HomeMy WebLinkAbout2016-06-07 City Council Budget Workshop BOOK 57
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SPECIAL MEETING
BUDGET WORKSHOP SESSION
June 07,2016
6:00 P.M.
City Council Members present: Mayor Nancolas,Hopper,Callsen,Stadick,Allgood,and Ozuna. City Council
Member(s)absent: Pollard.
Staff members present: Frank Wyant,Devin Riley,Mark Wendelsdorf,Robb MacDonald,Brent Orton,E1Jay
Waite,Monica Jones,and Debbie Geyer.
The Mayor opened the workshop at 6:00 p.m.
(DISCUSSION ITEMS—PHONE SYSTEM RECOMMENDATION)
• Brent Orton provided information concerning a proposed City-owned DataTel phone system. The
annual$9,000 fee from Cisco would be eliminated and upfront cost would be approximately$89,000.
Camera,video and voice conferencing options would be included.
• This item will be placed on the City Council Agenda for June 20'h for consideration ofpurchase.
(DISCUSSION ITEMS—CALDWELL FIRE DEPARTMENT)
• Mark Wendelsdorf provided a handout regarding the proposed construction of Fire Station#3 and
other capital improvement projects. Proposed location for Fire Station#3 is off of Hwy 20/26 near
Linden and Middleton. Staff from Station#1 will be reallocated to cover staffing at Station#3.
• Two new fire engines have been ordered and will be delivered fall 2016.
• Radio system that CFD uses has an end of life date of 2019.
• Intersections along Karcher Road at Midway and Lake will be updated this coming year to include
signal mechanisms designed for safety vehicles.
• Labor Negotiations Team: E1Jay Waite and Monica Jones (negotiation lead positions), Councilman
Callsen (City Council representative), Councilman Stadick (City Council observer), and Mark
Wendelsdorf(staff support).
• The safety prevention position will be filled this summer.
• Additional firefighter staff members are needed due to the high call volume.
• Considering an additional secretarial position for the safety prevention office. .
• It was recommended that CPR classes be offered to all City employees. CFD can provide training.
(DISCUSSION ITEMS—PLANNING&ZONING DEPARTMENT)
• Brian provided a hand-out outlining the department's budget proposal.
• Budget requests:
o Hire an administrative secretary for the department.
o Purchase desk and computer for secretary.
o Senior planner recently passed the AICP requirements. Merit increase is requested.
o Continuing education credits for senior planner—attendance at conference.
o New design for public hearing signs(similar to real estate signage).
o No new fees are being proposed.
o Area of Impact: The hearing before County Commissioner's is proposed for July 14''.
o Scanning project—the special use permits have been scanned but temporary staff member
needed to continue with the project.
o The Pathways Committee is working on a new Pathways and Bike Routes Master Plan.
o Lake Lowell Pathway and Jefferson Middle School Pathway to be constructed in 2017.
• Discussion followed concerning the process for determining the land-use application fees.
(DISCUSSION ITEMS—POLICE DEPARTMENT)
• Chief Wyant reported on the need to expand their facilities to handle the evidence room overload. He
noted that there is an opportunity to purchase an existing building in close proximity to CPD which
could be used for the expansion.
• Expansion costs would be covered through impact fees.
(DISCUSSION ITEMS—HUMAN RESOURCES)
• Monica Jones provided a summary of the personnel needs within the Building, Mapping, Fire,
Planning&Zoning,Police,and the Public Safety Departments
• Brent reported that the drain maintenance personnel within the Street Department would not be needed
until next year as per conditions of the litigation agreement with Pioneer Irrigation District.
• Monica outlined the employee benefit needs for the current budget year.
(DISCUSSION ITEMS—FINANCE REVENUES REVIEW)
• Carol Mitchell distributed spreadsheets outlining the departmental revenues and the property tax
review for FY-2017.
• E1Jay reported that the County Assessor's Office is estimating that Caldwell residential values have
increased approximately 13 percent. Discussion followed.
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(DISCUSSION ITEMS—MAYOR)
• The Mayor reported on the health insurance coverage for City employees and their dependents. He
provided comparison figures from neighboring cities concerning their employee health insurance.
• Retention of employees must be a priority.
• The Mayor recommended that a wage study be conducted by an outside contractor for the purpose of
review of salary wages and benefits as requested by the HR Department.
No decisions were made and no action was taken at this workshop.
(ADJOURNMENT)
The meeting adjourned at 9:05 p.m.
APPROVED AS written THIS 20`x' DAY OF JUNE 2016.
Mayor
Councilperson Councilperson
Councilperson Councilperson
Councilperson Councilperson
ATTEST:
City Clerk