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HomeMy WebLinkAbout1977-08-15 Beautication Caldwell Beautification Commission Regular Meeting August 15, 1977 - 12:00 Noon Present : Members - Conger, Wallace, Macy, Bell, Jensen Gledhill, Rankin. Ex officio - Bauman, Payne, Moore, Renk. The meeting was called to order in the Council Chambers by Chairman Shirley Conger. The minutes of July 18 were read and corrected. The funds applied for were for the arboretum and not for Curtis Park as stated. Amended and approved. Greenway: Chairman Conger read a report from the H & W Division of Environment concerning a revision of water quality standards for Indian Creek from class B to class E. A hearing will be held on September 15th and the Commission will attend in a body to voice protests . Val Wallace prepared a statement to be presented and the committee accepted it as a presentation. Motion by Rip Gledhill. Seconded by Macy. Passed. Trees : Jess Payne reported we have cut the incidence of Dutch elm disease considerably in Caldwell and the cooperation has been tremendous. The Commission agreed we should encourage citizens to keep their trees watered and condition the area around them. The Commission will send a letter to the College of Idaho commending their whole-hearted efforts in getting their campus in shape with a program of disease control and planting. Motion made by Rankin. Seconded by Jensen. Passed. John Renk discussed the Blue ash virus in our locale and suggested watering birch trees heavily in November. Bell was asked to inquire discreetly on the Safeway building and plans they might have for planting and landscaping in the new location. Motion by Gledhill. Seconded by Wallace. Passed. By-laws : The proposed by-laws were read and approved to be sent to the Council for approval. Motion by Jensen. Seconded by Wallace. Passed. Election of officers : Meeting will be held August 23, 7:30 P.M. for a full discussion. Goals and election of officers will be the principal agenda items. Meeting, adjourned 1 :30 P.M. Alma Bell Co-secretary On July 25th, the special meeting called to work on bylaws consisted of Steve Jensen, Don Horan and myself. Utilizing the bylaws of the Airport and Senior Citizens Commission. as guides, we drew up the attached proposed bylaws for our Commission. Please study and be prepared to ratify them at the August 15th meeting. Included are the changes we have discussed plus a change concerning the designation of the August meeting as an annual meeting. Another change which was not included but which you may wish to consider is the rotation of terms. Currently there are 3 members due for reappointment or replacement each of 3 years with one year when there would be no turnover. It might be advantageous to change to a 3-2-2-2 rotation, thus spreading out the impact of possible turnover. Because the ratification of these bylaws will need a vote of the entire Commission, it is essential that all members cast a vote. If it will impossible for you to attend the August 15th meeting, call me before that date. Please note that upon ratification of the bylaws, the August 15th meeting will become the Annual meeting with the following agenda: Election of officercu to take over October 1 (I will not be available for reelection) Balloting on proposed new Commission members for recommendation to the Mayor and. Council (3 terms expire this year and at least one will not accept reappointment Voting on program and goals for fiscal year of 1977-78 Please come prepared with names of prospective Commission members and statements concerning program goals. People nominated should, if possible, have indicated a willingness to serve if appointed. It would be helpful in expediting the meeting if you would call me prior to the meeting with any of these proposals. To those of you who are ex officio members, though you cannot vote, we will definitely want your opinions on the bylaws and all other items to be acted upon at this meeting. See you all the 15th. �. 1 (Proposed) BYLAWS CALDWELL COMMUNITY DEVELOPMENT COMMISSION " l ARTICLE I The name of the Commission shall be the Caldwell Community Development Commission. ARTICLE II Terms: 1. Commission: Shall mean the Caldwell Community Development Commission and members thereof. 2. Mayor and Council: Shall mean the Caldwell City Mayor and City Council. 3. Year: Shall mean the time during each fiscal year: October 1 through September 30. 4. Chairman: President of the Commission elected by members of the Commission at its Annual Meeting for a one year period. 5. Annual Meeting: Shall be held during the month of August for the purpose of electing officers and to outline the program of the Comiission for the ensuing fiscal year, said program to be presented to the Mayor and Council on or before September 1 . ARTICLE III Membership of the Commission shall consist of nine persons to be initially appointed by the Mayor and Council as follows: Three members 4 years Three members 3 years Three members 2 years In addition there shall be the following ex officio members: City Councilman Parks Superintendent Recreation Director Retail Merchants Association representative ARTICLE IV A. On expiration of initial term of office, the Commission shall recommend to the Mayor and Council replacements from the following criteria: 1. Commission members may recommend to the Chairman names of possible Commission members at its Annual Meeting. The individual receiving the greatest number of votes of the Commission shall be recommended to the Mayor and Council for appointment. 2. Should the resignation of a Commission member come prior to the normal tenure of office, the Commission shal] have the authority to fill that vacancy without the consent of the Mayor and Council. Commission members may recommend to the Chairman names of possible Commission members to fill the unexpired term of office. Upon vote of the Commission members, that individual receiving the majority of votes shall be considered to be elected for the balance of the tIN term. The Commission will then inform the City Council of that particular appointment. 3. In the event the Mayor or the majority of Council members do not agree with the proposed. appointments, such appointment may be denied. The Mayor may suggest a nominee or ask the Commission to resubmit a nominee. Should denial of a nominee occur, the Commission shall follow the procedure outlined in Paragraph Number one, and the Chairman shall accept recommendations from the Commission members and/or the Mayor at its regular meeting. The individual or indivi- duals receiving the greatest number of votes of the Commission shall be recommended to the Mayor and Council for appointment. B. Any Commission member missing three (3) consecutive regular meetings shall be replaced on this Commission unless officially excused by this Commission. ARTICLE V The area of participation shall be designated as Caldwell Impact Area. ARTICLE VI The purpose of the Commission shall be to promote the health, welfare, civic pride, and aesthetic quality of life for the residents of Caldwell Impact Area. ARTICLE VII The Commission shall meet at 12:00 Noon the third Monday of each month or at the direction of the Chairman. ARTICLE VIII A majority of Commission members constitutes a quorum. Commission action requires a simple majority of all Commission members. ARTICLE IX Commission members shall serve as chairmen of committees as required by goals established at the Annual Meeting. ARTICLE X Parliamentary procedure shall be adhered to in accordance with Roberts Rules of Order (Revised). ARTICLE XI Changes in bylaws must be accomplished at the Annual Meeting and must be approved in accordance with Article VIII. PIN