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Home My WebLink About2015-10-12 URA MINUTES CALDWELL EAST URBAN RENEWAL AGENCY Monday,October 12,2015 7:00 p.m. AGENDA ROLL CALL CONFLICT OF INTEREST DECLARATION APPROVE AGENDA SPECIAL PRESENTATIONS PUBLIC COMMENTS CONSENT CALENDAR I. Approve minutes from the Urban Renewal Agency Regular Meeting held on September Agency 14,2015 and the Special Urban Renewal A Me p g y ettng held on September 28,2015; 2. Authorize the URA Treasurer to open accounts with Banner Bank to hold and disburse all funds related to the Caldwell School District Project including accounts necessary under the funding agreement. OLD BUSINESS 1. Economic Development Activity Report(September/October 2015) NEW BUSINESS 1) Consider the Notice of Request for Statements of Qualifications and Performance Data for Architectural/Engineering Services associated with the Caldwell School District Project. 2) Consider invoices for payment from Treasurer: Vendor Amount Description City of Caldwell $5,924.72 Re-imbursment for utility Fees 1215-219 S Kimball City of Caldwell $129000.00 Accounting Fees performed by the City(FY2014&15 Pionieer irrigation Distric $2,330.70 2015 Irrigation Assesments Hamilton Michaelson&Hilty $6,150.00 Attorney Related Fees 1 URA 1 FY2015 Sky Ranch Business Center $1,738.03 HOA Fees Main Street Square Inc $209000.00 Deposit—Consulting Fees for Indian Creek Plaza ICRMP $49167.00 Annual Membership Contribution(10.1.15-9.30.16 ) TOTAL $52,310.45 3) Finance and Activity Report from Treasurer. 4) Chairman's report. 5) Commissioner reports. 6} Motion to adjourn. Upcoming Urban Renewal Meeting_REVISED SCHEDULE FOR 2015 November 9,201.5—7:00 p m. December 14,201-5—7:00 pm. Location: Community Room at the Caldwell Police Station at 110 South Fifth.Any person needing special accommodations to participate to the meeting should contact the Secretary to the Urban Renewal Agency at 411 Blaine Street or call#455-4656 prior to the meeting. The entire agenda packet and minutes may be viewed on the City of Caldwell's website: htt[)://www.citvofcaldwelf.com/paee/AizendasT/or http:Ilcaldwellonline.ore/urban-renewal Cualquier persona que necesita arreglos especiales para participar en la reunion debe comunicarse con el Secretario de la Ciudad en 411 Blaine Street o fame al#455 a 4656 antes de la reunidn. Regular Meeting MINUTES CALDWELL URBAN RENEWAL AGENCY OCTOBER 12,2015 7000 porn. (ROLL CALL) The regularly scheduled meeting of the Caldwell Urban Renewal Agency convened at 7:00 p.m. in the Caldwell Police Department Community Room with Chairman Hopper presiding. Roll was called by the secretary. Present: Commissioner Hopper, Commissioner Callsen, Commissioner Pollard, Commissioner Biggers,Commissioner Feucht,and Commissioner Ozuna. Staff Present: E 1J ay Waite. (CONFLICT OF INTEREST DECLARA'T'ION) None. (AMEND/APPROVE AGENDA) MOVED by Callsen, SECONDED by Biggers to add Item ](a) under New Business to read: "Discuss a potential Business Incentive Grant with Johnson Thermal Systems" and include under New Business Item 5(a) an Executive Session pursuant to Idaho Code,Section 74-206,Subsection (c)for the purpose of discussing acquisition of or an interest in real property not owned by a public agency. MOTION CARRIED Reason: lnformalion was received after the agenda was posted concerning the incentive grant request by Johnson Thermal Systems and the executive.session discussion. MOVED by Pollard,SECONDED by Biggers to approve the agenda as amended. MOTION CARRIED (SPECIAL PRESENTATIONS) None. (PUBLIC COMMENTS) Torn Bowman, Executive Director of the Canyon County Community Clinic at 920 Main Street, introduced himself and other staff members present to the commissioners and provided a history of their non-profit organization. He reported that the clinic has been located in the medical facility at 920 Main Street owned by Southwest District Health for approximately two(2)years. The clinic currently provides inedicallcounseling/and recovery support services. He noted that services for substance abuse disorders will be expanding. They serve 440-500 patients within the clinic thereby using all of the 20,000 square feet facility. The hours of the clinic are Monday through Friday 9 am to 4 pm. Also, evening hours are offered on designated days throughout the month. Discussion was held concerning the clinic's operation and possible relocation if the property is redeveloped. It was recommended that Mr. Bowman meet with Keri Sigman, from the Caldwell Economic Development Office concerning potential relocation options for the clinic. Barbara Howard from the Canyon County Community Clinic also addressed the commissioners noting that the current site is perfect for their operations. She asked about the long-range plans for the site. Chairman Hopper explained that an RFQ will be offered to developers with no-preconceived ideas of how the block could be re-developed for future use. In response to questions from Mr. Bowman, Chairman Hopper noted that an offer could be submitted from the clinic if they so desire. Page I of 5 Magda Ruano, l 114 South Kimball,#I 10, inquired if other properties had been considered for the project and what was the advantage of the Urban Renewal Agency purchasing the property rather than a developer. P P �' per. Chairman Hopper stated that other properties within the downtown had been reviewed but an entire city lock was necessary for possible re-development purposes. y (CONSENT CALENDAR) 1) Approve minutes from the Urban Renewal Agency Regular Meeting held on September 14, 2015 and the Special Urban Renewal Agency Meeting held on September 28,2015; p 2) Authorize the URA Treasurer to open accounts with Banner Bank to hold and disburse all funds related to the Caldwell School District Project including accounts necessary under the funding agreement. MOVED by Pollard,SECONDED by Feucht to approve the Consent Calendar as presented. Roll call vote. Those voting yes: Pollard, Biggers, Feucht, Ozuna and Callsen. Those voting no: none. Absent and/or not voting:none. MOTION CARRIED OLD BUSINESS: Economic Development Activity Report from Keri Sigman: Projects August 24-28,2015 Week full of training opportunities with Steve Fultz and meeting some of the key economic development partners in the Valley including the Boise Valley Economic Partnership and Tina Wilson. Met with realtor about a possible downtown park project. Coordination efforts regarding downtown property.Guest Speaker at Soroptimists. August 31 m September 4,2015 Continued training opportunities with Steve Fultz.Coordination efforts and meeting with a potential developer regarding downtown property. Site planning and site visit for prospective Irrigation Supply Company looking to relocate to Caldwell. September 7-11,.2015 Indian Creek Plaza Committee meetings and coordination. Guest Speaker at Notary. Coordination efforts regarding downtown property. Met with local banks regarding possible loan programs for downtown redevelopment. Meeting with a realtor regarding downtown development and property along Main St. September 14-18,2015 Indian Creek Plaza Committee coordination and preparation of presentation materials for the Urban Renewal Meeting regarding the possible contract for a consulting agreement for development of the Indian Creek Plaza Programming' Development and Operations plan. Coordination efforts for Denver trip to review other plazas and programmed public spaces. September 21-25,2015 Indian Creek Plaza Committee and consultant coordination. Southwest District Health Board meeting regarding land purchase. Trip to Denver to review other plazas and programmed public spaces. Councilman Callsen and Councilwoman Ozuna accompanied me to Fort Collins (Old Towne Square), Boulder (Pearl Street Mall), Estes Park (Various programmed spaces downtown and at the City's Fairgrounds ran by City Events Department), Golden (Parks Page 2 of 5 Department holds various events, but they have a creek/river running through town similar to ours that has been beautified),and Lakewood's"Belmar"(similar to Meridian's"The Village"). September 28-30,2015 Indian Creek Plaza Committee and consultant coordination. Chamber and Southwest Idaho Tourism meetings regarding available grant dollars. Downtown Business Incentive program workshop and follow-up meetings with downtown property owners. NEW BUSINESS: (CONSIDER THE NOTICE OF REQUEST FOR STATEMENTS OF QUALIFICATIONS AND PERFORMANCE DATA FOR ARCHITECTURAL/ENGINEERING SERVICES ASSOCIATED WITH THE CALDWELL,SCHOOL DISTRICT PROJECT) E1Jay Waite, 411 Blaine Street, presented the staff report and reported that a "Project Funding Implementation Agreement Progress and Timetable Chart" will be forthcoming from Attorney William Gigray to the URA Secretary Debbie Geyer. Recommendations for architectural/engineering services from the CSD Board of Trustees will be presented to the URA Commissioners in the November meeting. The statement for qualifications notice will be published in Idaho Press Tribune on October 16"'and 23"d. He recommended approval of the statement of qualifications in support of the project to begin. MOVED by Feucht, SECONDED by Biggers to approve the Notice for Qualifications and Performance Data for Architectural/Engineering Services associated with the Caldwell School District project as presented. Roll call vote. Those voting yes. Feucht, Ozuna, Callsen, Pollard, and Biggers. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED (JOHNSON THERMAL SYSTEMS INCENTIVE GRANT APPLICATION) ElJay Waite, 411 Blaine Street, reviewed the history and activity since 2012 with the Urban Renewal Agency and Johnson Thermal. He reported that Johnson Thermal Systems is desirous to submit the Business Incentive Grant application relative to the third quarter in 2015. He recommended that a resolution be prepared for the November Urban Renewal Meeting to move forward with the Business Incentive Grant application process. He noted that management for the company has changed since initial discussions were held. Discussion followed concerning the basis of the grant as it pertains to the number of employees and their rate of salary needed to qualify. MOVED by Feucht,SECONDED by Callsen to direct staff to move forward with creating a resolution based on an eight employee minimum standard and include wording that the company must have no more than 90 days between hiring of new employees within qualified positions as indicated on their quarterly report submittals to URA. MOTION CARRIED Mr. Waite clarified that a quarterly report is submitted from each company involved with the URA Business Incentive Grant program. Each report can be reviewed for termination of a qualified employee position. The report indicates the new hire date and therefore the position can by analyzed if the hiring dates qualify per the grant standards. (CONSIDER INVOICES FOR PAYMENT FROM TREASURER) Chairman Hopper presented the following invoice for payment: Vendor Amount Description City of Caldwell $5,924.72 Re-imbursement for Utility Fees 1215-219 S Kimball City of Caldwell S 12,000,00 Accounting Fees performed by the City(FY2014&15) Pioneer.Irrigation District $2,330.70 2015 Irrigation Assessments Page 3 of 5 Hamilton Michaelson&Hilty $6,150.00 Attorney Related Fees l URA/FY-2015 Sky Ranch Business Center $1,738.03 HOA Fees Main Street Square Inc $201000.00 Deposit—Consulting Fees for Indian Creek Plaza ICRMP $4,167.00 Annual Membership Contribution(10.1.15-9.30.16 ) TOTAL $52,310.45 In response to questions from Commissioner Biggers, Mr. Waite stated that he would be contesting property axes with arrangement Canyon County at 215 and 217 S. Kimball. Language was included within the lease arras with y g Sassy Gals and the Painted Lady that the businesses are not re-development projects and therefore the building should not ualif for property tax assessments. The building was simply leased to avoid a vacant store front within the downtown. q y MOVED by Pollard, SECONDED by Biggers to approve the invoices as presented totaling$52,31 0.45. (FINANCE AND ACTIVITY REPORT) MOTION CARRIED Chairman Hopper presented the finance and activity report: Bank of the Cascades Business Checking Ending Balance Earnings Fees September 30,2015 $3,243,750.84 $1 85.05 Bank of the Cascades Time CD 41 Ending Balance September 30,2015 $250,000.00 Balance will refrain constant. Interest earnings deposited to Business Checking Local Government Investment Pool Ending Balance Earnings September 30,2015 $108,562.91 $19.10 Zions Bank(Bond Debt Service) Ending Balance August 31,2015 $21738,60 1.97 MOVED by Callsen, SECONDED by Feucht approve the financial report as presented by the Chairman Hopper. (CHAIRMAN'S REPORT) MOTION CARRIED Chairman Hopper spoke in support of the R.FQ process on the property at 1Ot"and Arthur. (COMMISSIONER REPORTS) Commissioner Callsen provided a brief report on the recent trip with Keri Sigman-Smith and Commissioner Ozuna to Colorado to observe other downtown redevelopment efforts which include downtown plazas and scheduled events. He noted that the common factor within each of the communities was strong mayoral leadership. (EXECUTIVE SESSION PURSUANT TO IDAHO CODE, SECTION 74-206, SUBSECTION (C) FOR THE PURPOSE OF DISCUSSION ACQUISITION OF OR AN INTEREST IN REAL PROPERTY NOT OWNED BY A PUBLIC AGENCY) MOVED by Callsen, SECONDED by Biggers to convene into Executive Session pursuant to Idaho Code, Section 74- 206,Subsection I(c)to discuss acquisition of or an interest in real property not owned by a public agency at 8:13 p.m. Roll call vote. Those voting yes: Callsen, Pollard, Biggers, Feucht, and Ozuna. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED MOVED by Biggers,SECONDED by Callsen to reconvene into Regular Session. 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