HomeMy WebLinkAbout2016-08-01 City Council Minutes Regular Meeting BOOK 57 PAGE 123
REGULAR MEETING
August 1,2016
7:00 P.M.
Mayor Nancolas opened the meeting and welcomed those in attendance. Pastor Bobby Truax of the Montana
Avenue Baptist Church provided the invocation. The Mayor led the audience in the Pledge of Allegiance to the
Flag.
The Roll of the City Council was called by the City Clerk with the following members present:Callsen,Pollard,
Stadick,Allgood,Ozuna,and Hopper.
CONFLICT OF INTEREST DECLARATION
None.
SPECIAL PRESENTATIONS
A. Presentation by the TRIO Upward Bound Prop
Joshua Engler,1091 South Dale Street,Apt.303,Boise,Educational Specialist from the TRIO Upward
Bound program at Caldwell High School and provided information about the federally funded program.
He serves 44 students at Caldwell High School in this capacity. He noted that the program is geared
towards students whose parents have not obtained a bachelor's degree. He expressed appreciation to
the City of Caldwell for their sponsorship contribution for their recent internship program.
Three students shared about their experiences in participating in the TRIO Upward Bound summer
internship program:
Cassandra Madrigal reported on her internship with Idaho Power.
Lydia Flores reported on her internship with the English Language Center in Boise.
Yanira Madrigal reported on her internship with the Girl Scouts of Silver Sage administration
office.
ADDITIONS OR DELETIONS TO THE AGENDA
None.
AUDIENCE PARTICIPATION
None.
CONSENT CALENDAR:
1. Approve acceptance of the minutes of the Regular City Council Meeting held on July 18, 2016; the
Special City Council Meetings(Budget Workshops)held on July 12,2016 and July 26,2016;Caldwell
Youth Master Plan Committee Meeting held on February 23,2016;the Caldwell Traffic Commission
Meeting held on July 11, 2016; the Senior Center Board Meeting held on July 11, 2016; and the
Caldwell Planning&Zoning Commission meeting held on July 12,2016;
2. Approve the Order of Decision for Case No.SUB-16F-05(Sienna Hills 94 Final Plat);
3. Approve Resolution No. 158-16 authorizing the execution of the Canyon County Fire Investigation
Team Mutual Aid/Joint Powers Agreement;
4. Approve Resolution No. 159-16 authorizing the submittal of special tax assessments for delinquent
local improvement district assessments and weed abatements to the Canyon County Auditor's Office
for the current fiscal year;
5. Approve Resolution No. 160-16 authorizing the execution the User's Agreement with the Girls
Athletic League Softball,Inc.(GALS)effective October 1,2016 and ending September 30,2021;
6. Approve Resolution No. 161-16 authorizing the execution of the Settlement and Mutual Release
Agreement with the Girls Athletic League Softball,Inc.(GALS)and Quality Electric,Inc.;
7. Approve Resolution No. 162-16 authorizing the execution of the Vallivue School District No. 139
School Resource Officer Program Agreement effective October 1,2016 until September 30,2017;
8. Approve Resolution No. 163-16 authorizing the hiring of a part-time administrative secretary in the
Planning&Zoning Department effective immediately;
9. Approve Resolution No. 165-16 accepting the Award of Bid to CR Higer, Inc. in the amount of
$33,971 for plumbing improvements at the Roberts Recreation Building;
10. Approve Resolution No. 166-16 accepting the proposal from DataTel Communications in the amount
of$123,000 for the installation of a new phone system for the City of Caldwell;
11. Approve Resolution No. 164-16 authorizing the Public Works Director to approve purchases of regular
and necessary chemicals including Ferric Chloride and Polymer for use at the Caldwell Waste Water
Treatment Plant not to exceed$25,000 on a normal and ongoing basis;
12. Approve Resolution No. 167-16 allowing the Caldwell Veterans Memorial Hall and Idaho Veterans
Garden, Inc. to sublease each respective property upon the terms required in the approved Use
Agreements;
13. Approve request from the Caldwell Veterans Council,Inc.to appoint Debbie Geyer(one year term),
Dale Pittsley(one year term), and Gary White (two year term)to the Caldwell Veterans Council in
accordance with City of Caldwell Resolution No.09-15 dated January 5,2015.
BOOK 57 PAGE 124
MOVED by Pollard,SECONDED by Allgood to approve the Consent Calendar as printed.
Roll call vote:Those voting yes:Pollard,Stadick,Allgood,Ozuna,Hopper,and Callsen. Those voting no:
none. Absent and/or not voting:none.
MOTION CARRIED
OLD BUSINESS
None.
NEW BUSINESS
(ACCEPT THE TENTATIVE BUDGET AND SET THE PUBLIC HEARING DATE TO
CONSIDER THE FY-2017 BUDGET FOR AUGUST 15, 2016 DURING THE REGULARLY
SCHEDULED CITY COUNCIL MEETING TO BE HELD AT 7:00 P.M.)
E1Jay Waite,Finance Director at 411 Blaine,provided the staff report outlining the tentative budget and
recommended its approval.
Carol Mitchell,Deputy Treasurer at 411 Blaine,provided spreadsheets outlining the use of fund balance
and budget analysis transfers noting how fund balance will be used for designated City projects. She stated
that the projects are one-time expenditures which would be an appropriate use for fund balance.
MOVED by Pollard,SECONDED by Hopper to accept the tentative budget for FY-2017 as presented and
set the public hearing date for August 15,2016 at the Regularly Scheduled City Council Meeting at 7:00
p.m.
MOTION CARRIED
(CONSIDER ACCEPTANCE OF THE FEES IN EXCESS OF 5% OF THE AMOUNT
PREVIOUSLY CHARGED AND SET THE PUBLIC HEARING DATE FOR AUGUST 15, 2016
DURING THE REGULARLY SCHEDULED CITY COUNCIL MEETING TO BE HELD AT 7:00
P.M.)
E1Jay Waite,411 Blaine,provided the staff report outlining the proposed fee increases. He explained the
reasoning for the new Special Event Permit Application fee in the amount of$75. The fee covers
approximately three hours of staff time dedicated to process the paperwork. This process is now being
handled by staff within the City Clerk's Office.
In response to questions from Councilman Callsen,Mr.Waite explained that most of the fees associated
with the Recreation Department are cost-based fees. The fee increases are reflective of supplies necessary
to conduct the classes.
MOVED by Hopper,SECONDED by Callsen to accept the fees in excess of 5%of the amount previously
charged and the set the public hearing date for August 15,2016 at the Regularly Scheduled City Council
Meeting at 7:00 p.m.
MOTION CARRIED
(PUBLIC HEARING AND PUBLIC AUCTION: PROPOSED SALE OF THE REAL PROPERTY
COMMONLY KNOWN AS A PORTION OF 124 NORTH 21ST AVENUE WHICH HAS BEEN
DECLARED EXCESS AND UNDERUTILIZED AT THE OPENING BID PRICE OF$1049544.00)
The Mayor outlined the public hearing and public auction process. He declared the public hearing open
and noted that no one signed in concerning the subject parcel.
MOVED by Callsen SECONDED by Pollard to close the public hearing and direct staff to proceed forward
with selling the parcel at the fair market value.
MOTION CARRIED
(PUBLIC HEARING CONCERNING THE PROPOSED COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) FIVE YEAR CONSOLIDATED PLAN AND ONE YEAR ACTION PLAN
[OCTOBER 1,2016—SEPTEMBER 30,2017])
The Mayor opened the public hearing.
Steve Fultz,Economic Development Director,reported that Elizabeth McNannay of Resource Consultants
constructed the CDBG Plan. Pursuant to HUD requirements,a public hearing will be held this evening
providing an opportunity for additional public comments.
Elizabeth McNannay, Resource Consultants at PO Box 308, Mosier, Oregon,presented the staff report.
Ms.McNannay outlined the One-Year Action Plan and Five-Year Consolidated Plan. She noted that the
written public comment period officially ended at 3:00 p.m. Comments from the public may also be made
during tonight's public hearing and incorporated into the Plan.
Ms.McNannay outlined the action plans for Year 1 and Years 2-5. She noted that public hearings will be
conducted each year for review of the CDBG Plan. Additional stake-holder and public input will be
included in the yearly action plan. The HUD guidelines must be implemented each year.
BOOK 57 PAGE 125
First Year Plan
$419,000 Allocation Year 1
$83,800 P&A(including Fair Housing Coalition&FH Landlord Training)
$335,200 Balance
LMI Minimum: $234,640
Slum/Blight Maximum: $100,560
Public Service Maximum $62,850
Proj ect
P&A $83,800 Planning,Administration,Fair Housing Coalition and other Fair
Housing Landlord Training
Slum/Blight $100,000 Facade improvements,code compliance ...Throughout proposed
BID area
LMI $100,200 Development/Redevelopment for Low-Moderate Income housing units.
May include land acquisition,site development,remediation,design
and other eligible activities.
LMI Public $25,000 Services for the benefit of homeless persons. May include,thought not
Service limited to,rapid re-housing,case management,limited duration,
emergency assistance to prevent homelessness.
LMI Housing $20,000 Homeowner assistance program. May include down payment
assistance,mortgage buy-down and other eligible activities.
LMI Job Creation $90,000 Downtown/Commercial District job creation project. May include
Design,building/tenant improvements and other eligible activities.
Year 2-5
Budget Year Year 2 Year 3 Year 4 Year 5 Eligibility/Category
2-5
$280,000 $70,000 $70,000 $70,000 $70,000 Slum/Blight
$302,000 $77,000 $75,000 $75,000 $75,000 LMI Housing
$112,000 $28,000 $28,000 $28,000 $28,000 LMI Public Service
(Homeless)
$28,000 $4,000 $8,000 $8,000 $8,000 LMI Public Service
(Food Assistance)
$37,000 $7,000 $10,000 $10,000 $10,000 Health/Education
Services-LMI
$60,000 $15,000 $15,000 $15,000 $15,000 Homeowner Asst.
$265,000 $70,000 $65,000 $65,000 $65,000 Job Creation LMI in
BID area
$260,000 $65,000 $65,000 $65,000 $65,000 Sidewalk,cut-ins&
lighting in LMI area
$332,000 $83,000 $83,000 $83,000 $83,000 Planning,Admin.,
and Fair Housing
activities
In response to questions from Councilman Hopper, Ms. McNannay reported that overall planning and
administration moneys always come from the Planning&Administration funding along with some direct
project costs. The administrator would work one-on-one with the grantee or sub-recipient on defined
projects to make sure they are in compliance with HUD criteria. In such cases,the administration costs
would be charged to the specific project.
In response to questions from Councilman Allgood, Ms. McNannay stated that the rapid re-housing
agencies could be CATCH or Salvation Army as discussed in the stakeholder meetings. Such
organizations would declare their interest prior to any emergency in order to have the availability to
respond quickly.
Ms. McNannay reviewed the comments received to date: 1) Request for youth services and homeless
youth services to be considered in the funding mechanism. She noted that the homeless funding allocations
are addressed in Years 2-5. She emphasized that CDBG money cannot fund student housing projects.
2) Gregory Urrutia of New Beginnings Housing sent in a letter of support for the opportunity to fund new
low and moderate income housing.3)A suggestion was given that tiny house neighborhoods be considered
for transitional housing and part of the solution for the homeless problem.
Cathy Venrick,623 S.Kimball Ave.,signed in support of the matter but did not provide testimony.
Cynthia Ripke-Kutsaguitz, 322 West Logan Street, Apt. 103, signed in support of the matter but did not
provide testimony.
Ms.McNannay provided the closing remarks. She noted that the Plan was created with a great amount of
input by members of the community. This Plan defines the needs that were identified by community
members. Upon approval by the City Council, the CDBG Plan will be submitted to HUD for review.
BOOK 57 PAGE 126
Comments from HUD will be responded to by Ms.McNannay. There is a study required within the first
year dealing with affordable housing. The results of the study will assist with allocations for the second
year. The CDBG 1St Year Plan launches as of October 1,2016. Each category will be analyzed each year
with the opportunity to change the Consolidated Plan as necessary.
MOVED by Ozuna,SECONDED by Pollard to close the public hearing.
MOTION CARRIED
(CONSIDER RESOLUTION NO. 157-16 ADOPTING THE COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) FIVE YEAR CONSOLIDATED PLAN AND ONE YEAR ACTION
PLAN[OCTOBER 1,2016—SEPTEMBER 30,2017])
THE MAYOR READ THE RESOLUTION BY TITLE ONLY:
A RESOLUTION OF THE CITY COUNCIL ADOPTING THE FIVE YEAR CONSOLIDATED PLAN (FISCAL
YEAR 2017-2021) AND THE ONE YEAR ACTION PLAN (OCT. 1, 2016-SEPT. 30, 2017) FOR THE
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM ADMINISTERED BY HOUSING AND URBAN
DEVELOPMENT(HUD)
MOVED by Pollard,SECONDED by Hopper to approve the passage of Resolution No. 157-16 adopting
the Community Development Block Grant Five Year Consolidated Plan and One Year Action Plan.
Roll call vote:Those voting yes:Pollard,Stadick,Allgood,Ozuna,Hopper,and Callsen. Those voting no:
none. Absent and/or not voting:none.
MOTION CARRIED
(CONSIDER BILL NO.33 [ORDINANCE NO.3059] FOR CASE NO.ZON-16-03(CENTENNIAL
BAPTIST REZONE) WITH A REQUEST TO WAIVE THE RULES, PASS ON THE FIRST
READING,AND APPROVE THE SUMMARY FOR PUBLICATION)
The Mayor read the ordinance by title only:
AN ORDINANCE DETERMINING THAT CERTAIN LAND LAYS WITHIN THE CITY LIMITS OF
THE CITY OF CALDWELL,COUNTY OF CANYON,STATE OF IDAHO,AND THAT SAID LANDS
SHOULD BE REZONED TO THE C-1 (NEIGHBORHOOD COMMERCIAL)ZONE;DETERMINING
THAT SAID CHANGE IN ZONING IS IN THE BEST INTEREST OF THE CITY OF CALDWELL,
CANYON COUNTY,IDAHO;DIRECTING THE CITY ENGINEER AND PLANNING AND ZONING
DIRECTOR TO AMEND SAID PROPERTY ON THE OFFICIAL MAPS OF THE CITY OF
CALDWELL, IDAHO; AND REPEALING ALL ORDINANCES, RESOLUTIONS, ORDERS OR
PARTS THEREOF IN CONFLICT HEREWITH.
MOVED by Callsen,SECONDED by Hopper to waive the three reading process and consider Bill No.33
(Ordinance No.3059)on its first reading by title only.
Roll call vote:Those voting yes:Callsen,Pollard,Stadick,Allgood,Ozuna,and Hopper. Those voting no:
none. Absent and/or not voting:none.
MOTION CARRIED
MOVED by Callsen, SECONDED by Hopper to sponsor Bill No.33 (Ordinance No. 3059),move for its
passage by title only,and approve the summary for publication.
Roll call vote:Those voting yes:Callsen,Pollard,Stadick,Allgood,Ozuna,and Hopper. Those voting no:
none. Absent and/or not voting:none.
MOTION CARRIED
(CONSIDER CORRECTED BILL NO. 32 [ORDINANCE NO. 3058] FOR THE VACATION OF
PUBLIC RIGHT-OF-WAY AND UTILITY EASEMENT IN THE CITY OF CALDWELL WITH A
REQUEST TO WAIVE THE RULES AND PASS ON THE FIRST READING)
Brent Orton, 621 Cleveland Blvd.,provided the staff report. He noted the ordinance corrects an error
within the legal description.
The Mayor read the ordinance by title only:
AN ORDINANCE RECITING PETITION FOR VACATION AND RECITING APPROPRIATE NOTICE
WAS GIVEN; DETERMINING THAT VACATION OF SAID PUBLIC RIGHT-OF-WAY AND
UTILITY EASEMENT IN THE CITY OF CALDWELL, CANYON COUNTY, IDAHO, DESCRIBED
BELOW, SHALL BE MADE; AND DETERMINING THAT VACATION OF SAID FOLLOWING
PROPERTY IS IN THE BEST PUBLIC INTEREST FOR THE CITY OF CALDWELL, CANYON
COUNTY,IDAHO.
MOVED by Pollard, SECONDED by Callsen to waive the three reading process and consider Corrected
Bill No.32(Corrected Ordinance No.3058)on its first reading by title only.
Roll call vote:Those voting yes:Pollard,Stadick,Allgood,Ozuna,Hopper,and Callsen. Those voting no:
none. Absent and/or not voting:none.
BOOK 57 PAGE 127
MOTION CARRIED
MOVED by Pollard,SECONDED by Callsen to sponsor Corrected Bill No.32(Corrected Ordinance No.
3058)and move for its passage by title only.
Roll call vote:Those voting yes:Pollard,Stadick,Allgood,Ozuna,Hopper,and Callsen. Those voting no:
none. Absent and/or not voting:none.
MOTION CARRIED
(DISCUSSION: UPDATE ON AREA OF CITY IMPACT EXPANSION AND SWAP PROPOSALS
WITH THE CITY OF NAMPA)
Brian Billingsley,621 Cleveland Blvd.,provided the staff report. He stated that communication was sent
to him from the City of Nampa. On July 181h the Nampa City Council voted on the Area of Impact and
Swap Proposal and action was taken concerning property owned by Leo Taylor located in the Nampa Area
of Impact. The property is located on the east side of Hoffman Lane(eight acres adjacent to the railroad).
He testified at the City of Nampa public hearing requesting that his property remain in the Nampa Area of
Impact.
Discussion followed.
In response to questions from Councilman Hopper,Mr. Orton reported that services to the site would be
available from the City of Nampa as well as from the City of Caldwell. The City of Caldwell would
possibly need to bore under the railroad track to provide the parcel with sewer services.
In response to questions from Councilman Callsen, Mr. Hilty stated that there are legal reasons which
would benefit the owner to have all of the parcels under one jurisdiction.
It was recommended that Mr. Billingsley follow up with Canyon County and City of Nampa concerning
this matter.
(FINANCE AND HUMAN RESOURCE REPORTS)
Councilman Allgood reported that the Finance Committee has reviewed current accounts payable in the
amount of$1,638,388.03 for the period ending July 27,2016 and net payroll in the amount of$309,487.06
for the pay period ending on July 9,2016.
MOVED by Allgood, SECONDED by Callsen that accounts payable in the amount of$1,638.388.03
represented by check numbers 117670 through 117949 and payroll for the total amount of$309,487.06
represented by check numbers 30080 through 30120 and payroll direct deposits, be accepted, payment
approved,and vouchers filed in the office of the City Clerk.
MOTION CARRIED
(COUNCIL COMMENTS)
Councilman Pollard reported that he attended a meeting last week at the Caldwell Police Department
concerning reactivation of the Neighborhood Watch program. He encouraged the City to continue the use of
the "Next Door" social media program for ongoing communication with those who have registered with the
City of Caldwell.
Councilman Hopper & Councilman Callsen stated their appreciation to the TRIO Upward Outward Bound
presentation by the three students.
Councilman Stadick provided an update concerning the Veterans Memorial Hall project.
(MAYOR'S COMMENTS)
The Mayor reported that the Chamber of Commerce Noonbreak will be held tomorrow at 11:30 a.m.(College
of Idaho Dining Hall)and a presentation will be made concerning the FY-2017 budget.
pcoming Events.
August 3: Teach America presentation at Caldwell High School.
August 16-20: Caldwell Night Rodeo and Chamber of Commerce Buckaroo Breakfast. Volunteers are still
needed to assist with the Buckaroo Breakfast. The City will be sponsoring the Buckaroo Breakfast on Saturday,
August 201h
EXECUTIVE SESSION PURSUANT TO IDAHO CODE, SECTION 74-206, SUBSECTION (C) FOR
THE PURPOSE OF DISCUSSING THE ACQUISITION OF OR AN INTEREST IN REAL
PROPERTY NOT OWNED BY A PUBLIC AGENCY.
MOVED by Callsen, SECONDED by Hopper to convene into Executive Session pursuant to Idaho Code,
Section 74-206,Subsection(c)for the purpose of discussing the acquisition of or an interest in real property not
owned by a public agency at 8:31 p.m.
BOOK 57 PAGE 128
Roll call vote. Those voting yes: Callsen,Pollard, Stadick, Allgood, Ozuna, and Hopper. Those voting no:
none. Absent and/or not voting:none.
MOTION CARRIED
No decisions were made or action taken within the Executive Session.
MOVED by Callsen,SECONDED by Pollard to reconvene into Regular Session.
MOTION CARRIED
(ADJOURNMENT)
MOVED by Hopper,SECONDED by Pollard to adjourn at 8:40 p.m.
MOTION CARRIED
APPROVED AS written THIS 15th DAY OF August 1-2016.
Mayor
Councilperson Councilperson
Councilperson Councilperson
Councilperson Councilperson
ATTEST:
City Clerk