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Home My WebLink About1980-04-02 CHPC Minutes /14‘ RULES AND BY-LAWS OF THE CALDWELL CITY HISTOPTCAL PRESERVATION COMMISSION ARTICLE 1: MEMBERSHIP Section 1: The Commission shall consist of not less than five (5) and not more than ten (10) members, who shall be appointed by the governing body of the city, with due regard to proper representation of such fields as history, archi- tecture, urban planning, archeology and law. In addition there shall be one non-voting liaison member from the City Council. Section 2: Terms of the membership shall be staggered as of the January 1981 regular meeting, and members shall be assigned terms of one (1) , two (2) , or three (3) years by drawing. Appoint- ments thereafter will be for three (3) years unless for filling out a term, in which case they will be for the length remaining in the unexpired term. Members shall be eligible for reappointment as specified by the governing body of the city. Section 3: Unless otherwise determined by the Commission, absence by a member from four (4) consecutive meetings will mean that the e") Commission, at its discretion, may recommend replacement. Section 4: The Commission may employ such qualified staff personnel as it deems necessary. ARTICLE 2: MEETINGS Section 1: There shall be regular meetings held on the first Wednesday of each month for not less than nine months of the year. Section 2: A special meeting may be called by the Chairman of the Com- mission whenever he deems such meeting necessary. Such special meeting shall be held at the time and place speci- fied in the call for such meeting and each member of the Commission shall be notified of the time and place of special meetings. Section 3: In case there shall be no quorum present on the day fixed for a regular or special meeting, the Commission members present may adjourn to a date until a quorum is obtained. ARTICLE 3: PROCEDURE GOVERNING BUSINESS Section 1: All meetings shall be open to the public and shall be called to order by the Chairman, or in his absence by the Vice- Chairman or 2nd Vice-Chairman. a 2 Section 2: The Chairman of the Commission shall vote on all matters and shall have equal privileges as a Commission member including the right to surrender the chair for purposes of making motions or introducing resolutions. Section 3: A majority of the total voting membership of the Commission shall constitute a quorum for the purpose of doing business. A vote of the majority of a quorum shall be sufficient for final Commission action. Section 4: In the course of conduct of meetings of the Commission, the following rules shall apply: a) Voting: The Chairman or any member of the Commission may call for a roll call vote or qualified ballot vote. Unless such vote is called for, action maybe taken by voice vote. In which event, unless a Commission member expresses that he is abstaining from voting or voices a dissenting vote, he will be presumed and recorded. Ex- Officio members shall not have voting privileges. b) Procedure: Except as herein provided, unless waived by the Commission, Robert's Rules of Order shall be followed, and their application may be demanded by any Commission member at any time. Unless such application of Robert's Rules of Order is demanded by a Commission member, the waiving thereof shall be presumed by all Commission PIS members present. Failure to protest the minutes of a previous meeting at the time these minutes arc presented and approved, shall preclude any Commission member of challenging the correct- ness of the minutes or any vote indicated therein. Section 5: The Secretary of the Commission shall keep a record of those Commission members present and those absent at all official meetings of the Commission. An official record of all pro- ceedings and actions of the Commission, including the action of each individual member, shall be kept. The minutes of preceeding Commission meetings shall be approved by the Commission before any further distribution of such minutes is made. A copy of the minutes of each meeting shall be kept on file at City Hall. ARTICLE 4: OFFICERS AND ELECTIONS Section 1: The officers of the Commission shall be a Chairman, a First Vice-Chairman, a Second Vice-Chairman and a Secretary/ Treasurer to be elected from among the membership. Section 2: Officers of the Commission shall be elected at the first regular meeting of the Commission in each calendar year. At least two-thirds (2/3) of the total voting membership shall be in attendance at the time of the election of officers. 3 Section 3: Officers of the Commission shall assume the duties and '4° 1 obligations of their office at the next regular meeting following the election of officers. Section 4: In the event that any office of the Commission becomes vacant prior to the annual election of officers, an election to fill such office shall be held at the next regular meeting of the Commission that is attended by two-thirds (2/3) of the voting membership of the Commission. ARTICLE 5: DUTIES AND OBLIGATIONS OF ELECTED OFFICERS Section 1: Chairman: The Chairman of the Commission shall preside at all meetings of the Commission at which he is present. He shall conduct public hearings and other public and official meetings held by the Commission. The Chairman shall exercise general guidance and supervision over the business and opera- tion of the Commission and shall present to the Commission such matters as, in his judgement, require the attention of the Commission. The Chairman shall execute all formal docu- ments on behalf of the Commission and shall, at all times, represent the Commission in the absence of any duly appointed alternate. Section 2: The Chairman of the Commission shall appoint such committees as the Commission may direct. He may appoint such additional committees as he deems necessary to accomplish the work of the Commission. Section 3: Vice-Chairman: In the absence of the Chairman of the Commis- sion, the First Vice-Chairman, andin his absence the Second Vice-Chairman, of the Commission shall accede to the duties and obligations of the office of Chairman of the Commission. Section 4: Secretary/Treasurer: The Secretary/Treasurer shall perform the duties that may be prescribed by the Commission for such office. The Secretary/Treasurer shall keep a complete and true record of the proceedings of the Commission. The Secretary/Treasurer shall have charge of all records, docu- ments, papers, books and other evidence pertinent thereto. ARTICLE 6: AMENDMENTS Section 1: These By-Laws and Rules may be amended at any regular meeting of the Commission by a majority vote of the voting membership of the Commission, provided that the amendment has been pre- sented in writing at the last regular meeting of the membership. REGULARLY PASSED AND ADOPTED BY THE CALDWELL CITY HISTORICAL PRESERVATION COMMISSION ON THE th day of r► � /(, A0 , by the following vote: AYES: 6. eiNNI NAYES: C' APPROVED: ; ) (_ 1 -(,)(G. �'/ ` !tVPaul Evans, Chairman May 7, 1980 The meeting was called to order by Chairman Paul Evans . The meetings of the last meeting were read and approved . 6 members , Les Carter and Jenifer Attebury were present . /"1 It was announced--Mayor Al McCluskley has named two liason members from the city council for each commission . Les Carter and Pat Mallea will serve with this commission. The city council has approved Ken Roberts' appointment . Jer.lfer announced the following : 1 . National Historic Preservation Week coming up 2 . Warm Springs Ave . tours in Boise 3 . Nomination for the T.K Little House is into the 45 day waiting period . 4. Downtown nomination work has been turned into Mr Wells . 5 . Non-designated Federal Aquistion P-rants and developemert have been frozen Evans distributed maps of Caldwell . The city was divided into eight areas . Commission members are to select an area, visit it, study it and report back--forming an historic survey of the city . Tom Ensley will be chairman of the project and hopefully the commission can maintain a file of information includirw pictures . A news release pertaining to the survey would be helpful to inform the residents and property owners . Carter announced Jack Raymond and Pat Mallea are the city councilmen on the downtown local improvement committee . Dave Gillette will be out of townfor the 3 summer months . The meeting was adjourned . Members present : ,rte Evans Ensley Lorene Thurston , Sec . Thurston Beckwith Dunlap Gillette Others : Carter J. Attebury m April 2, 1980 The meeting was called to order by historic Commission chairman Paul Evans. Minutes were read &, approved . Evans introduced Dave Gillette, new commission member, who has been approved . Ken /Mk Roberts, former city attorney was also introduced as a prospective member. 6 members and 3 guests were present . A get well card was signed and will be sent to Les Carter, city councilman-liason member , who is hospitalized . For the benefit of Gillette and Roberts, Evans reviewed our commission activities . Work continued on the by-laws with Jan Beckwith recording any further changes. Dunlap moved , Gillette seconded that the by-laws as corrected be accepted . Unanimous-vote. (Copy enclosed ) Jenifer Attebury stated she had written 'Wally Frank encouraging him to contact her regarding the Cleveland Blvd . property. The former T.K. Little House , owned by the Perry 's has been written up and is being typed . Downtown area--a letter including Federal regulations has been sent by Dr. Wells to property owners stating a 45 day waiting period , (for •property owner response ) possibly starting 3/1/80. Meeting adjourned . Members present : Lorene Thurston, Sec . Evans Thurston Beckwith Dorsey Dunlap Gillette Others: J . Attebury Mr & Mrs. Roberts •