HomeMy WebLinkAbout2015-01-05 City Council Minutes BOOK 56 PAGE 1
REGULAR MEETING
January 5,2015
7:00 P.M.
The Mayor welcomed those in attendance. He asked Pastor Gerald Crownover of the Caldwell Assembly of
God Church to lead the invocation. The audience was asked to stand for the Pledge of Allegiance to the Flag
lead by Braxton Waite of Troop No. 113.
The Roll of the City Council was called by the City Clerk with the following members present:Callsen,Pollard,
Biggers,Ozuna,and Hopper.
CONFLICT OF INTEREST DECLARATION
None.
SPECIAL PRESENTATIONS
A presentation was made by E1Jay Waite of the audited statements as prepared by Eide Bailly(CPAs and
Business Advisors)of the City of Caldwell Employee Benefit Plan Trust for the year ended September 30,
2014.
The Mayor expressed his appreciation for the presentation of the favorable audit report. He acknowledged
the hard work conducted by Monica Jones and E1Jay Waite concerning the Employee Benefit Trust Fund.
MOVED by Callsen,SECONDED by Hopper to accept the audit report as presented by Mr.Waite.
MOTION CARRIED
ADDITIONS OR DELETIONS TO THE AGENDA
MOVED by Hopper, SECONDED by Callsen to amend the agenda by adding Item 923 to the Consent
Calendar to read: "Approve Resolution No. 193-14(A) accepting the revised Annual Road and Street
Financial Report for the Fiscal Year ending September 30,2014."
Reason: This item was received by Idaho Transportation Department after the agenda was posted.
MOTION CARRIED
AUDIENCE PARTICIPATION
None.
CONSENT CALENDAR:
1. Approve acceptance of the minutes of the Regular City Council Meeting held December 15,2014;
the minutes from the Downtown Caldwell Organization Meetings held on September 30, 2014,
October 7,2014,October 14,2014,November 25, 2014,and December 2, 2014; and the minutes
from the Caldwell Housing Authority Meeting held on November 17,2014;
2. Approve Resolution No. 01-15 to authorize the execution of the Fairview Golf Course Concession
Area Lease Agreement with Beverley A.Pillsbury operating Bev's Pantry;
3. Approve Resolution No.02-15 to authorize the execution of the Independent Contractor Agreement
with Beverley A.Pillsbury,owner and operator of Bev's Pantry located at Fairview Golf Course;
4. Approve Resolution No.03-15 accepting the Award of Bid for the Farmway Regional Lift Station to
Granite Excavation,Inc.,in the amount of$1,599,999.99;
5. Approve Resolution No.04-15 accepting the Award of Bid for the Mallard Park Restroom Building
Project to A.S.C.Inc.in the amount of$119,700.00;
6. Approve Resolution No. 05-15accepting the Idaho Transportation Department Idaho Airport Aid
Program FY-2015 Grant Award in the amount of$6,176 for the Caldwell Industrial Airport;
7. Approve Resolution No.06-15 ratifying the Contract for Use of Facilities with the Caldwell School
District No. 132 for the Day of Remembrance - Holocaust Program organized by the Caldwell
Friends of the Depot/Caldwell Disabled American Veterans at the Caldwell High School Auditorium
on April 21,2015;
8. Approve Resolution No. 07-15 authorizing a waiver for building fees for pending construction on
City-owned property at the Caldwell Night Rodeo grounds;
9. Approve Resolution No. 08-15 accepting a revised Sewer Fee Resolution correcting the Usage Fee
Base Rate;
10. Approve Resolution No.09-15 authorizing the execution of an amendment to the Memorandum of
Understanding dated March 3,2014 regarding the Caldwell Veterans'Memorial Hall;
11. Approve Resolution No. 10-15 authorizing the execution of a Memorandum of Understanding with
the IRS Volunteer Income Tax Assistance Program coordinated by the Coalition for Economic
Improvement(VITA)for use of the Caldwell Train Depot from February 4 through April 15,2015;
12. Approve Resolution No. 11-15 declaring two vehicles from the Caldwell Police Department as
surplus property for disposition at a public auction;
13. Approve the re-appointment of Jeremy Feucht to the Planning&Zoning Commission for a term to
expire December 31,2017;
BOOK 56 PAGE 2
14. Approve the re-appointment of Phares Book to the Caldwell Housing Authority Board for a term to
expire December 31,2019;
15. Approve the re-appointment of Mark Pemble,Dave Wilson,and Marvin Dennis to the Friends of the
Depot Board for a term to expire December 31,2018;
16. Approve the appointment of Kate Fowler and Richard Erne to the Industrial Development
Corporation Board for a term to expire 2015;
17. Approve the re-appointment of Barry Everett, Jr. and Rob Herndon to the Caldwell Industrial
Airport Commission for a term to expire December 31,2018;
18. Approve the appointment of Ken Chapman and Steve Barnes to the Pathways and Bike Routes
Committee for a term to expire December 31,2015;
19. Approve the re-appointment of Eric Randall to the Audit Committee for a term to expire December
31,2018)-
20. Approve the appointment Randy Lyons to the Historical Preservation Commission for a term to
expire December 31,2017;
21. Approve the appointment of Leonard Lewis to the Caldwell Senior Citizen Center Commission for a
term to expire December 31,2016 and the re-appointment of Sharon Kolins and Bill Copeland for a
term to expire December 31,2016;
22. Approve the appointment of Emma Campbell, Jamie Waters, Mckenzie Mangun, Brandon Hill,
Delphia Lloyd,Adam Wellard,Ashley Doser,Brianna Loveless,Dani Gerlock,Gary King,Henry
Miller,Joseph Wraught,Juan Herrera,Laura Herrera,and Regina Salmanova as voting members on
the Mayor's Youth Advisory Council for a term to expire May 31,2015;
23. Approve Resolution No. 193-14(A)accepting the revised Annual Road and Street Financial Report
for the Fiscal Year ending September 30,2014. [Added]
MOVED by Pollard,SECONDED by Hopper to approve the Consent Calendar as amended.
Roll call vote: Those voting yes: Pollard,Biggers,Ozuna,Hopper,and Callsen. Those voting no: none.
Absent and/or not voting:none.
MOTION CARRIED
OLD BUSINESS
None.
NEW BUSINESS
(MAYOR'S PRESENTATION OF THE APPOINTED OFFICIALS FOR THE YEAR 2015)
The Mayor thanked all of the individuals appointed to various boards and commissions who have
volunteered to serve within the past year as well as the individuals who were newly appointed tonight under
action of the Consent Calendar. He also recognized each of the Appointed Officials for all of their
outstanding work ethics and accomplishments throughout the past year.
Council President Callsen concurred with Mayor Nancolas'statement.
The Mayor presented the firm of Hamilton, Michaelson & Hilty, LLP for appointment as the City
Attorney.
MOVED by Callsen, SECONDED by Hopper to approve the appointment of the firm of Hamilton,
Michaelson&Hilty,LLP as the City Attorney.
Roll call vote. Those voting yes: Callsen,Pollard,Biggers, Ozuna,and Hopper. Those voting no: none.
Absent and/or not voting:none.
MOTION CARRIED
The Mayor presented the name of Debbie Geyer for appointment as the City Clerk.
MOVED by Hopper, SECONDED by Callsen to approve the appointment of Debbie Geyer as the City
Clerk.
Roll call vote. Those voting yes: Hopper, Callsen,Pollard,Biggers, and Ozuna. Those voting no: none.
Absent and/or not voting:none.
MOTION CARRIED
The Mayor presented the names of Monica Jones and Mary Hawker for appointment as Deputies to the
City Clerk.
MOVED by Hopper, SECONDED by Callsen to approve the appointment of Monica Jones and Mary
Hawker as Deputies to the City Clerk.
Roll call vote. Those voting yes: Hopper,Callsen,Pollard,Biggers, and Ozuna. Those voting no: none.
Absent and/or not voting:none.
MOTION CARRIED
BOOK 56 PAGE 3
The Mayor presented the name of Robb MacDonald for appointment as the City Engineer.
MOVED by Pollard,SECONDED by Biggers to approve the appointment of Robb MacDonald as the City
Engineer.
Roll call vote. Those voting yes: Pollard,Biggers, Ozuna,Hopper,and Callsen. Those voting no: none.
Absent and/or not voting:none.
MOTION CARRIED
The Mayor noted that Steve Fultz was previously approved for the appointment as the Economic
Development Director on May 2014 effective June 2,2014 through December 31,2017.
The Mayor presented the name of E1Jay Waite for appointment as the Finance Director/Treasurer.
MOVED by Hopper, SECONDED by Callsen to approve the appointment of E1Jay Waite as the Finance
Director and Treasurer.
Roll call vote. Those voting yes: Hopper, Callsen,Pollard,Biggers, and Ozuna. Those voting no: none.
Absent and/or not voting:none.
MOTION CARRIED
The Mayor presented the name of Mark Wendelsdorf for appointment as the Fire Chief.
MOVED by Callsen,SECONDED by Pollard to approve the appointment of Mark Wendelsdorf as the City
of Caldwell Fire Chief.
Roll call vote. Those voting yes: Callsen,Pollard,Biggers, Ozuna,and Hopper. Those voting no: none.
Absent and/or not voting:none.
MOTION CARRIED
The Mayor presented the name of Monica Jones for appointment as the Human Resource Director.
MOVED by Pollard, SECONDED by Ozuna to approve the appointment of Monica Jones as the Human
Resource Director.
Roll call vote. Those voting yes: Pollard,Biggers, Ozuna,Hopper, and Callsen. Those voting no: none.
Absent and/or not voting:none.
MOTION CARRIED
The Mayor presented the name of Brian Billingsley for appointment as the Planning&Zoning Director.
MOVED by Hopper, SECONDED by Ozuna to approve the appointment of Brian Billingsley as the
Planning&Zoning Director.
Roll call vote. Those voting yes: Hopper, Callsen,Pollard,Biggers, and Ozuna. Those voting no: none.
Absent and/or not voting:none.
MOTION CARRIED
The Mayor presented the name of Chris Allgood for appointment as the Police Chief.
MOVED by Pollard, SECONDED by Ozuna to approve the appointment of Chris Allgood as the City of
Caldwell Police Chief.
Roll call vote. Those voting yes: Pollard,Biggers, Ozuna, Hopper,and Callsen. Those voting no: none.
Absent and/or not voting:none.
MOTION CARRIED
The Mayor presented the name of Brent Orton for appointment as the Public Works Director.
MOVED by Pollard, SECONDED by Biggers to approve the appointment of Brent Orton as the Public
Works Director.
Roll call vote. Those voting yes: Pollard,Biggers, Ozuna, Hopper, and Callsen. Those voting no: none.
Absent and/or not voting:none.
MOTION CARRIED
(APPOINTED OFFICIALS SUBSCRIBE TO THE OATH OF OFFICE)
The Mayor swore in the Appointed Officials as approved by City Council: Mark Hilty,Debbie Geyer,
Robb MacDonald,Steve Fultz,E1Jay Waite,Mark Wendelsdorf,Monica Jones,Brian Billingsley,Chris
Allgood,and Brent Orton.
BOOK 56 PAGE 4
(ELECTION OF CITY COUNCIL PRESIDENT AND VICE-PRESIDENT FOR THE YEAR
2015)
MOVED by Pollard, SECONDED by Hopper for Dennis Callsen to continue to serve as the Council
President for 2015 and Shannon Ozuna to continue to serve as the Council Vice-President for 2015.
Roll call vote. Those voting yes: Pollard,Biggers, Ozuna, Hopper, and Callsen. Those voting no: none.
Absent and/or not voting:none.
MOTION CARRIED
(CITY COUNCIL LIAISON ASSIGNMENTS FOR THE YEAR 2015)
M
Council Member Pollard • Caldwell Senior Citizen Center Board
Seat 91 0 Friends of the Caldwell Train Depot
• Dog Park Committee
Council Member Callsen • Finance Committee
Seat 92 • Audit Committee
• COMPASS Board(Alternate)
• Mayor's Youth Advisory Council
• Golf Board
Council Member Hopper • Caldwell Housing Authority
Seat 93 • Historic Preservation Commission
• Pathways&Bike Routes Committee
• Valley Regional Transit Board
Council Member Ozuna Library Board
Seat 94 Youth Master Plan Committee
Seat#5
VACANT
Council Member Biggers • Finance Committee
Seat 96 Audit Committee
• Airport Commission
• Caldwell Veterans Council
MOVED by Hopper, SECONDED by Callsen to confirm the assignments for City Council Members as
presented by Mayor Nancolas.
MOTION CARRIED
(FINANCE AND HUMAN RESOURCE REPORTS)
Councilman Callsen reported that the Finance Committee has reviewed current accounts payable in the amount
of$1,417,208.54 for the period ending December 29,2014 and net payroll in the amount of$302,877.20 for the
pay periods ending December 11,2014 and December 13,2014.
MOVED by Callsen, SECONDED by Hopper that accounts payable in the amount of $1,417,208.54
represented by check numbers 106207 through 106682 and payroll for the total amount of $302,877.20,
represented by check numbers 27761 through 27978 and payroll direct deposits, be accepted, payment
approved,and vouchers filed in the office of the City Clerk.
MOTION CARRIED
(COUNCIL COMMENTS)
Council Member Hopper reported that he attended the groundbreaking ceremony for the Caldwell Housing
Authority Sewer Project today.
Council Member Ozuna expressed her appreciation for each of the appointed officials.
Comments were made by each of the council members concerning the continued attendance of those viewing
the downtown"Winter Wonderland"light display.
(MAYOR'S COMMENTS)
Mayor Nancolas expressed his appreciation for the Council Members,City staff members,and citizens of the
community.
He noted the involvement of the Mayor's Youth Advisory Council Members volunteering to ring bells for the
Salvation Army during the Christmas season.
City staff members Lee Van de Bogart and Lenny Stroup retired from the City within the month of December.
The next City Council Meeting will be held on Tuesday,January 20, 2015,due the Martin Luther King Day
holiday on January 19tH
BOOK 56 PAGE 5
The State of the City Address will be held on Tuesday,February 3,2015 at 4:00 p.m. It will be held at Jewett
Auditorium on The College of Idaho campus.
The MYAC Fundraiser Dinner will be held on February 21, 2015 at the Caldwell Elk's Lodge. Tickets are
available at City Hall.
The Mayor invited those in attendance to stay for the reception to express appreciation to the appointed officials
and volunteer committee members in attendance.
(ADJOURNMENT)
MOVED by Hopper,SECONDED by Biggers to adjourn at 7:45 p.m.
MOTION CARRIED
APPROVED AS written THIS 20" DAY OF January ,2015.
Mayor
Councilperson Councilperson
Councilperson Councilperson
Councilperson Councilperson
ATTEST:
City Clerk