmeyer also expressed his appreciation for the alternate access option. He asked if the egress
could be contain large rocks to help clean the tires eliminating additional dirt on the roadways and dust.
Also,he requested that large concrete barriers be put in place to prevent drivers from cutting through the
subdivision.
Robb MacDonald suggested that he meet with Mr.Strohmeyer to reviews construction mitigation issues.
Ms.Watkins had no rebuttal comments.
MOVED by Callsen,SECONDED by Allgood to close the public testimony portion of the hearing.
MOTION CARRIED
EVIDENCE LIST FOR CASE NO.TE-16-04:
The Mayor presented the Evidence List:preliminary plat,staff report,sign-up sheets,and public testimony
given this evening.
MOVED by Callsen,SECONDED by Stadick to approve the Evidence List as presented.
MOTION CARRIED
FINDINGS OF FACT ON CASE NO.TE-16-04:
MOVED by Hopper,SECONDED by Callsen to accept the general facts as outlined in the staff report,the
public testimony that was given in this matter,the evidence list that was presented, all adopted standards
and codes which were used in evaluating this applications,and the concerns expressed by a resident about
the impact of construction on existing residents nothing that staff will be working with the applicant to
mitigate those issues.
MOTION CARRIED
BOOK 57 PAGE 178
CONCLUSIONS OF LAW ON CASE NO.TE-16-04:
MOVED by Ozuna,SECONDED by Callsen that the Caldwell City Council has the authority to hear this
case and to make the decision to approve or deny;and the public hearing was noticed and heard within the
guidelines of applicable state codes and local ordinances.
MOTION CARRIED
ORDER OF DECISION ON CASE NO.TE-16-04:
MOVED by Pollard,SECONDED by Hopper based on the Findings of Fact and Conclusions of Law,the
Caldwell City Council hereby orders that Case Number TE-16-04 a request by Trilogy Development and
Shawn Brownlee for a 12 month time extension to record the final plat for Windsor Creek 94 Subdivision
located near the corner of Lake Avenue and the future extension of Moss Street, in Caldwell, Idaho is
approved with the conditions of approval as outlined within the staff report.
Roll call vote. Those voting yes: Pollard, Stadick,Allgood,Ozuna,Hopper,and Callsen. Those voting
no:none. Absent and/or not voting: none.
MOTION CARRIED
MOVED by Pollard,SECONDED by Stadick to close the public hearing.
MOTION CARRIED
(FINANCE AND HUMAN RESOURCE REPORTS)
Approval oLfinance report dated September 28,2016:
Councilman Allgood reported that the Finance Committee has reviewed current accounts payable in the
amount of $2,981,024.35 for the period ending September 28, 2016, net payroll in the amount of
$295,871.31 for the pay period ending on September 17,2016.
MOVED by Allgood, SECONDED by Hopper that accounts payable in the amount of$2,981, 024.35
represented by check numbers 118749 through 119334 and payroll for the total amount of$295,871.31
represented by check numbers 30276 through 30300 and payroll direct deposits, be accepted, payment
approved,and vouchers filed in the office of the City Clerk.
MOTION CARRIED
Approval o�finance report dated October 12,2016
Councilman Allgood reported that the Finance Committee has reviewed current accounts payable in the
amount of$762,855.46 for the period ending October 12,2016,net payroll in the amount of$381,765.20
for the pay period ending on October 1,2016.
MOVED by Allgood, SECONDED by Callsen that accounts payable in the amount of $762,855.46
represented by check numbers 119335 through 119439 and payroll for the total amount of$381,765.20
represented by check numbers 30301 through 30411 and payroll direct deposits, be accepted, payment
approved,and vouchers filed in the office of the City Clerk.
MOTION CARRIED
(COUNCIL COMMENTS)
Councilman Callsen and Councilman Allgood commented on the success of the Indian Creek Plaza Launch
Party held on October 13,2016.
Councilman Hopper reported on the grand opening of the Downtown Boise Transit Center. He noted that a
open house of the facility will be conducted this Thursday and Friday for public view.
Councilman Ozuna reported on the success of the open house at the Caldwell Library held on October 11,2016.
(MAYOR'S COMMENTS)
The Mayor reported that he attended an awards ceremony for Upward Bound where two members of the
Mayor's Youth Advisory Council were honored.
He noted that he will be out of the office for the remainder of the week for personal leave.
(EXECUTIVE SESSION)
MOVED by Callsen, SECONDED by Hopper to convene into Executive Session pursuant to Idaho Code,
Section 74-206,Subsection(c)for the purpose of discussing the acquisition of or an interest in real property not
owned by a public agency at 7:43 p.m.
Roll call vote. Those voting yes: Callsen,Pollard, Stadick, Allgood, Ozuna, and Hopper. Those voting no:
none. Absent and/or not voting:none.
MOTION CARRIED
The Mayor noted that no decisions were made or action taken.
BOOK 57 PAGE 179
MOVED by Callsen,SECONDED by Stadick to reconvene into Regular Session.
MOTION CARRIED
(ADJOURNMENT)
MOVED by Stadick,SECONDED by Hopper to adjourn at 8:01 p.m.
MOTION CARRIED
APPROVED AS written THIS 7th DAY OF November ,2016.
Mayor
Councilperson Councilperson
Councilperson Councilperson
Councilperson Councilperson
ATTEST:
City Clerk