HomeMy WebLinkAbout2016-06-20 City Council Minutes Regular Meeting BOOK 57 PAGE 98
SPECIAL CITY COUNCIL MEETING
June 20,2016
6:00 P.M.
CITY COUNCIL WORKSHOP FOR THE PURPOSE OF DISCUSSING AND RECEIVING PUBLIC
INPUT CONCERNING THE COMMUNITY DEVELOPMENT BLOCK GRANT CITIZEN
PARTICIPATION PLAN AND THE ANTI-DISPLACEMENT AND RELOCATION POLICY.
Elizabeth McNannay of Resource Consultants at P.O.Box 308,Mosier,Oregon,presented and outlined the
CDBG Citizen Participation Plan,Anti-Displacement and Relocation Policy. She provided an overview of
the public input meetings with community stakeholders on the contents of the proposed five year plan.
She noted that a 30-day response period for citizens to review the proposed CDBG Plan would be from July 1
to August 1(1-year Action Plan and 5-year Consolidated Plan). She outlined the budget figures for the First
Year Action Plan. She encouraged that the entitlement funding be leveraged with other matching funds to
provide additional resources. The First Year Plan was reported as follows:
$419,000 Allocation Year 1
$83,800 P&A(including Fair Housing Coalition&FH Landlord Training)
$335,200 Balance
LMI Minimum: $234,640
Slum/Blight Maximum: $100,560
Public Service Maximum $62,850
Proj ect
P&A $83,800 Planning,Administration,Fair Housing Coalition and FH Landlord
Training
Slum/Blight $100,000 Facade improvements,code violation—Throughout proposed BID area
LMI $80,000 Site development/land purchase for Low-Moderate Income housing units
LMI Public Service $25,000 Homeless prevention/rapid re-housing
LMI Public Service $20,000 Homeowner assistance program
LMI Job Creation $90,000 Downtown/Commercial District job creation/renovation
Mike Dittenber of the Caldwell Housing Authority noted that CDBG funding is not considered "federal
funding"for the purpose of being able to use it for matching dollars to leverage with other grant funding.
In response to questions from Councilman Allgood,Carol Mitchell,City of Caldwell Deputy Treasurer at 411
Blaine Street,noted that code enforcement allocations can only be used in a designated slum and blight area.
Steve Fultz reported that designated areas could be outlined within the Plan which would meet the criteria.
In response to questions from Councilman Stadick,Mr.Dittenber reported that the CDBG funding designated to
the Caldwell Housing Authority would be used for the North End Rehabilitation Project.
Steve Fultz expressed appreciation to Elizabeth McNannay and City Council for their input and support.
The workshop was closed at 6:57 p.m.
REGULAR MEETING
June 20,2016
7:00 P.M.
Mayor Nancolas opened the meeting at 7:00 p.m. and welcomed those in attendance and reported that a
workshop was held at 6:00 pm concerning the CDBG Citizen Participation Plan and Anti-Displacement and
Relocation Policy as well as the proposed Year One(1)Action Plan.
Pastor Jim Porter of the Free Methodist Church provided the invocation. Mayor Nancolas led the audience in
the Pledge of Allegiance to the Flag.
The Roll of the City Council was called by the City Clerk with the following members present:Callsen,Pollard,
Stadick,Allgood,Ozuna,and Hopper.
CONFLICT OF INTEREST DECLARATION
None.
SPECIAL PRESENTATIONS
A. Employees of the Month Presentation
The Mayor recognized Jarom Wagoner as the Employee of the Month. Mr. Wagoner is the Senior
Planner within the Planning and Zoning Department. The Mayor presented him with a plaque and gift
card.
BOOK 57 PAGE 99
B. Update report from the Indian Creek Plaza Committee
Kelli Jenkins, Chairman of the Indian Creek Plaza Committee at 16091 Orchard Ave., provided an
update concerning progress with the downtown Business Improvement District. She reported that there
is excitement among the business owners for the BID program. To date the attainment rate is at 43.77%
from the business owners. She noted that they recently received revised data from the Canyon County
Assessor's Office where approximately twelve million dollars in property values were not included on
the original BID data. It took the BID team a few weeks to review this information and determination
the best direction to take with the new data. Approximately ten residential blocks were eliminated.
Only five(5)percent of the business owners have abstained from involvement with the BID program.
She noted that the BID team is hopeful that the goal of 50.1%will be completed by early July.
Ms.Jenkins spoke in support of a design charrette which was recently held by GGLO Design concerning
the proposed downtown plaza. She noted that Councilman Allgood and Councilman Stadick were in
attendance. Twenty-one community members participated.
Future projects of the committee include the Destination Caldwell website and establishing the
parameters for the facade improvement program with the assistance of students from the University of
Idaho this fall.
Discussion was held about the new"We Are Caldwell"videos produced by the Economic Development
Department. Mr.Fultz indicated that they will be launched within the next few weeks.
The Mayor reported on the positive comments he has heard from the downtown business owners about
the BID program. Also, he recently spoke with a developer who shared comments from new home
buyers and their excitement about restoration efforts within the downtown and new industrial
developments.
The Mayor called at short recess at 7:20 p.m. The meeting was reconvened at 7:25 p.m.
ADDITIONS OR DELETIONS TO THE AGENDA
MOVED by Callsen, SECONDED by Pollard to amend Item 41 under New Business to read. "Public
Hearing and Auction: Authorizing that certain real property known as 124 North 21"Avenue be sold at
$3.00 per square foot,for a total price of$104,544.00 based on an appraisal of comparable property."
(This item was amended to reflect a Public Hearing and Public Auction as indicated on the published legal
notification.)
Amend Item 93 under New Business to include the summary for publication.
MOTION CARRIED
AUDIENCE PARTICIPATION
None.
CONSENT CALENDAR:
1. Approve acceptance of the minutes of the Regular City Council Meeting held on June 6,2016 and
the Special City Council Meeting(Budget Workshop)held on June 7,2016;The Caldwell Industrial
Airport Commission Meeting held on June 2,2016;the Caldwell Golf Board Meeting held on April
20, 2016; the Caldwell Traffic Commission Meeting held on June 6, 2016; the Caldwell Public
Library Board Meeting held on April 7,2016;the Caldwell Public Library Special Board Meeting
held on May 12,2016;and the Let's Move!Caldwell Committee Meeting held on May 31,2016;
2. Approve Resolution 126-16 authorizing the acceptance of the Community Development Block Grant
Citizen Participation Plan and the Anti-displacement and Relocation Policy for the City of Caldwell;
3. Approve Resolution 127-16 authorizing the acceptance of an Easement from GRT Realty for a
pathway for water mainlines across a portion of their property for a fire line to the Sky Ranch
facility;
4. Approve Resolution 128-16 authorizing the acceptance of an Easement from Viper Investments,
LLC for a pathway for a pressure irrigation main line across a portion of their property to Whitney
Springs Subdivision No.3,Phase No.2;
5. Approve Resolution 129-16 authorizing the Public Works Director to annually execute a Joint
Funding Agreement for water resources investigations with United States Geological Survey to
provide for the operation and maintaining of two gaging stations;
6. Approve Resolution 130-16 authorizing the acceptance of a Deferral Agreement with Valentin
Rodriguez for public improvement construction to include curb,gutter,sidewalk, street paving,and
storm drainage facilities along W.Plymouth Street and North 1"Avenue;
7. Approve Resolution 131-16 accepting a Quitclaim Deed(Instrument 92016-022237)from E1Jay and
Dolores Waite and ratifying the dedication of right-of-way along S.Indiana Avenue and Homedale
Road;
8. Approve Resolution 132-16 accepting the award of the Informal Bid to the apparent low bidder for
the installation of a new phone system for the City of Caldwell not to exceed$100,000.00;
9. Approve Resolution 133-16 requesting use of contingency funds from the General Fund for removal
of Asbestos Containing Materials(ACMs)at the Sundowner site at 10th Avenue and Arthur recently
acquired by the City of Caldwell at an approximate cost of$121,500;
10. Ratify corrections made to the legal descriptions concerning Quitclaim Deed(#D-1112-16—Greg&
Tamara Strikwerda),Quitclaim Deed(#D-1111-16—Dan&Judy Robertson),Quitclaim Deed(#D-
BOOK 57 PAGE 100
1110-16 — City of Caldwell), Quitclaim Deed (#D-1106-16 — Centennial Baptist Church), and
Quitclaim Deed(#D-1105-16—Ashton Place Association);
11. Approve Resolution 125-16 authorizing the execution of the Lessor's Consent,Estoppel Certificate
and Agreement with Valley Air Photos,LLC whose address is 5001 Aviation Way -Caldwell,and
the Bank of the Cascades;
12. Approve Resolution 134-16 authorizing the execution of the Memorandum of Understanding
between the City of Nampa, City of Caldwell, and Canyon County for the 2016 Byrne Justice
Assistance Grant(JAG)Program Award(CFDA#16.738);
13. Approve Resolution 135-16 authorizing the execution of the Memorandum of Understanding with
the Canyon County Organization on Aging,Inc.(CCOA)effective January 1,2016—December 31,
2016;
14. Approve request from the Caldwell School District 9132 for a waiver of the rental fee in the amount
of $60 for the use of the Mallard Amphitheater for the Caldwell Summer School graduation
ceremony;
15. Approve request from Wal-Mart Stores,Inc.for approval of an Alcohol Beverage License(Beer and
Wine[off premises])as recommended by the City Clerk for the new facility located at 622 E.Ustick
Road;
16. Approve Resolution 136-16 authorizing the execution of a contract with Dorian Studio for exclusive
photography services and products to the league and athletes for the Caldwell Recreation
Department.
MOVED by Pollard,SECONDED by Callsen to approve the Consent Calendar as printed.
Roll call vote:Those voting yes:Pollard,Stadick,Allgood,Ozuna,Hopper,and Callsen. Those voting no:
none. Absent and/or not voting:none.
MOTION CARRIED
OLD BUSINESS
None.
NEW BUSINESS
(PUBLIC HEARING AND AUCTION: AUTHORIZING THAT CERTAIN REAL PROPERTY
KNOWN AS 124 NORTH 21ST AVENUE BE SOLD AT $3.00 PER SQUARE FOOT, FOR A
TOTAL PRICE OF$104,544.00 BASED ON AN APPRAISAL OF COMPARABLE PROPERTY)
The Mayor explained that the surplus property declaration was mistakenly approved for one parcel rather
than two;therefore,the public hearing and auction was also noticed for one parcel known as 124 North
21st Avenue rather than both parcels as originally discussed. He noted that this was a miscommunication
error between staff. The Mayor asked for Council's direction on how they would like to move forward
with this matter.
Discussion followed concerning Council's options to either move forward with the auction for one parcel
tonight or direct staff to re-notice the second parcel so anyone could purchase one or both parcels.
Councilman Hopper questioned if the public auction would have to be set up with two separate auctions
dealing with the two separate parcels or combine the parcels into a single auction. He asked for
clarification.
Mayor Nancolas reported that he had spoke with City Attorney Mark Hilty earlier and was told that the
parcels would need to be auctioned separately.
Councilman Hopper recommended that they move forward with auctioning the one parcel tonight and
offer the second auction at an upcoming City Council Meeting.
The Mayor clarified that a minimum bid had been set of$104,544.00. If no one offers that price,Council
can then authorize staff to enter into negotiations with individuals desirous of purchasing the parcel. If
both parties bid,it would go to the highest bidder.
In response to questions from Councilman Stadick,the Mayor stated that a realtor does not necessarily
need to be involved in such transactions.
It was requested by the two interested parties,who had signed in for the public hearing/auction,to move
forward with the public auction.
The Mayor declared the public hearing/auction open. He noted that the minimum bid was established
based on an appraisal of a comparable neighboring property.
Gary Vance of Superior Signs located at 812 Main Street,offered the minimum amount of$104,544.00
for the subject parcel. He noted that he has two businesses sites in downtown Caldwell and additional
room is needed to expand the businesses.
Allan Marsh,2940 Mesa Way,Meridian,withdrew his consideration to present a bid. He noted that the
size of the subject property would not be suitable for his need.
The Mayor announced that the apparent high bidder was Gary Vance of Superior Signs.
BOOK 57 PAGE 101
MOVED by Callsen,SECONDED by Hopper to close the public hearing.
MOTION CARRIED
MOVED by Hopper, SECONDED by Pollard to accept the bid from Gary Vance and direct staff to
prepare the Purchase and Sale Agreement in the amount of$104,544.00.
MOTION CARRIED
(CONSIDER REQUEST FROM THE CALDWELL HOUSING AUTHORITY FOR
RECOMMENDATION TO THE URBAN RENEWAL AGENCY CONCERNING FUNDING TO
ASSIST WITH CONTINUED PROGRESS FOR THE NORTH END REHABILITATION
PROJECT)
Mike Dittenber,of the Caldwell Housing Authority located at 22730 Farmway Rd,Caldwell,provided a
handout containing information about the North End Revitalization Project. He outlined the need for
additional funding in the amount of$45,000 for the Caldwell Housing Authority to continue with the
revitalization effort.
Councilman Allgood spoke in support of the North End Revitalization Project.
MOVED by Allgood,SECONDED by Pollard to recommend the request forward to the Urban Renewal
Agency for consideration of the funding recommendations presented by the Caldwell Housing
Authority.
MOTION CARRIED
(CONSIDER BILL NO. 35 (ORDINANCE NO. 3061) AMENDING THE CALDWELL CITY
CODE (CHAPTER 6, ARTICLE 07, SECTION 06-07-35) ALLOWING FOR A FIVE-DAY
MAXIMUM PERIOD ON VALID ALCOHOL BEVERAGE CATERING PERMITS
PROVIDING FOR AN EFFECTIVE DATE OF JULY 19 2016 WITH A REQUEST TO WAIVE
THE RULES AND PASS ON THE FIRST READING AND APPROVE THE SUMMARY FOR
PUBLICATION)
Debbie Geyer,City Clerk at 411 Blaine Street,provided the staff report noting that the proposed changes
would bring the Caldwell City Code in compliance with the Idaho Statute pursuant to legislative action in
2016.
In response to questions from Council Allgood,it was noted that catering permits could now be eligible
to one extension as determined by the original issuing entity.
Mr.Seable,City Attorney at 1303 South 12th Avenue Road,Nampa,clarified that the amendment to the
City Code is the identical language used within the Idaho Statute.
The Mayor read the ordinance by title only:
AN ORDINANCE ENACTED BY THE CALDWELL CITY COUNCIL AMENDING CHAPTER 6,
ARTICLE 07, SECTION 06-07-35, OF THE CALDWELL CITY CODE, ALLOWING FOR A FIVE-
DAY MAXIMUM ON VALID ALCOHOL BEVERAGE CATERING PERMITS;PROVIDING FOR AN
EFFECTIVE DATE OF JULY 1, 2016;PROVIDING FOR SEVERABILITY; AND REPEALING ALL
ORDINANCES,RESOLUTIONS,ORDERS AND PARTS THEREOF,IN CONFLICT HEREWITH
MOVED by Pollard,SECONDED by Hopper to waive the three reading process and consider Bill No.35
(Ordinance No.3 06 1)on its first reading by title only.
Roll call vote:Those voting yes:Pollard,Stadick,Allgood,Ozuna,Hopper,and Callsen. Those voting no:
none. Absent and/or not voting:none.
MOTION CARRIED
MOVED by Pollard,SECONDED by Hopper to sponsor Bill No. 35(Ordinance No. 3061),move for its
passage by title only,and approve the summary for publication.
Roll call vote:Those voting yes,Pollard,Stadick,Allgood,Ozuna,Hopper,and Callsen. Those voting no:
none. Absent and/or not voting:none.
MOTION CARRIED
(CONSIDER BILL NO.36(ORDINANCE NO.3062) ANNEXING A PORTION OF PROPERTY
KNOWN AS 3407 SUNSET AVENUE (LOT 4,BLOCK 2 OF THE HILLDROP SUBDIVISION—
INSTRUMENT#626155)INTO THE CALDWELL MUNICIPAL IRRIGATION DISTRICT WITH
A REQUEST TO WAIVE THE RULES AND PASS ON THE FIRST READING)
Robb MacDonald, 621 Cleveland Blvd, presented the staff report. In response to questions from
Councilman Hopper,Brent Orton updated the Council on maintenance issues with the Caldwell Municipal
Irrigation District.
The Mayor read the ordinance by title only:
AN ORDINANCE OF THE CITY OF CALDWELL,IDAHO,ANNEXING A PORTION OF PROPERTY
WITHIN THE CORPORATE CITY LIMITS INTO THE CALDWELL MUNICIPAL IRRIGATION
DISTRICT OF THE CITY OF CALDWELL, CANYON COUNTY, IDAHO, AND CHANGING THE
BOOK 57 PAGE 102
BOUNDARIES THEREOF;DIRECTING THE CITY ENGINEER TO ALTER THE BOUNDARY MAP
ACCORDINGLY; DECLARING THE INTENT OF THE CITY TO POOL WATER RIGHTS AND
APPLY A UNIFORM METHOD OF ALLOCATING ASSESSMENTS AND CHARGES; AND
PROVIDING AN EFFECTIVE DATE.
MOVED by Callsen,SECONDED by Hopper to waive the three reading process and consider Bill No.36
(Ordinance No.3062)on its first reading by title only.
Roll call vote:Those voting yes:Callsen,Pollard,Stadick,Allgood,Ozuna,and Hopper. Those voting no:
none. Absent and/or not voting:none.
MOTION CARRIED
MOVED by Callsen, SECONDED by Hopper to sponsor Bill No.36(Ordinance No.3062),move for its
passage by title only,and approve the summary for publication.
Roll call vote:Those voting yes:Callsen,Pollard,Stadick,Allgood,Ozuna,and Hopper. Those voting no:
none. Absent and/or not voting:none.
MOTION CARRIED
(FINANCE AND HUMAN RESOURCE REPORTS)
Councilman Pollard reported that the Finance Committee has reviewed current accounts payable in the
amount of$867,188.04 for the period ending June 15,2016 and net payroll in the amount of$286,745.90
for pay period ending on May 28,2016.
MOVED by Hopper, SECONDED by Callsen that accounts payable in the amount of $867,188.04
represented by check numbers 116842 through 117080 and payroll for the total amount of$286,745.90
represented by check numbers 29873 through 29910 and payroll direct deposits, be accepted, payment
approved,and vouchers filed in the office of the City Clerk.
MOTION CARRIED
(COUNCIL COMMENTS)
Councilman Callsen provided an update on the negotiations with the Caldwell Firefighters Local 91821. He
stated that only wages have been discussed at this point.
Councilman Hooper expressed appreciation to Mr.Pollard for chairing the Urban Renewal Agency meeting last
week in his physical absence.
Councilman Allgood reported on the success of the downtown plaza planning charrette.
Councilman Stadick reported on the action of the golf board to raise the green fee rates. He also expressed
appreciation for Mr. Orton's help with a recent incident at the Veterans Memorial Hall concerning a
malfunctioning rain gutter.
(MAYOR'S COMMENTS)
The Mayor reported that he recently attended the graduation ceremony of the Idaho Youth Challenge Academy
at Gowen Field. He noted how successful this program has been with the youth of Idaho. This year the
program started with 122 cadets and 107 of them graduated. Three of the mentors within this program are
employees of the City of Caldwell.
Appreciation was expressed by the Mayor for the involvement of the Council Members who attended the
CDBG community meetings.
Upcoming Events:
June 21 City Council Budget Workshop at 6:00 p.m.
June 22 Ribbon cutting ceremony at the Farmer's Market at 4:30 p.m.
June 22-24 Association of Idaho Cities Conference
June 27-29 National League of Cities Educational Summit in which the Mayor will be attending
July 4 Celebration events at Memorial Park during the day and fireworks display at Brother's Park
BOOK 57 PAGE 103
(ADJOURNMENT)
MOVED by Hopper,SECONDED by Ozuna to adjourn at 8:25 p.m.
MOTION CARRIED
APPROVED AS written THIS 5th DAY OF July ,2016.
Mayor
Councilperson Councilperson
Councilperson Councilperson
Councilperson Councilperson
ATTEST:
City Clerk