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Home My WebLink About2015-11-09 URA MINUTES CALDWELL EAST URBAN RENEWAL AGENCY Monday,November 9,2015 7:00 p.m. AGENDA ROLL CALL CONFLICT OF INTEREST DECLARATION APPROVE AGENDA SPECIAL PRESENTATIONS A. Scott Curtis—Caldwell YMCA Capital Projects B. Holly Cook—Presentation concerning proposed URA publication PUBLIC COMMENTS CONSENT CALENDAR 1. Approve minutes from the Urban Renewal Agency Regular Meeting held on October 12, 2015 and the Special Urban Renewal Agency Meeting held on October 9,2415; 2. Approve request to change the City East Urban Renewal contact information for the Idaho Local Government Investment Pool to Carol Mitchell,Deputy Treasurer. OLD BUSINESS 1. Economic Development Activity Report from Steve Fultz(October/November 2015). 2. Economic Development Activity Report from Keri Sigman(October/November 2015). 3. Review Resolution authorizing approval of a Business Incentive Grant for Johnson Thermal Systems. 4. Consider Resolution authorizing approval of a Business Incentive Grant for Johnson Thermal Systems. 5. Update report from the City Attorney concerning the proposed downtown business loan/grant program. NEW BUSINESS 1) Consider a consulting fee proposal from Hamilton,Michaelson&Hilty, LLP. 2) Consider offer from Strider Group to purchase 25 acres of land from the Urban Renewal Agency. 3) Consider request from the Public Works Director concerning the transfer of right-of-way to the City of Caldwell(for airport and roadway purposes)from the Dillon property. 4) Consider invoices for payment from Treasurer: Vendor Amount Description Redevelopment Assoc of Idaho,Inc. $5,750.00 Membership Dues FY2016&Legislative Contribution Pioneer Irr Dist $3,516.10 Annual Irrigation Assesment 2015 Idaho Press Tribune $388.64 CHS School Dist Project Legal Notice Motion Industries __$17,500.40 Business Incentive Grant,Payment#5 - Dan Stenfner Consulting $763.54 Expense report for Travel Reimbursment TOTAL $279918.28 5) Finance and Activity Report from Treasurer. 6) Chairman's report. 7) Commissioner reports. 8) Motion to adjourn. tlpeoming i.Jrban renewal Meeting: December 14,2015----7:00 pin. Location: Community Room at the Caldwell Police Station at 110 South Fifth.Any person needing special accommodations to participate in the meeting should contact the Secretary to the Urban Renewal Agency at 411 Blaine Street or call#455-4656 prior to the meeting. The entire agenda packet and minutes may be viewed on the City of Caldwell's website: h_ttp://www.cityofcaldwell.com/pate/AQendasT/or htt ://caldwelIonIine.or /urban-renewal Cualquier persona que necesita arreglos especiales Para participar en la reunion debe comunicarse con el Secretario de la Ciudad en 411 Blaine Street o llame al#455 a 4656 antes de la reunion. Regular Meeting MINUTES CALDWELL URBAN RENEWAL AGENCY NOVEMBER 9,2015 7:00 p.m. (ROLL CALL) The regularly scheduled meeting of the Caldwell Urban Renewal Agency convened at 7:00 p.m. in the Caldwell Police Department Community Room with Chairman Hopper presiding. Roll was called by the secretary. Present: Commissioner Hopper, Commissioner Callsen, Commissioner Pollard, Commissioner Biggers,Commissioner Feucht,and Commissioner Ozuna. Staff Present: Mark Hilty,Elfay Waite and Robb MacDonald. (CONFLICT OF INTEREST DECLARATION) None. (AMEND/APPROVE AGENDA) MOVED by Callsen,SECONDED by Feucht to approve the agenda as printed. MOTION CARRIED (SPECIAL PRESENTATIONS) A. Scott Curtis—Caldwell YMCA Capital Projects Scott Curtis (Senior Vice President) Boise Treasure Valley YMCA, provided a review of the Caldwell YMCA programs since its opening in 2005. He noted that in 2015 over 600 hours were logged by volunteers within the Caldwell facility. Eric Bulluck, (Director) Caldwell Treasure Valley YMCA, provided information regarding proposed capital improvement projects noting that additional space is needed to provide for the needs of the facility. Cliff Naumann (Senior Vice President) Boise Treasure Valley YMCA, reported on the GROW study which was conducted for the Caldwell center to determine how the facility could be more effective with the various programs offered to the community. Mr. Curtis clarified that the facility's footprint would not be expanded but that the existing space within the building will be restructured to allow for additional programs. The capital campaign projects fundraising efforts will begin after costs have been determined through the findings of the CROW study. B. Holly Cook—Presentation concerning a proposed URA publication Holly Cook, 411 Blaine Street provided information about a proposed publication highlighting the many accomplishments of Caldwell Urban Renewal Agency since its inception in 1998. She noted that her research lead her to a very informative website and publication from Salt Lake City, Utah. This approach provides member of the community with a very transparent summary. The commissioners stated their support for Ms. Cook and recommended that she move forward in creating the document. (PUBLIC COMMENTS) None. (CONSENT CALENDAR) 1. Approve minutes from the Urban Renewal Agency Regular Meeting held on October 12, 2015 and the Special Urban Renewal Agency Meeting held on October 9,2015; Page I of 6 2. Approve request to change the City East Urban Renewal contact information for the Idaho Local Government Investment Pool to Carol Mitchell,Deputy Treasurer. MOVED by Pollard,SECONDED by Biggers to approve the Consent Calendar as presented. MOTION CARRIED OLD BUSINESS: Steve Fultz provided an Economic Development Activity Report. Mr.Fultz reported that many developers are looking for existing buildings within the Treasure Valley. Gem State Manufacturing: Site work to begin soon, construction documents nearly completed...working with company to locate temporary facility. Project Strider: New project with interest in acquiring industrial property in Sky Ranch for larger industrial speculation building. Project Moon: Large manufacturer needing 260,000 square foot facility, 253 jobs. The Caldwell site (Sky Ranch/URA property) still in consideration. Distribution of the facility's product would be for the U.S. and Canada Northwest area. Project Hurt: potential for new site—continue working with realtor and business on a viable site in Caldwell. Project Arcadia: new project from BVEP; 500 jobs to be created, $34 million investment;submitted site and incentive packet;decision on location announcement by end of 2015...this is a BVEP lead. Project Cap: Potential residential project for downtown...continue to meet with potential developer and property owner to discuss opportunities...still awaiting decision on letter of intent. Considering several sites in downtown. Project Interstate: Company decided on a site in Tennessee; continued to work with Van Aukers on additional leads for their site in Sky Ranch 40,000+square foot facility. Project FBO: continued discussions with developer in working on potential site for development at the Caldwell Industrial Airport. Business Incentive Grants: Continued to work with Johnson Thermal Systems and Airstream Adventures NW on their applications in verifying eligible expenses and employment. Continued Work with the Southwest Idaho Manufacturers' Alliance on FTZ projects. Meeting with 2 prospective businesses in Caldwell on FTZ. Project Senior: new project to Sky Ranch...considering acquiring lot in the area for relocation of a service- based industry. Project Drill: renewed project from early 2015. considering 20,000 sq. ft building to construct in Sky Ranch on 2 acres. Keri Smith Sigman provided the Downtown Economic Development Activity Deport. October I&2,2015 Indian Creek Plaza(ICP)coordination. Met with downtown business owners. Branding and logo work. Guest"judge" for the College of Idaho's marketing classes Billboard project. Page 2 of 6 October 5-9,2015 Coordination efforts and meeting with regarding downtown property redevelopment. Meetings with business and property owners. Housing and Economic Development Conference in Boise, Idaho. Branding presentation to the Caldwell Chamber Board. Marketing plans and preparation for Dan Stenfner's trip to Caldwell for the various meetings. Retention and relocation of a downtown business work. Local Legends planning. Meeting with vendors regarding a possible large scale concert in Caldwell. Canyon Springs RV Resort Ribbon Cutting. Finalization work with Roger Brooks on the Caldwell Action Plan. October 12-16,2015 Indian Creek Plaza Committee meetings and coordination. Chamber Luncheon. Continued marketing and inviting downtown property and business owners to public meetings regarding Indian Creek Plaza. Coordination efforts regarding downtown improvements. Retention work with Canyon County Community Clinic. Other meetings regarding downtown development,future events,and parking. October 18-22,2015 Contract fulfillment work and coordination with Dan Stenfner(Main Street Square, Rapid City)regarding Indian Creek Plaza. Meetings were held with: Mayor, City Council, Development Team, Community Business CEOs, the Indian Creek Plaza Task Force,Business Owners,Property Owners,and the Community Meeting. October 26-30,2015 Indian Creek Plaza Committee meetings and coordination. Chamber coffee connect. Met with business owner downtown about future downtown business incentive grants. Presented to a group of business men about branding and Indian Creek Plaza. Event/Festival Planning workshop to Baker City, OR (training included getting and keeping volunteers,social media marketing for events,and sponsorship). Downtown property site visit with potential developer. Attended the Chamber's Mega Marketing event. Attended the Sunnyslope Wine Trail meeting. Chairman Hopper asked if there have been inquires by those interested in retail. Ms. Sigman reported that some follow- up has been made with potential retail vendors about the downtown. (REVIEW RESOLUTION AUTHORIZING APPROVAL OF A BUSINESS INCENTIVE GRANT FOR JOHNSON THERMAL SYSTEMS) E1Jay Waite, 411 Blaine Street,provided the staff report and outlined the contents of the draft agreement. Discussion followed concerning the time frame for the reporting period. (CONSIDER RESOLUTION AUTHORIZING APPROVAL OF A BUSINESS INCENTIVE GRANT FOR JOHNSON THERMAL SYSTEMS) MOVED by Callsen,to accept the resolution as presented. The Motion died due to the lack of a second. It was determined that the attorney and the treasurer would review and resolve concerns associated with this agreement. This item will be brought back for further consideration at the December 14,2015 URA Meeting. (UPDATE REPORT FROM THE CITY ATTORNEY CONCERNING THE PROPOSED DOWNTOWN BUSINESS LOAN/GRANT PROGRAM) Mark Hilty,City Attorney at 1303 12th Avenue Road,Nampa, provided the staff report. He suggested that an ad-hoc committee be formulated as soon as possible to include the City Attorney,the URA Treasurer and other professionals to review the various aspects of the program. He noted that Mr. Waite has been speaking with local banks as to potential partnerships with this program. Mr.Hilty clarified that a completed document would be presented at the December 141 2015 URA meeting with a goal of implementing the program in January 2016. Page 3 of 6 Commissioners recommended the ad-hoc committee include a representative from a local bank, Keri Sigman, and Jeremy Feucht. NEW BUSINESS: (CONSIDER A CONSULTING FEE PROPOSAL FROM HAMILTON,MICHAELSON&HILTY,LLP) Mark Hilty, City Attorney at 1303 12th Avenue Road, Nampa, provided the staff Report. He proposed a flat fee retainer amount of$3,450 with a target of 23 hours (at $150 per hour) per month on average be considered. There would be an ability to review the contract after a 12-month period. MOVED by Pollard, SECONDED by Feucht to enter into a monthly flat fee retainer of $3,450 with Hamilton, Michaelson&Hilty. Roll call vote: Those voting yes: Pollard, Biggers, Feucht, Ozuna, and Callsen. Those voting no: none. Absent and/or not voting:none. MOTION CARRIED (CONSIDER OFFER FROM STRIDER GROUP TO PURCHASE 25 ACRES OF LAND FROM THE URBAN RENEWAL AGENCY) Steve Fultz, Caldwell Economic Development Director, provided the staff report. He read an article regarding real estate growth in the industrial sector. He noted that there have been thirty-three inquires this year with eighteen of those looking for existing buildings to develop. The Strider Group is desirous of acquiring property in Caldwell for the idea of building larger speculative buildings for manufacturing. A map showing the proposed building site was distributed. He noted that the Strider Group has offered to purchase a 19-acre parcel in Sky Ranch at a rate of$1.36 ft. Scott Thomson,Manager of Strider Group,LLC announced that they will be developing property at 43rd and Cleveland Boulevard for light industrial purposes. They are interested in property within Sky Ranch for heavy industrial purposes. It is their goal of have a 50,000 to 60,000 sq.ft.spec.building available in Sky Ranch as soon as possible. Discussed followed in support of the proposal. It was determined that the City Attorney should move forward in reviewing the proposed purchase agreement from Strider Group for consideration at the next URA meeting. (CONSIDER REQUEST FROM THE PUBLIC WORKS DIRECTOR CONCERNING THE TRANSFER OF RIGHT-OF-WAY TO THE CITY OF CALDWELL(FOR AIRPORT AND ROADWAY PURPOSES) FROM THE DILLON PROPERTY) Robb MacDonald, 621 Cleveland Blvd., provided a map of the site and the proposed right-of-way dedication. He explained that the airport master plan indicates that the airport runway in the future will be extended to the northwest. As part of this 1,100 foot extension, the runway will eventually be extended across Linden Road therebyclosing it down on the north side of the airport. When this occurs, it will be necessary to have Linden Road diverted and tie into Smeed Road. A quitclaim deed is needed to transfer the right-of-way from the Urban Renewal Agency to the City of Caldwell in anticipation of this future development. He noted that it would be the responsibility of the potential developer to improve the roadway frontage. Mr. MacDonald reported that the property is currently being cleared of trees and debris to eliminate potential trespassing and loitering. He reported that asbestos mitigation for the residence on site will be required. MOVED by Callsen, SECONDED by Pollard to approve the request for transfer of the right-of-way from the Urban Renewal Agency to the City of Caldwell pursuant to the official documents being brought back for consideration at the next URA meeting to be held on December 14,2015. MOTION CARRIED (CONSIDER INVOICES FOR PAYMENT FROM TREASURER) URA Treasurer ElJay Waite presented the following invoices for payment: Page 4 of 6 Vendor Amount Description Redevelopment Assoc of Idaho Inc. $5,750.00 Membership Dues FY-2016&Legislative Contribution Pioneer Irrigation District $31516.10 Annual Irrigation Assessment 2015 Idaho Press Tribune $388.64 CHS School Dist Project Legal Notice Motion Industries $171500.00 Business Incentive Grant,Payment#5 Dan Stenfner Consulting $763.54 Expense report for Travel Reimbursement TOTAL $279918.28 MOVED by Pollard,SECONDED by Biggers to approve the invoices as presented totaling$27,918.28 MOTION CARRIED (FINANCE AND ACTIVITY REPORT) ElJay Waite presented the finance and activity report: Bank of the Cascades Business Checking Ending Balance Earnings/Fees October 30,2015 $39115,062.52 $191.25 He noted that a significant amount of the balance within this account belongs to the taxing districts. Bank of the Cascades Time CD#1 Ending Balance October 30,2015 $250,040.00 Balance will remain constant. Interest earnings deposited to Business Checking Local Government Investment Pool Ending Balance Earnings October 30,2015 $1089 581.74 $18.83 Zions Bank(Bond Debt Service) Ending Balance October 30,2015 $257385803.98 MOVED by Callsen, SECONDED by Feucht approve the financial report as presented by E1Jay Waite. MOTION CARRIED (CHAIRMAN'S REPORT) Chairman Hopper presented a letter from Tyler Johnson of Land Advisors Organization requesting possible commission rates paid to him for the properties within the downtown. He suggested that the commissioners review the request and report back to Mr. Waite concerning their recommendations prior to the December 141h meeting. A draft will be presented at the next meeting concerning a response to Mr.Johnson. Mr. Waite clarified that Mr. Johnson will be paid a commission rate through the transaction with Southwest District Health and the Sundowner(Trolley Square). An update was provided from Mark Hilty concerning the RFP process for the Sundowner, Inc. & Southwest District Health property. He stated that the notice was published as well as direct mailings to four developers who had previously expressed interest in downtown Caldwell property. The deadline for submissions is November 30th. It was recommended that an Urban Renewal Agency Special Meeting be noticed for Monday, December 7,2015 at 6:00 p.m.prior to the City Council Meeting to review submittals from the RFP for this potential downtown development. Page 5 of 6 None. (ADJOURNMENT) MOVED by C'allsen,SECONDI-J'D by t Approved as wriften til-� 4,ay o� �� 10 15. y A� u� �rwwww ww++anoow�o ixr.s I Z ya"4IXIa� rMOOwwrvwmWiro�uoacs �� ecember �ANNU^�WfWIWWVNW c0i -H't J C I ro Id� ........ '.,xx,.,««. mn�xnmw,.»+,.—• mmmxx�rrrmm� d. 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