HomeMy WebLinkAbout2016-06-21 City Council Special Mtg Minutes BOOK 57
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SPECIAL MEETING
BUDGET WORKSHOP SESSION
June 21,2016
6:00 P.M.
City Council Members present: Mayor Nancolas,Hopper,Callsen,Pollard,Stadick,Allgood,and Ozuna.
Staff members present: Frank Wyant,Devin Riley,Mark Wendelsdorf,Robb MacDonald,Brent Orton,E1Jay
Waite,and Debbie Geyer.
The Mayor opened the workshop at 6:00 p.m.
(DISCUSSION ITEMS—PUBLIC WORKS DEPARTMENT)
• Building Department:
o Recommended that fees increase.
o Building department staffing needs will remain as is. Overtime will be required to assist with
the increased work load during the building season.
• Mapping-Modeling Department:
o A mapped inventory of all City infrastructure components has been established.
• Street Department:
o Several projects have been included within the upcoming budget:Quiet Zone Improvements,
Ustick and Indiana Signal/Roundabout, Ustick and Florida Signal/Roundabout, Ustick and
Lake Signal/Roundabout, Ustick - Lake to Cleveland, 21s` Avenue Widening Chicago to
Cleveland, IOh Ave. Bridge Match, Middleton and Ustick Roundabout, Plymouth Street
Bridge, SH19 Centennial Way Roundabout, Bike and Pedestrians Capitol Improvements,
Ustick Sidewalk Montana to Indiana,and Mid-section HAWK Crossing on Ustick Road at 1/4
Mile(Lenity/Heritage)
• Airport Department:
o The Airport Department fund must provide match for several grants.
o Possible increase in hangar lease fees to assist with the Airport fund.
o Projects in process include apron/taxiway/canal relocation/runway improvements.
• Water Department:
o Analysis was conducted on water rates and sewer rates. Caldwell is much lower than
neighboring communities. Rates will be reviewed for increases.
o Water department employees are very skilled and rank high on their state classifications.
o Projects within this department include replacing old water lines throughout the City.
• Sewer Department:
o Projects include: Digester,central power,and filter.
• Sanitation Department:
o Rates have remained low due to positive negotiations.
o Contract will be in effect until 2023.
• Street Lights:
o LED lighting conversion is underway. Approximately 30% of the street lights have been
completed.
• Irrigation Fund:
o Fees for the Irrigation Department are approved in January each year.
o Rehabilitating old drainage systems need to be analyzed.
It was recommended that a notification of rates increases should be included within the water bills for
information the citizens.
(DISCUSSION ITEMS—POLICE DEPARTMENT)
• Chief Wyant presented a PowerPoint presentation providing an overview of the past year. Crime rates
have decreased for another year. The clearance rate is calculated at 62.4%in comparison to Nampa at
45.7%.
• Handouts were provided outlining budget proposals. It was proposed that approximately$815,000 of
fund balance be used for updates with operational items and technology including software, body
cameras, weapon, body armor, and vehicles. It was suggested by the Mayor that Council consider
approval for the purchase of the items as outlined from the current year fund balance.
• Discussion held concerning the information technology upgrade needs at CPD.
• $750,000 would remain within the fund balance for the purchase of another facility.
• Councilman Hopper requested that a spreadsheet be compiled showing the list of vehicles/warranty
information/maintenance issues.
• Discussion was held concerning routine maintenance issues being addressed through the Street
Department Maintenance Shop.
(DISCUSSION ITEMS—GENERAL FUND)
• Fee increases exceeding 5% was reviewed by Carol Mitchell. Increases are being proposed for
Recreation Department,Golf Department,and the Cemetery.
• Carol provided a handout on the budget property tax, sales tax, revenue sharing, highway/gas tax,
franchise fees and General Fund allocation.
• Debbie Geyer provided an overview of the City Clerk budget.
• E1Jay reported on the levy rate projection to help fund police and fire.
• A budget analysis for the General Fund was outlined by Carol Mitchell.
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• Discussion held concerning legal services and retainer fees. It was suggested that we obtain a quote
from the Canyon County Prosecutor's Office concerning legal criminal representation. It was noted
that Nampa uses the County Prosecutor for their criminal cases. RFQ should be sought in 2017.
• The Economic Development Department is looking to request$255,000 from URA to supplement their
budget. Discussion was held concerning phasing out URA funds for this department.
(DISCUSSION ITEMS-ENGINEERING,PARKS,CEMETERY)
• Robb MacDonald presented a PowerPoint.
o Engineering: 2017 budgeted$1,016,626
o Improvements at the parks will be addressed within the budget.
o Cemetery upgrades to include roadways/restroom/small office at the site.
o Local Improvement Districts were discussed and their success rate.
(DISCUSSION ITEMS—MAYOR)
• The Mayor addressed a potential employee raises using franchise fees from Intermountain Gas
Company to include a safety incentive,a three(3)percent increase,and bonus pay.
• Goal: Drop the levy rate and still provide increases to the employees.
• Discussion held concerning proactive measures to reduce worksite accidents thereby reducing
Workman's Comp claims.
• Discussion held concerning the increase of health costs. The health trust will need to be subsidized to
keep the benefit in tack. Mercer has advised that dependent coverage premiums be increased.
(DISCUSSION ITEMS—FIRE NEGOTIATIOIONS)
• E1Jay Waite provided an update on the labor negotiations with the firefighters.
• Discussions held concerning the restructuring of the fire district. No further recommendations
concerning this issue have been brought forward.
No decisions were made and no action was taken at this workshop.
(ADJOURNMENT)
The meeting adjourned at 10:27 p.m.
APPROVED AS written THIS 5h DAY OF July 2016.
Mayor
Councilperson Councilperson
Councilperson Councilperson
Councilperson Councilperson
ATTEST:
City Clerk