HomeMy WebLinkAbout2016-07-12 City Council Minutes Special BOOK 57 PAGE 110
SPECIAL MEETING
BUDGET WORKSHOP
July 12,2016
6:00 P.M.
The Mayor called the meeting to order at 6:00 p.m. which convened at the Caldwell Street Department at 1311
North 3rd Avenue.
Council members present: Callsen,Pollard, Stadick,Allgood,Ozuna,and Hopper.
Staff members present: Monica Jones, E1Jay Waite, Carol Mitchell, Brent Orton, Brian Billingsley, Ken
Wheeler,and Debbie Geyer.
GOLF COURSE: (Handouts provided)
• E1Jay presented information concerning the ongoing indebtedness with the golf fund. There is
approximately$150,000 lack of revenues.
• Carol Mitchell provided handouts concerning the fee schedule comparison.
• Ken Wheeler provided handouts outlining needed expenditures at both Fairview and Purple Sage
golf facilities.
• The well at Purple Sage needs to be replaced and there is a desperate need for upgrades at the club
house including the roof, paint, carpet, parking lot, and lighting. Work can be done in part by
staff during the off season.
• Acreage associated with Purple Sage: The 79 acres (Machen property)has been sold and will be
closing at Pioneer Title. The other 91 acres(Hansen property)has received an offer.
• Discussion was held concerning the decline of the green fees and the current status of the season
passes.
• Discussion was held concerning the marketing approaches which have been used over the years.
• Discussion was held concerning revenue options such as cart rental. It was noted that John
Watson purchased 15 new carts this past year.
• Ken Wheeler currently has two foremen on staff within the department.
• RECOMMENDATION: Ken Wheeler to prepare a priority list of projects.
HUMAN RESOURCES: (Handouts provided)
• Monica provided an update on the recent meeting with the Idaho Department of Insurance.
• There is approximately $12,000 in the Employee Health Benefit Trust. Three months of
contributions must be kept in reserve in accordance with the Idaho Statute.
• Discussion held concerning the increase of health claims.
• Monica provided information about a proposed wellness discount contributions schedule.
A physician at West Valley Medical Center would review each of the employee health exam
reports.
• Monica presented a spreadsheet outlined the proposed salary and benefit costs.
• A newly proposed position at the Caldwell Fire Department would assist the Fire Marshal with
inspections.
• RECOMMENDATION: Move forward with the proposed wellness discount program.
• RECOMMENDATION: Move forward with the comparison of wages with other communities
within Idaho concerning the pay scale.
PUBLIC WORKS DIRECTOR PRESENTATION
• Brent presented proposed projects:
0 21" Avenue Parking Lot on City-owned property: This would be an asphalt parking lot
for use by the rodeo and fairgrounds. This would include the parcels on both sides of the
railroad tracks. (Approximately$600,000)
o Parking improvements along the railroad track within the downtown from Kimball to 121'
Avenue. (Approximately$600,000)
o Partnership with the College of Idaho for construction of a track near Wolfe Field.
(Approximately$250,000)
o Complete the five miles of unpaved streets within the City Limits.
o Update the swimming pool dressing room area.
o Construct a parking facility in the downtown in the future.
o PALS/Recreation Center: Need outside contractors to help complete the building.
($15,000)
o The Veterans Memorial Hall: Needs completion of the elevator and building's interior
portion. The electrical component is done, the framing is completed. Funding for the
HVAC and plumbing is lacking. (Approximately$200,000)
o Demolition of the Sundowner Building. (Approximately$150,000)
o Dog Park: Amenities are needed to make it operable. (Approximately$20,000)
• RECOMMENDATION: Brent to compile a list of the "fund balance" projects. List should be
listed by priority with estimated costs for future consideration at the next budget workshop.
FINANCE DIRECTOR PRESENTATION: (Handout provided)
• E1Jay Waite provided information concerning the levy rate. The goal is to lower the levy rate
below 100 mils.
No decisions were made or action taken.
BOOK 57 PAGE 111
(ADJOURNMENT)
MOVED by Callsen, SECONDED by Pollard to adjourn at 8:45 p.m.
MOTION CARRIED
APPROVED AS written THIS Is' DAY OF Aust 2016.
Mayor
Councilperson Councilperson
Councilperson Councilperson
Councilperson Councilperson
ATTEST:
City Clerk