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HomeMy WebLinkAbout2015-04-20 City Council MinutesBOOK 56 PAGE 44 SPECIAL MEETING April 20, 2015 6:00 P.M. (CITY COUNCIL WORKSHOP FOR THE PURPOSE OF RECEIVING A REPORT CONCERNING THE CALDWELL VETERANS MEMORIAL HALL PROJECT FROM MEMBERS OF THE CALDWELL VETERANS COUNCIL) The Mayor called the City Council Workshop to order at 6:00 p.m. The Roll of the City Council was called by the City Clerk with the following members present: Pollard, Biggers, Feucht, Ozuna, and Hopper. Absent: Callsen. Presenter: Terry Harrell of the Caldwell Veterans Council. Terry Harrell, Chairman of the Caldwell Veterans Council, provided a PowerPoint presentation concerning the progress of the Caldwell Veterans Memorial Hall. He reported on the progress of various donations and grants from individuals and corporations. He emphasized the need for an elevator within the building to meet ADA requirements. The estimated cost of the elevator is $365,000 dollars. The estimated cost of capital improvements total $1,093.411 which includes the cost of donated materials and services. Proposed funding sources includes a $13,000 grant to the Canyon County Historical Society; a $5,000 matching funds grant from Idaho Heritage Trust Foundation; a $2,000 grant from Home Depot; a $2,000 grant from Weyerhaeuser Foundation; and $5,000 in miscellaneous donations. Immediate projects to be addressed with donations and grants: asbestos abatement $13,000; chimney removal cost$3,000; stabilizing & preserving foundation $12,190; structure reports $15,900; and removal of the main entry pillars and roof $4,800. Mr. Harrell requested $397,000 from City finances to accomplish the following projects:  City of Caldwell to provide equipment and operators to excavate around foundation walls so that French drains, dry wells, mastic and membrane can be applied by volunteers to foundation.  City of Caldwell to provide equipment to remove concrete and excess material from around building and lot.  City of Caldwell to provide equipment to level outside grounds area in accordance with site plan.  City of Caldwell to expand parking on 11th Avenue to diagonal parking.  City of Caldwell to upgrade water main and service to building.  City of Caldwell have contractor replace roof after chimney is removed.  City of Caldwell to have contractor construct elevator and tower.  City of Caldwell to coordinate with Idaho Power to install new underground three phase power supply to building. The Mayor asked that the Public Works Director Brent Orton review the requested items involving City support and report back to the City Council with his findings. No decisions were made or action taken. The workshop adjourned at 7:43 p.m. REGULAR MEETING April 20, 2015 7:00 P.M. The Mayor welcomed those in attendance noting that a workshop was held at 6:00 p.m. in which a presentation was made updating the Council Members on renovations at the Veterans Memorial Building. No decisions were made. Pastor Bob Larson of Caldwell Calvary Chapel provided the invocation. The Mayor led the audience in the Pledge of Allegiance to the Flag. The Roll of the City Council was called by the City Clerk with the following members present: Callsen, Pollard, Biggers, Feucht, Ozuna, and Hopper. CONFLICT OF INTEREST DECLARATION None. SPECIAL PRESENTATIONS The Mayor acknowledged Cheryl Adams, American Government teacher at the Caldwell High School. Each of the students introduced themselves. The Mayor also acknowledged the students in attendance from the Middleton High School. ADDITIONS OR DELETIONS TO THE AGENDA MOVED by Ozuna, SECONDED by Hopper to approve the agenda as printed. MOTION CARRIED AUDIENCE PARTICIPATION Aaron Seable, invited the Mayor, Appointed Officials, and City Council Members to an open house which will be held at the City of Caldwell Prosecutor’s Office located at 423 Blaine Street on May 19th at 11:00 a.m. BOOK 56 PAGE 45 Tahnee DeShazo, 1604 Rim View Drive, addressed the Council with her concerns regarding the national up-rise of police brutality as highlighted by the media. In response to her comments, the Mayor stated that the Caldwell Police Department has various policies and procedures in place addressing such matters. He noted that the Caldwell Police Officers have intentionally built relationships and trust among the citizens within the community. They receive intense training providing them with knowledge on how to respond to various incidents. Ms. DeShazo thanked the Mayor for his remarks. Councilman Pollard reported that the Caldwell Police Department offers a program entitled the “Caldwell Police Citizen’s Academy.” He encouraged Ms. DeShazo to enroll in the next scheduled academy by contacting the Caldwell Police Department. Councilman Callsen explained that he served as a firefighter for 26 years with the Caldwell Fire Department. He expressed his support of the Caldwell P olice Department and their professionalism in dealing with a variety of situations. CONSENT CALENDAR: 1. Approve acceptance of the minutes of the Regular City Council Meeting held on April 6, 2015; the Caldwell Industrial Airport Commission Meeting held on April 2, 2015; the Caldwell Public Library Special Board Meetings held on March 5, 2015 and March 10, 2015; the Youth Master Plan Committee Meeting held on February 24, 2015; and the Senior Center Board Meeting held on April 13, 2015; 2. Approve request to rescind Resolution No. 67-15 concerning a lease with Rebeca Johnson for property located at 300 Frontage Road; 3. Approve request for transfer of the Alcoholic Beverage License to Sharon Eagan for The Corral Lounge located at 508 Main Street; 4. Approve the appointment of Gerald Shea to the Caldwell Senior Center Board for a term to expire December 31, 2017 and correct the term of office to expire December 31, 2017 for Leonard Lewis, Sharon Kolins, and Bill Copeland; 5. Approve the appointment of James Nelson to the Planning & Zoning Commission for a term to expire December 31, 2017; 6. Approve the Order of Decision for Case No. ANN-15-01 (Plymouth Annexation); 7. Approve Resolution No. 79-15 authorizing the execution of a Display Agreement with Homeland Fireworks, Inc. for the July 4, 2015 display at Brother’s Park; 8. Approve Resolution No. 80-15 authorizing the execution of a Municipal Services Agreement with Jim A. and Ina D. Thompson for property located at 128 Amber Street; 9. Approve Resolution No. 81-15 authorizing the installation of lights at the four GALS softball fields at a cost of $11,539; 10. Approve Resolution No. 82-15 declaring office equipment from the Caldwell Police Department as surplus property to be donated to Computers for Kids; 11. Approve the job description and posting for the position of the Communication & Media Specialist. MOVED by Pollard, SECONDED by Feucht approve the Consent Calendar as printed. Roll call vote: Those voting yes: Pollard, Biggers, Feucht, Ozuna, Hopper, and Callsen. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED OLD BUSINESS None. NEW BUSINESS (PUBLIC HEARING (LEGISLATIVE): CASE NO. OA-15-01, A REQUEST BY THE CALDWELL PLANNING & ZONING DEPARTMENT TO AMEND THE CURRENT CALDWELL ZONING MAP AND OFFICIAL COMPREHENSIVE PLAN MAP) Jarom Wagoner, 621 Cleveland Blvd., provided the staff report. He noted that map includes all annexations approved between January 1 - December 31, 2014. The map will be available at the next Regularly Scheduled City Council Meeting for signature. MOVED by Hopper, SECONDED by Callsen to close the public hearing. MOTION CARRIED (CONSIDER BILL NO. 11 (ORDINANCE NO. 2996) FOR OA-15-01 [ZONING MAP UPDATE] WITH A REQUEST TO WAIVE THE RULES AND PASS ON THE FIRST READING) The Mayor read the ordinance by title only: BOOK 56 PAGE 46 AN ORDINANCE ADOPTING AN AMENDED ZONING MAP THAT SUPERSEDES AND REPLACES THE OFFICIAL ZONING MAP AS ADOPTED BY THE CITY OF CALDWELL ON MAY 5, 2014. MOVED by Pollard, SECONDED by Hopper to waive the three reading process and consider Bill No. 11 (Ordinance No. 2996) on its first reading by title only. Roll call vote: Those voting yes: Pollard, Biggers, Feucht, Ozuna, Hopper, and Callen. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED MOVED by Pollard, SECONDED by Callsen to sponsor Bill No. 11 (Ordinance No. 2996) and move for its passage by title only. Roll call vote: Those voting yes: Pollard, Biggers, Feucht, Ozuna, Hopper, and Callsen. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED (CONSIDER DISCUSSION AND RECOMMENDATION(S) FROM THE CITY ATTORNEY CONCERNING PROPERTY OWNED BY THE CITY OF CALDWELL LOCATED AT 300 FRONTAGE ROAD) Aaron Seable, 1303 12th Avenue Road, Nampa, provided the staff report. He outlined a brief history of the parcel owned by the City of Caldwell. He noted that the owner of the building, Christian Faith Center, has received an offer to sell the property to a commercial investor. He recommended that since the City is currently not involved with a new lease at this point, consideration could be given to declare the parcel as surplus property and offer it for sale as outlined within Idaho State Code. The Mayor provided additional details concerning the building which was originally used by the Caldwell Chamber of Commerce. He clarified that Council would need to make an official decision at a future meeting in order to make the surplus property declaration. A public auction would be held. It was requested that the City Attorney and City staff members move forward with researching various aspects of the parcel to include property boundaries, access, parking issues, and cross access agreements in light of it being offered as surplus property and present their findings back to City Council (CONSIDER PROPOSAL FOR COMPROMISE ON PAYMENT OF LID NO. 04-01-005 FOR 1123 BLAINE STREET) ElJay Waite, City Finance Director/Treasurer, 411 Blaine Street, provided the staff report. He explained that the LID commenced in 2004 and finalized in 2007 with the passage of an ordinance. The property associated with LID #0401005 is located at 1123 Blaine Street. Substantial work was done at the site to include street lights, pavers, and sidewalk/curb/gutter improvements. Mr. Waite reported that he spoke with the owner, Mr. Carl Thomas, concerning an agreement for the delinquent LID account. Mr. Thomas was not fully aware of the amount due on the LID inasmuch as his previous partner had not followed through with the appropriate payments to the City of Caldwell. He is an innocent party to this matter. In discussion with the City Attorney, Mr. Waite noted that he proposed a payment plan to Mr. Thomas where the account could be brought current with a payment of $12, 500. The remaining principal balance of $5,516.29 would be billed annually with interest over the next three years or Mr. Thomas could pay off the balance early if so desired. The Mayor clarified that Mr. Thomas was unaware that payments were not being made to the City of Caldwell on the LID account. He noted that this is an instance where the City has offered to understand the situation since the circumstances were beyond the citizen’s control. MOVED by Hopper, SECONDED by Biggers to follow the guidelines as specified by the City Finance Director/Treasurer and approve the Payment Arrangement Agreement with Carl Thomas for LID NO. 04- 01-005. MOTION CARRIED (FINANCE AND HUMAN RESOURCE REPORTS) Councilman Biggers reported that the Finance Committee has reviewed current accounts payable in the amount of $747,676.88 for the period ending April 13, 2015 and net payroll in the amount of $290,165.99 for the pay period ended March 21, 2015. BOOK 56 PAGE 47 MOVED by Biggers, SECONDED by Hopper that accounts payable in the amount of $747,676.88 represented by check numbers 108396 through 108618 and payroll for the total amount of $290,165.99, represented by check numbers 28252 through 28274 and payroll direct deposits, be accepted, payment approved, and vouchers filed in the office of the City Clerk. MOTION CARRIED (COUNCIL COMMENTS) Councilman Biggers reported that an open house will be held on Thursday, April 23, at 10:00 a.m. at the Veterans Memorial Hall. Also, on Tuesday, April 21 st, the Friends of the Caldwell Train Depot and the Disabled American Veterans will be hosting the Day of Remembrance: The Holocaust event at the Caldwell High School Auditorium at 7:00 p.m. The guest speaker will be Dr. Howard Berger of The College of Idaho and recognition will also be given to all veterans in attendance. Councilman Feucht expressed his support of Jim Nelson being appointed to the Planning & Zoning Commission. He recapped the significance of historical events during the month of April related to the Civil War and the death of President Lincoln. Councilman Ozuna reported that the Library will be applying for a grant through the Ralph Smeed Foundation. The “Let’s Move” event which was held on Saturday, April 18th was successful. She expressed appreciation to Collette Sanders for organizing this event. Councilman Hopper reported that a Caldwell Housing Authority joint workshop with the City of Caldwell which will be held on April 29th concerning the North Caldwell Revitalization Project. (MAYOR’S COMMENTS) Upcoming Events: 1) The Mayor apologized that he will not be able to participate in the Day of Remembrance: The Holocaust event inasmuch as he will be out of town at the Labor Relation Systems Seminar. He will be attending this seminar with the newly elected Caldwell Fire Department union president. 2) April 25th at 9:00 a.m. - Caldwell Pride Day – Volunteers to meet at City Hall for assignments 3) April 25th at 10:00 a.m. – West Valley Medical Center Health Walk 4) April 29th at 3:45 p.m. – A “Visit with the Mayor” information session to be held at the Caldwell Police Department Community Room for all Caldwell High School American Government students 5) April 28th – City Council Budget Visioning Workshop 6) May 4th – Next City Council Regularly Scheduled Meeting The Mayor provided a recap of the new “Caldwell Saves First” program which was recently launched through a City of Caldwell pilot program during the month of April. The program has been very successful in teaching students and their parents about finances and the importance of saving for college at an early age. An initial savings program has been established through the IDeal Savings Plan for each first grad er who is enrolled in the program. Private donations have made funding possible for this pilot program. (ADJOURNMENT) MOVED by Hopper, SECONDED by Ozuna to adjourn at 7:55 p.m. MOTION CARRIED APPROVED AS written THIS 4th DAY OF May , 2015. Mayor Councilperson Councilperson Councilperson Councilperson Councilperson Councilperson ATTEST: City Clerk