HomeMy WebLinkAbout2015-06-16 City Council Minutes Special Meeting - Budget Workshop BOOK 56
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SPECIAL MEETING
BUDGET WORKSHOP SESSION
June 16,2015
6:00 P.M.
City Council Members present: Mayor Nancolas,Feucht,Ozuna,Callsen,Pollard,and Biggers.
City Council Members absent: Rob Hopper
Staff members present: Chris Allgood, Frank Wyant, Devin Riley, Robb MacDonald, Brent Orton, E1Jay
Waite,and Monica Jones.
(DISCUSSION ITEMS—CALDWELL POLICE DEPARTMENT)
• Chief Allgood presented a PowerPoint regarding the Police Department proposed budget.
• An update was given concerning the Police Department successes.
• Statistical information was presented on crime,service years and the officer turnover ratio.
• The cost associated with body worn cameras and the need for an addition F/T CSO to assist with this
new program was discussed.
• It was reported that dispatch will cost approximately$350,000.
• Personnel costs have gone up about$250,000 noting that wages are a priority.
(DISCUSSION ITEMS—GOLF DEPARTMENT)
• Review of wages for seasonal employees.
• Decide whether to retire or transfer debt and get it off the books.
(DISCUSSION ITEMS—CALDWELL EVENT CENTER)
• Looking for partnerships to make improvements to the facility.
(DISCUSSION ITEMS—HEALTH TRUST FUND)
• Anticipate scheduling a workshop to discuss our health plan and fund.
(DISCUSSION ITEMS—RECREATION DEPARTMENT)
• Superintendent will retire the end of July 2015.
• Need to evaluate what we are looking for in the superintendent's position.
(DISCUSSION ITEMS—MAYOR'S OFFICE)
• Holly Cook has been hired as the Communications&Research Specialist.
(DISCUSSION ITEMS—BUILDING SAFETY)
• Approval has been given by City Council at their recent meeting regarding the additional plumbing
inspector.
• Requesting a records specialist position.
• Review of revenues and expenses.
(DISCUSSION ITEMS—MAPPING)
• Review of current and upcoming projects:
o Transition plan is realistically a 30-year plan due to the money that is available.
• Cemetery services&record keeping.
• Field solutions.
(DISCUSSION ITEMS—WATER DEPARTMENT)
• Discussion held about balancing the maintenance and growth of fund balance.
• Review of projects and expenses.
o Meter reader positions eliminated.
• Projection of fund balance to 2021 was reviewed.
(DISCUSSION ITEMS—IRRIGATION DEPARTMENT)
• Review of projects and expenses.
• Projection of fund balance to 2021 was reviewed.
(DISCUSSION ITEMS—STREET DEPARTMENT)
• Review of projects and expenses was held:
o Chip sealing,sweeper purchases(one each year for the next four years)
• Paving streets
• Federal and City projects
• Projection of fund balance to 2021 was reviewed.
(DISCUSSION ITEMS—ENGINEERING DEPARTMENT)
• Robb MacDonald guided the discussion concerning the vision to utilize and enhance technical abilities.
(DISCUSSION ITEMS—HUMAN RESOURCES)
• Monica Jones provided a wage summary handout for the Police Department and Public Works.
• Questions were addressed about an Information Technology position as requested by the Police
Department,Fire Department,and Public Works.
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(DISCUSSION ITEMS—FINANCE)
• E1Jay Waite clarified his responsibilities in making sure that the City has a balanced budget.
Discussion was held concerning the 10-year model.
• Research is being done concerning a certification pay system for administrative staff for Springbrook
competency.
• Revenue came in at$28M. The City needs at least a 1%increase in property valuation($17M)to get
to the projected$45M.
(DISCUSSION ITEMS—SEWER)
• Review of projects and expenses:
o Digester/infrastructure/filter
• Projection of fund balance to 2021 was reviewed.
(DISCUSSION ITEMS—INDUSTRIAL AIRPORT)
• Review of projects and expenses:
o West side apron resurfacing
• Relocation of the 500 Lateral and Canyon Hill Lateral
• Projection of fund balance to 2021 was reviewed.
(DISCUSSION ITEMS—STREET LIGHTING)
• Review of projects and expenses:
o Five year conversion
• Fixing records
• Billing issues with the Idaho Power Company
(DISCUSSION ITEMS—SANITATION)
• Review of projects and expenses:
o CPI increase of.07%
• Increase due to fuel tax increase
• Projection of fund balance to 2021 was reviewed.
(DISCUSSION ITEMS—PARKS)
• Review of projects and expenses:
o Automatic lock and unlock of restrooms
• Need for a chemical applicator position(Grade 5)
(DISCUSSION ITEMS—CEMETERY)
• Review of projects and expenses.
• Projection of fund balance to 2021 was reviewed.
(CAPITAL IMPROVEMENTS WERE DISCUSSED FOR VARIOUS DEPARTMENTS)
• Caldwell Event Center
• Carnegie Library(Veterans Memorial Hall)
o Roof,elevator,furnace expenses
• Parks/Forestry
• General beautification projects throughout the City
• Parks&Recreation/Pal Building
No decisions were made and no action was taken at this workshop.
(EXECUTIVE SESSION PURSUANT TO IDAHO CODE,SECTION 67-2345,SUBSECTION[C]FOR
THE PURPOSE OF DISCUSSING LAND ACQUISITION OR AN INTEREST IN REAL PROPERTY
NOT OWNED BY A PUBLIC AGENCY)
MOVED by Pollard, SECONDED by Feucht to convene into Executive Session pursuant to Idaho Code,
Section 67-2345,Subsection(c)for the purpose of discussing land acquisition or an interest in real property not
owned by a public agency at 9:00 p.m.
Roll call vote. Those voting yes:Pollard,Biggers,Feucht,Ozuna,and Callsen.Those voting no:none. Absent
and/or not voting:Hopper.
MOTION CARRIED
MOVED by Callsen,SECONDED by Ozuna to reconvene into Regular Session.
MOTION CARRIED
(ADJOURNMENT)
The meeting adjourned at 9:15 p.m.
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APPROVED AS written THIS 6" DAY OF JULY ,2015.
Mayor
Councilperson Councilperson
Councilperson Councilperson
Councilperson Councilperson
ATTEST:
City Clerk