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Home My WebLink About2015-09-14 URA MINUTES REGULAR MEETING MINUTES CALDWELL URBAN RENEWAL AGENCY SEPTEMBER 149 2015 7:00 P.M. (ROLL CALL) The regularly scheduled meeting of the Caldwell Urban Renewal Agency convened at 7:00 p.m. in the Caldwell Police Department Community Room with Chairman Hopper presiding. Roll was called by the secretary. Present: Commissioner Hopper, Commissioner Callsen, Commissioner Pollard, Commissioner Biggers,and Commissioner Ozuna. Absent: Commissioner Feucht. Staff Present: Mark Hilty, Mayor Nancolas and Brent Orton. (CONFLICT OF INTEREST DECLARATION) None. (AM END/APPROVE AGENDA) MOVED by Callsen,SECONDED by Ozuna to approve the agenda as printed. MOTION CARRIED SPECIAL PRESENTATIONS None. PUBLIC COMMENTS Dillon Nickel,owner of the Caldwell Indian Creek Steakhouse, 22753 Upper Pleasant Midge road, Wilder, questioned the status of the business incentive grants/loans which as previously discussed by the URA Commissioners. Mark Hilty provided an report and explained that there are many options concerning the implementation of such a program. A rough draft had been compiled and forwarded to E1Jay Waite for his input. Chairman Hopper recommended that a workshop concerning the formation of the program be scheduled. Mayor Nancolas,411 Blaine Street,reminded the commissioners that the URA budget allowed for contingency funds for this purpose. CONSENT CALENDAR. I. Approve minutes from the Urban Renewal Agency Regularly Scheduled Meeting held on August 18,2105 and the Special Meeting held on September I,2015. 2. Approve Resolution No. 2015-5 accepting Warranty Deeds, Purchase and Sale Agreements,and the Right of First Refusal Agreement between the Caldwell Urban Renewal Agency and Lemrick Properties, LLC. MOVED by Pollard,SECONDED by Biggers to approve the Consent Calendar as presented. Roll call vote. Those voting yes: Pollard, Biggers,Ozuna,and Callsen. Those voting no: none. Absent and/or not voting: Feucht. MOTION CARRIED OLD BUSINESS: (ECONOMIC DEVELOPMENT ACTIVITY REPORT FOR AUGUST/SEPTEMBER 2015) Mr. Fultz was not available to present the report. The report was delayed until the October 12, 2015 Urban Renewal Agency Meeting. PACE I OF 4 NEW BUSINESS: (CONSIDER THE FUNDING IMPLEMENTATION AGREEMENT WITH CALDWELL SCHOOL DISTRICT NO. 132) Mark Hilty, City Attorney at 1.303 12"' Avenue Road, Nampa, reported that the draft was developed by William Cigray, Attorney for the Caldwell School District (CSD). The CSD Board will select the design firm to move forward with the project. The agreement includes a provision stating that the Caldwell School District would be responsible for all project costs which exceed the Urban Renewal Agency's participation in the project funding. Mayor Nancolas reported that the Caldwell School Board is approving the document tonight in their regularly scheduled meeting. MOVED by Pollard, SECONDED by Ozuna to approve the Project Funding Implementation Agreement as presented. Roll call vote. Those voting yes: Pollard, Biggers,Ozuna, and Callsen. Those voting no: none. Absent and/or not voting: Feucht. MOTION CARRIED (CONSIDER A REQUEST FROM THE INDIAN CREEK PLAZA COMMITTEE TO CONSIDER A PROFESSIONAL SERVICES AGREEMENT WITH MAIN STREET SQUARE,INC.) Kelli Jenkins, 16091 Orchard Avenue, provided the report from the Indian Creek Plaza Committee. Ms. Jenkins presented a PowerPoint. Ms. Jenkins reported that the Indian Creek Plaza Committee is requesting $35,000 plus travel expenses from the Caldwell Urban Renewal Agency to contract Dan Senftner, President & CEO Main Street Square, Inc. Mr. Senftner would construct a "Programming and Operations Plan" for Indian Creek Plaza and downtown revitalization. She noted that Mr. Senftner would not build the plaza; however, he will be providing expertise to help leadership make the best decisions for Indian Creek Plaza. The contract contains thirteen points under the Scope of Services which will be addressed by Mr. Senftner no later than March 1, 2016. She noted that the committee had tentatively scheduled Mr. Senftner on October 18'h to meet with the Caldwell City Council Members in a workshop setting. Discussion followed. Mayor Nancolas spoke in favor of having Mr. Senftner construct a business plan and a programming development plan for the downtown plaza. He clarified that Mr. Senftner is not associated with the Roger Brooks Association. The programming plan would assist with infrastructure design, the financial plan, and information for the local business owners and community by answering their questions as to the formation of a BID program. Commissioner Pollard emphasized that Mr. Senftner should serve as an independent contractor to provide information to the city leaders for them to make informed decisions. Chairman Hopper expressed concern that more than one model be reviewed as to their success and failure attempts in constructing a downtown plaza. Commissioner Calisen reported that he along with Commissioner Ozuna and Keri Smith-Sigman will be traveling to Colorado to view other downtown plazas regarding their design and operational procedures. Mark Hilty reported that he had reviewed the proposed Professional Services Agreement with Main Street Square. He clarified that the contract is exempt from the public bidding process since it qualifies under the provision of a professional services contract. He recommended amending the contract to include: • The Urban Renewal Agency would be classified as the client and the owner • Section 3.2.2 would be eliminated and wording added to 3.2.3 dealing with reimbursement for expenses— noting that all additional expenses must be pre-approved • Section 7.2 Governing law would reference the State of Idaho and Canyon County, Idaho. Commissioner Biggers noted that the contract required a check be remitted by October I`which is the first date of the new budget cycle. He recommended that the date be extended to October 10. PACE 2 OF 4 Chairman 1-Topper called a short recess at 8:13 p.m. allowing for the contract modifications to be reviewed by the commissioners. The meeting reconvened at 8:18 p.m. MOVED by Callsen, SECONDED by Biggers to approve the request for the Professional Services Agreement with Main Street Square, Inc. to include amendments as outlined by Attorney Mark Hilty, a travel expense allocation cap of$5,000 with the requirement of pre-approval for any additional funding, and the first payment date would be extended to October 10,2415. Roll call vote. Those voting yes: Callsen, Pollard, Biggers,and Ozuna. Those voting no: none. Absent and/or not voting: Feucht. MOTION CARRIED (CONSIDER INVOICES FOR PAYMENT FROM TREASURER) Chairman Hopper presented the following invoice for payment: VENDOR. AMOUNT DESCRIPTION Cascade Aircraft Maintenance $18,750.00 7 Payment—Business Incentive Grant Hamilton,Michaelson&HiltL $2,992.50 August Attomey.Fees Skinner Fawcett LLP $855.00 Professional Services CSD Project TOTAL $22,579.50 MOVED by Callsen,SECONDED by Ozuna to approve the invoices as presented. (FINANCE AND ACTIVITY REPORT) MOTION CARRIED Chairman Hopper presented the finance and activity report: Bank of the Cascades Business Checkinp, Endina Balance Earnin sFees August 31,2015 $3,231,751.90 $411.74 BANK OF THE CASCADES TIME CD#I ENDING BALANCE August 31,3015 $254,000.00 Balance will remain constant. Interest ecirnrngs deposited to Business Checking Local Government Investment Pool Ending Balance Earnin s August 31,2015 $108,543.81 $17.68 Zions Bank Bond Debt Service Endina Balance August 31,2015 $4,000,469.69 MOVED by Biggers,SECONDED by Pollard approve the financial report as presented by the Chairman Hopper. MOTION CARRIED (CHAIRMAN'S REPORT) A rebuttal article will be provided to the Idaho Press Tribune concerning their editorial about the approval of funding from the Caldwell URA for the Caldwell School District project. (COMMISSIONER REPORTS) Commissioner Pollard will be attending the RAI (Redevelopment Agency Idaho) annual membership meeting in Boise and will report back to the commissioners at the next URA meeting. Commissioner Callsen reported that he will be traveling with Commissioner Ozuna and Keri Smith-Sigman to Colorado to view three separate plazas. Discussion was held concerning a possible trip to Walla-Walla to analyze their plaza and downtown association as well. PACE 3 OF 4 .................. I'll issioner.Wurica e,xpressed apprecia,lion coricerning d"Ie chcatige of tiwetirig day and tiffle for d"ile Urban /N re 1")c v DiSCLISSi011 Wi'lS flel(I Col'iCerning the nced f'or an (Jrban RcneNva] Agency workshop forthe PUI-POSe Ot"discussing tlie prop()�,;ckd 1JRA 11"Icell'tivc! Proli,-Varn, Nlcark ['Jilty vvill distrilm,ite a drafit copy oft,he'document priorto the w o r k s h o M(')'V[11,�J)by, Biggrers, SECONDEL)by 1`1o11,,:irc1 to schedule'a UR A Wr orks[top ori Septeinber`228, '02.015 (at 6:.`30 psn. at the Gcfldwell Police Department (,"0 I'll I'll Lill its Roono to diSCUSS the forniation, of' the proposed (JRA Incentive Gjrant/Lo(,1.n F)rogr,cil Il. A DJ LJ R N M E"NT) W)"Y"171C)"N CARRII.-D M(W]"'D by ffi(xi,.,ers,, S FI(""ON F)F D by Callseri tod' a 8 3 4 p JOU1, ,11 t 3 MOT'R)N CARRIED itt"'n d �2'�'dav, ),fOctober,20 15. Apl,r(,,wed as 10,00 ),Oe 11 , N LLSFN F ZU COMMISSIO' ER CA is- COM p "0 m m 10 N E,R PO 1_4 L A R D C N11 M I S S I N 1,fl'R 13 1("JiG E R,S A 11 J' "I ............. Ab Ri\ el t( % 0I a6 : 400 9 001,0 #* r) 4 PA(1" 410 F 4