HomeMy WebLinkAbout2015-05-28 CHA MINUTES i'
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Caldwell Mousing Authority
May 2015 Regular Meeting Minutes
At Indian Creek Steakhouse
Board Member ]Present: P trleia Benedict, Estella Zamora, and Sid Freeman
Staff Members Present: Mike DIttenber, Cheri Hess, Mary Ann Valen uela and Ruben
Buenrostro
In Order of Bsitiessip
1. Roll call and call o order;
Patricia Benedict called the meeting to order at 12: op. .
2. Review of the April Minutes;
After reviewing th Q T)eceinber minvtes, Sid Freeman made the motion to approve the April 201
minutes; seconded by Estella Zamorj and approved by the Board at 12:05 p.m@
3. 2014 Financial Audit
Jordan Zwygall from Zwygrt and Associates provided a review of the 2014 financial audit of
the Caldwell Ho45ing Ai4thority, He reviewed some of the standard reports and in the audit and
commented that there were no materl,11 misstatement in the financial data of the housing
authority and the"audit met single audit requirements. He indicated the accounting laws will
change in the future CHA will have to provide additional attention to leave time liabilities.
He closed y static C'HA made 4pproximately $90,000 more than anticipated and that CHA
would need to Oat its f software package to be able to do fund accounting.
After the Presentation was completed, Sid Freeman made a motion to accept and approve the
2014 financial 11, spc ond co by Estella Zamora and approved by the Board at 12:25 p.m.
4. Financial R :
Cheri presented the Financial Report for the month of April noting expenses were high because
of the,'sumrnerfimp lawn care activities and because the loss of SILD workers the previous two
months. The lo's� 81jLV worker has cost CHA approximately $12,000. After reviewing the
financials, Sid FTePmq9 made a motion to approve the April Financial Report; seconded by
Bill � rnoi , d approved by the Board t 12:55 p.m.
. New Business:
Mike discussed With the Board the necessity of upgrading CH 's financial software as
recommended by t o u iitor. Estella Zamora made a motion to allow CHI.to spend up to
1
$6,000 for the pew financial softw4re need, seconded by Sid Freeman and approved by the
Board at 1:15 P.m.
The beard then discussed replacing Berinica Salazar who had resigned from the CI A board the
previous ra nt , atr'eia f3enedlet explained the that her and Mike had met with and interviewed
three different candi to who had expressed interest with the Mayor's Office in being on the
Board n was P.repared to a e a recommendation. Estella Zamora requested the discussion
tale place in executiYe session.
6. Executive Session*
Sid Freeman mde a tnotion to eater executive session, seconded by Estella Zamora and the
Board eater ex tier session at 1:20 p.m. The Board exited executive session at 2:00 p.m.
7. Actions Subsequent to Executive Session:
Motion## Sid Freeman; Motion to increase the number of board members on the board of
directors of the: Caldwell Housing Authority from five to seven members; and establish
policy to Poll "w en filling vacated seat on the board soon after the vacated seats are
filled, Seeon Estella Zamora; arid-unanimousl r a roved b Y the Board f Directors at
:0 o p.m.
Motion#2 Sid e Recommend to the Mayor or .n d Council that three candidates,
Marx ' 1a pa it .,' rnctId lle'natidez, and Jinx Porter be appointed to the Board of Directors
en l g ubf i ' tiff i I .CfI re site that the board increased its hoard members from
five to sever
(7)
ri pm er . postponing notification until Monday, June 8, 2015. Seconded
by Patricia 'e l t" d unainImusly approved by the Board of Directors at 2:10 p.m.
8. Adjournment
Meeting adjou rped at�:20 p.m.
Certified:
President,Board of Directors Executive Director