HomeMy WebLinkAbout2015-08-17 City Council Minutes BOOK 56 PAGE 101
REGULAR MEETING
August 17,2015
7:00 P.M.
The Mayor welcomed those in attendance. Pastor Ron Clegg of the New Life Celebration Church provided the
invocation. The Mayor led the audience in the Pledge of Allegiance to the Flag.
The Roll of the City Council was called by the City Clerk with the following members present:Callsen,Pollard,
Feucht,Ozuna,and Hopper. Council Member Biggers joined the meeting at 7:15 p.m.
CONFLICT OF INTEREST DECLARATION
None.
SPECIAL PRESENTATIONS
None.
ADDITIONS OR DELETIONS TO THE AGENDA
MOVED by Callsen,SECONDED by Pollard to amend the agenda by adding Idaho Code,Section 74-206,
Subsection(c)for the purpose of discussing land acquisition or an interest in real property not owned by a
public agency.
MOTION CARRIED
AUDIENCE PARTICIPATION
None.
CONSENT CALENDAR:
1. Approve acceptance of the minutes of the Regular City Council Meeting held on August 3,2015;the
Caldwell Hearing Examiner Meeting held on July 14, 2015; and the Caldwell Industrial Airport
Commission Meeting held on August 6,2015;
2. Approve Resolution No. 129-15 accepting revisions to the Caldwell Senior Citizens,Inc.Bylaws as
recommended by the Caldwell Senior Citizens Commission effective immediately;
3. Approve the Order of Decision for Case No.SUB-15-F02(Quail Ridge No.2 Final Plat);
4. Approve the Order of Decision for Case No.SUB-15-F03(Cirrus Pointe No.2 Final Plat);
5. Approve the Order of Decision for Case No.ZON-15-04(McElveen Rezone);
6. Approve the Order of Decision for Case No.ANN-15-02(Seventh-day Adventists Inc.Annexation);
7. Approve the Order of Decision for Case No.ANN-15-04(Hendrickson Sub Annexation);
8. Approve Resolution No. 130-15 ratifying the submittal of Special Tax Assessments to the Canyon
County Auditor's Office for delinquent Local Improvement District Assessments and charges
associated with the demolition of the structure at 2202 E.Linden Street owned by Connie W.Owen;
9. Approve Resolution No. 131-15 ratifying the acceptance of Grant Offer AIP-28 from FAA for the
Caldwell Industrial Airport;
10. Approve Resolution No. 132-15 authorizing the Trustees of the City of Caldwell Employee Benefit
Plan Trust to execute the Administrative Blueprint, Schedule of Stop Loss Fees, and Schedule of
Administrative Services and Fees between the City of Caldwell Employee Benefit Plan Trust and
Regence Blue Shield of Idaho;
11. Approve Resolution No. 133-15 authorizing the execution of the contract renewal between the City
of Caldwell and Business Psychology Associates with an effective date of October 1,2015;
12. Approve Resolution No. 135-15 authorizing the execution of the Flexible Spending Account(FSA)
Renewal, the Third Party Administrator (TPA) Service Agreement and the COBRA Service
Agreement between the City of Caldwell and Benefits Managers Company with an effective date of
October 1,2015;
13. Approve Resolution No. 134-15 authorizing a patrol vehicle (Honda Motorcycle - Vin
#JH2SC51746M400306)from the Caldwell Police be declared as surplus property;
14. Approve request for a Taxicab Business License to be issued to Kool Ridez,LLC.
MOVED by Pollard,SECONDED by Feucht to approve the Consent Calendar as printed
Roll call vote: Those voting yes: Pollard,Feucht, Ozuna, Hopper, and Callsen. Those voting no: none.
Absent and/or not voting:Biggers.
MOTION CARRIED
OLD BUSINESS
(PUBLIC HEARING PURSUANT TO IDAHO STATE CODE 50-1002 FOR CONSIDERATION
OF THE PROPOSED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2015
AND ENDING SEPTEMBER 30,2016)
The Mayor declared the public hearing open.
E1Jay Waite, Finance Director at 411 Blaine Street, provided the staff report outlining the budget as
presented. He noted that the expenditures amount to $63,634,337. This increase is due to two large
BOOK 56 PAGE 102
projects within the sewer fund that will require an addition $4 million dollars over the previous year's
expenditure. The budget also includes large projects within the street and airport funds amounting to
approximately $2.6 million dollars. Total other revenue amounts to $40,508,270 and total property tax
revenue amounts to$15,253,304. Use of fund balance amounts to$7,872,763 with a total of $63,634,337
in revenues.
The Mayor provided an overview of the budget and designated projects noting that the improvements at the
WWTP will not requiring bonding. He reported that a three percent (3%) raise will be given to city
employees.Appreciation was expressed for the outstanding work ethics of city employees.
FY 2016
Appropriated
FUND Expenditures
General Fund $19,436,463
Caldwell Events Center Fund $230,042
Library Fund $935,297
Street Fund $7,189,793
Airport Fund $2,037,027
Recreation Fund $2,089,447
Liability Ins Fund $351,642
Cemetery Fund $275,571
Cemetery Capital Imp Fund -
Cemetery Perp Care Fund -
CDBG&Economic Development Fund $229,717
H.U.D.Fund(Remaining) $200
Local Improvement Dist $170,231
General Obligation Bonds $459,750
Debt Service Funds -
Capital Improvement Fund $519,225
Capital Reserve Fire(GF) $757,000
Park Impact Fee Fund $77,560
Police Impact Fee Fund $50,000
Fire Impact Fee Fund $1,240,000
Golf Fund $847,436
Water Fund $4,676,797
Sewer Fund $13,445,073
Sanitation Fund $3,434,547
Street Lighting Fund $642,021
Irrigation Fund $1,384,795
Employee Health Care Plan Trust $2,948,451
HRA VEBA Post-Retirement Fund $15,200
Employee Life<D Insurance Fund $38,152
Employee Flexible Spending Fund $102,000
Agency/Donations Fund $50,900
TOTAL Expenditures $63,634,337
FY 2016
Appropriated Non-
Property Tax
FUND Revenue
General Fund $8,114,809
Caldwell Events Ctr Fund $228,395
Library Fund $269,781
Street Fund $5,459,742
Airport Fund $2,066,485
Recreation Fund $1,094,223
BOOK 56 PAGE 103
Liability Ins Fund $351,642
Cemetery Fund $174,395
Cemetery Capital Imp Fund $10,000
Cemetery Perp Care Fund $26,506
CDBG Fund $229,717
H.U.D.Fund(Remaining) -
Local Improvement Dist $134,250
General Obligation Bonds $1,000
Debt Service Fund -
Capital Imp Fund $110,626
Capital Reserves Fire $1,000,978
Park Impact Fee Fund $241,000
Police Impact Fee Fund $40,500
Fire Impact Fee Fund $187,000
Golf Fund $847,850
Water Fund $4,518,647
Sewer Fund $6,895,321
Sanitation Fund $3,429,531
Street Lighting Fund $489,049
Irrigation Fund $1,341,820
Employee Health Care Plan Trust $2,948,451
HRA VEBA Post-Retirement Fund $105,500
Employee Life<D Insurance Fund $38,152
Employee Flexible Spending Fund $102,000
Agency Donations Fund $50,900
TOTAL Other Revenue $40,508,270
FY 2016
Appropriated
Property Tax
FUND Revenue
General Fund $11,034,745
Library Fund $665,514
Street Fund $1,917,725
Airport Fund $125,863
Recreation Fund $570,274
Cemetery Fund $11 0,762
General Obligation Bonds $464,000
Capital Imp Fund $364,420
TOTAL Property Tax Revenue $15,253,304
TOTAL All Revenue $55,761,574
* Use of Fund Balance,R.E.
or Balance Sheet Changes $7,872,763
Revenue to meet Expenditures $63,634,337
MOVED by Feucht,SECONDED by Hopper to close the public hearing concerning the FY-2015 Budget.
MOTION CARRIED
(CONSIDER BILL NO.29[ORDINANCE NO.3014]—APPROPRIATION ORDINANCE FOR FY-
2015-16 WITH THE REQUEST TO WAIVE THE THREE READING PROCESS AND PASS ON
THE FIRST READING BY TITLE ONLY)
The Mayor read the ordinance by title only:
BOOK 56 PAGE 104
AN ORDINANCE ENTITLED APPROPRIATION ORDINANCE FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2015 APPROPRIATING THE SUM OF $63,634,337 TO DEFRAY THE
EXPENSE AND LIABILITIES OF THE CITY OF CALDWELL, IDAHO,FOR SAID FISCAL YEAR,
AUTHORIZING A LEVY OF SUFFICIENT TAX UPON THE TAXABLE PROPERTY AND
SPECIFYING THE OBJECTS AND PURPOSES FOR WHICH SAID APPROPRIATION IS MADE
MOVED by Pollard,SECONDED by Hopper to waive the three reading process and consider Bill No. 29
(Ordinance No.3014)on its first reading by title only.
Roll call vote:Those voting yes:Pollard,Biggers,Feucht,Ozuna,Hopper,and Callsen. Those voting no:
none. Absent and/or not voting:none.
MOTION CARRIED
MOVED by Pollard,SECONDED by Hopper to sponsor Bill No.29(Ordinance No.3014)and move for
its passage by title only.
Roll call vote:Those voting yes:Pollard,Biggers,Feucht,Ozuna,Hopper,and Callsen. Those voting no:
none. Absent and/or not voting:none.
MOTION CARRIED
(PUBLIC HEARING PURSUANT TO IDAHO STATE CODE 63-1311A TO CONSIDER
ACCEPTANCE OF THE FEES FROM THE RECREATION DEPARTMENT AND THE
PLANNING&ZONING DEPARTMENT IN EXCESS OF 5%OF THE AMOUNT PREVIOUSLY
CHARGED)
The Mayor declared the public hearing open.
E1Jay Waite,411 Blaine Street,presented information concerning the fee increases from the Recreation and
the Planning&Zoning Departments.
2016 2015 %
Proposed Current Change
Recreation
NEW PROGRAMS CREATED/OFFERED IN
2015-16
ADULT
Kickball League(per team) $115.00 NEW FEE
Pickleball Lessons $5.00 NEW FEE
Bunka Embroidery $35.00 NEW FEE
Healthy Living-All Natural Health Class $16.00 NEW FEE
Piano lesson for adults $85.00 NEW FEE
Quilting Classes $40.00 NEW FEE
YOUTH
Ballet Camp $29.00 NEW FEE
Cheer&Dance Clinic $35.00 NEW FEE
Mom&Daughter Hoop Dance Class $35.00 NEW FEE
Music Lesson-Various Instruments $60.00 NEW FEE
U OF I EXTENSION-4-H PROGRAMS $45.00 NEW FEE
Discover Smart Snacks $12.00 NEW FEE
Lets Get Things Rollin $12.00 NEW FEE
Healthy Cooking $12.00 NEW FEE
Leather Craft $12.00 NEW FEE
Planning&Zoning
Special Use Permits-More than 20 acres $594.00 $540.00 10.00%
Zone Change-More than 20 acres $1,048.00 $953.00 9.97%
Annexation-More than 20 acres $1,173.00 $1.067.00 9.94%
Comprehensive Plan Map-More than 20 acres $523.00 $476.00 9.87%
22.76%
$448+ Base,100%
Subdivision Plats(NON PUD)-Preliminary $550+10/lot $5/lot per lot
50.86%
$232+ Base,0%
Subdivision Plats(NON PUD)-Final $350+$10/lot $10/lot per lot
$453+ 21.4%Base,
Subdivision Plate(NON PUB)-Short $550+$10/lot $10/lot 0%per lot
Subdivision Time Extension $225.00 $121.00 85.95%
Business Permit(No change in use) $25.00 $20.00 25.00%
Administrative Time Extension $175.00 $0.00 NEW FEE
Minor Land Use Application $65.00 $0.00 NEW FEE
BOOK 56 PAGE 105
Minor Land Use Application-Renewal $30.00 $0.00 NEW FEE
10%of building permit
Building Permit P&Z Plan Review Fee fee $0.00 NEW FEE
MOVED by Hopper,SECONDED by Feucht to accept the new fees in excess of five percent(5%)for the
FY-2016.
MOTION CARRIED
MOVED by Hopper, SECONDED by Feucht to close the public hearing regarding the fee increases
exceeding five percent(5%)for FY-2016.
MOTION CARRIED
NEW BUSINESS
(FINANCE AND HUMAN RESOURCE REPORTS)
Councilman Biggers reported that the Finance Committee has reviewed current accounts payable in the amount
of$2,010,658.65 for the period ending August 5,2015 and net payroll in the amount of$301,299.64 for the pay
period ended July 25,2015.
MOVED by Biggers, SECONDED by Hopper that accounts payable in the amount of $2,010,658.65
represented by check numbers 110662 through 111175 and payroll for the total amount of $301,299.64,
represented by check numbers 28662 through 28704 and payroll direct deposits, be accepted, payment
approved,and vouchers filed in the office of the City Clerk.
MOTION CARRIED
(COUNCIL COMMENTS)
Councilman Hopper stated that he was looking forward to the upcoming Caldwell Night Rodeo. An invoice
was discussed from Cisco for IT hardware. This purchase was allowed within the FY-2015 budget dealing with
an IT maintenance issue. He noted that improvements for conferencing abilities within the council chambers
have been discussed as well for either an audio only solution or an audio/video streaming option.
Councilwoman Ozuna encouraged citizens to become involved with the Mentoring Network organization.
Councilman Feucht encouraged citizens to be cautious with driving in school crossing areas with students now
returning to school this week.
Councilman Biggers expressed appreciation from the members of the Veterans Council for the city's help with
rehabilitation of the infrastructure at the Veterans Memorial Hall facility.
(MAYOR'S COMMENTS)
The Mayor expressed appreciation for the community's involvement with the Caldwell Night Rodeo,Buckaroo
Breakfast,and the Kiwanis Chuckwagon Dinner during the week of rodeo emphasis.
The Mayor reported that the Caldwell Fire Department and Caldwell Police Department provided staff in
firefighting and safety control efforts associated with the Owyhee County fires.
(EXECUTIVE SESSION PURSUANT TO IDAHO CODE, SECTION 74-206, SUBSECTION
(A) FOR THE PURPOSE OF DISCUSSING THE HIRING OF A PUBLIC OFFICER,
EMPLOYEE, STAFF MEMBER OR INDIVIDUAL AGENT, SUBSECTION (C) FOR THE
PURPOSE OF DISCUSSING LAND ACQUISITION OR AN INTEREST IN REAL
PROPERTY NOT OWNED BY A PUBLIC AGENCY, AND SUBSECTION (F) FOR THE
PURPOSE OF DISCUSSING PENDING LITIGATION OR WHERE THERE IS A GENERAL
PUBLIC AWARENESS OF PROBABLE LITIGATION EXECUTIVE SESSION)
MOVED by Pollard, SECONDED by Hopper to convene into Executive Session pursuant to Idaho Code,
Section 67-2345,Subsection(a)for the purpose of discussing the hiring of a public officer,employee,staff
member or individual agent; Subsection (c) for the purpose of discussing interest or acquisition of real
property not owned by a public agency;and Section 67-2345;and Subsection(f)for the purpose of discussing
pending litigation or where there is a general public awareness of probable litigation)at 7:33 p.m.
Roll call vote. Those voting yes:Pollard,Callsen,Biggers,Feucht,Ozuna and Hopper. Those voting no:none.
Absent and/or not voting:none.
MOTION CARRIED
MOVED by Pollard,SECONDED by Callsen to reconvene into Regular Session.
MOTION CARRIED
(ADJOURNMENT)
BOOK 56 PAGE 106
MOVED by Biggers,SECONDED by Ozuna to adjourn at 8:08 p.m.
MOTION CARRIED
APPROVED AS written THIS 8" DAY OF September
Mayor
Councilperson Councilperson
Councilperson Councilperson
Councilperson Councilperson
ATTEST:
City Clerk