HomeMy WebLinkAbout2015-07-07 City Council Minutes BOOK 56
PAGE 86
CALDWELL CITY COUNCIL
SPECIAL MEETING
BUDGET WORKSHOP SESSION
July 7,2015
6:00 P.M.
City Council Members present: Mayor Nancolas,Callsen,Pollard,Biggers,Feucht,and Ozuna(arrived at 6:36
P.M.)
City Council Members absent: Hopper.
Staff members present: Brent Orton,Robb MacDonald,Chris Allgood,Frank Wyant,Mark Wendelsdorf,
Brian Billingsley,E1Jay Waite,and Debbie Geyer.
(DISCUSSION ITEMS—GENERAL FUND)
• City Council Community Relations Fund:
o Approximately $15,000 has been set aside for various projects as determined by City
Council Members.
• Information Technology:
o Creation of new website design:$30,000 has been appropriated for Civic Plus.
• A monthly meeting will be held with the IT Committee. Work orders are being used
to track IT needs per department. A representative from Orion was present at the last
meeting to understand the maximum availability regarding their IT services. The IT
needs will be evaluated on a monthly basis with the committee.
• Legal Services&Safety Services(Fire and Police):
• City Attorney retainer allocation has been increased from$132,000 to$144,000.
• Discussion held concerning the proposed fee being assessed from the Canyon
County Sheriff's Department for dispatch services.
• Animal Control: Discussion held concerning the need for an increase of owners
licensing their pets. TRIAD members have begun making phone calls to pet owners
and the required pet license. Currently the program has taken in$24,000 which is
only an estimated 10 percent of the city's dog population. The goal for 2016 is
$50,000.
• Fire Department—Reserve funds set aside of$115,578 for staffing the new Station
93 when it is constructed. Property is still being sought to locate the new facility.
• Contingency Funds:
o E1Jay reported that approximately $530,000 has been appropriated to assist with
projects at CEC,Simplot Stadium,fair grounds,enhancement projects,plaza design,
and/or other City Council approved projects. It was clarified that these would be
one-time expenditures as approved by City Council.
• The$530,000 could decrease as the budget is finalized.
• Personnel—Finance Department:
o Discussion held concerning personnel needs within the Finance Department.
DISCUSSION ITEMS-ENGINEERING DEPARTMENT
• Robb reported on the benefit of having an intern on board for the past two months.
• Continuance of this program: $33,500 allocation.
DISCUSSION ITEMS-PLANNING&ZONING
• Discussion held concerning the need for a part-time position to assist with administrative
duties and code enforcement.
• Discussion held concerning the plan review fees for Planning&Zoning.
o Approximately 10%should be allocated to Planning&Zoning for their portion of
the review process.
DISCUSSION ITEMS-FOREGONE REVENUE
• Discussion held concerning the foregone revenue as outlined by Canyon County.
DISCUSSION ITEMS—CALDWELL EVENTS CENTER PROJECT ENHANCEMENTS
• A listing of projects was provided to improve the fairgrounds including additional parking,
restrooms, water fountains, the interior of the event center, and improvements along the
railroad tracks.
• Discussions are ht-of-way parking within the downtown area:
o Continue the negotiations with UPRR to increase parking areas within
downtown.
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• Golf funding:
o It was noted that a public hearing/auction will be held on July 201h at the next
City Council Meeting for the property near Purple Sage Golf Course
(approximately 168 acres).
• Revenues of the sale would help correct the funding deficit.
• Golf Committee will be considering future options.
• Veteran's Memorial Hall-
o Roof must be replaced at a cost of approximately$60,000.
• Research is still being conducted concerning alternatives to an elevator within
the building.
DISCUSSION ITEMS-—URA BUDGET
• Discussion was held concerning various opportunities for funding through the Urban Renewal
Agency.
No decisions were made and no action was taken at this workshop.
(EXECUTIVE SESSION PURSUANT TO IDAHO CODE, SECTION 74-206,SUBSECTION [C] FOR
THE PURPOSE OF DISCUSSING LAND ACQUISITION OR AN INTEREST IN REAL PROPERTY
NOT OWNED BY A PUBLIC AGENCY)
MOVED by Callsen, SECONDED by Biggers to convene into Executive Session pursuant to Idaho Code,
Section 74-206,Subsection(c)for the purpose of discussing land acquisition or an interest in real property not
owned by a public agency at 8:29 p.m.
Roll call vote. Those voting yes:Callsen,Pollard,Biggers,Feucht,and Ozuna.Those voting no:none. Absent
and/or not voting:Hopper.
MOTION CARRIED
MOVED by Callsen,SECONDED by Ozuna to reconvene into Regular Session.
MOTION CARRIED
(ADJOURNMENT)
MOVED by Pollard,SECONDED by Feucht to adjourn at 9:15 p.m.
MOTION CARRIED
APPROVED AS written THIS 201h DAY OF July ,2015.
Mayor
Councilperson Councilperson
Councilperson Councilperson
Councilperson Councilperson
ATTEST:
City Clerk