HomeMy WebLinkAbout2003-03-04 URA MinutesRegular Scheduled Meeting
CALDWELL URBAN RENEWAL AGENCY
March 4, 2003 - 12:00 noon
Caldwell City Hall Conference Room
The regular scheduled meeting of the Caldwell Urban Renewal Agency was held March 4, 2003
at 12:00 noon in the Conference Room @ City Hall with Chairman ElJay Waite presiding. The
roll was called: present were ElJay Waite, Mayor Garret Nancolas, Dennis Callsen, and Leona
Fouts. Matt Beebe was absent.
Motion to approve the agenda: Fouts/Callsen M/S/P
Motion to approve the February 4, 2003 meeting minutes: Fouts/Callsen M/S/P
YMCA Update: Mayor Nancolas announced that Todd McKay has been hired as the chairman
for the capital acquisition committee, and the annexation process has begun.
Chairman Waite met with City engineers regarding the LID extension and infrastructure
assistance on Dearborn from 41st St. east to Lake Ave., and 300’ south on 41st St. from
Dearborn. Preliminary numbers have been put together by the engineering department. The
proper procedure for participation from URA was outlined by Chairman Waite. The next step is
a meeting between city engineers and property owners. Upon commitment from property
owners, the engineering department will determine the city’s financial partnership and make
recommendation to URA for additional participation.
Anne Marie Reyes, I.D.A.H.O., presented a second draw request from the grant on the Arispe
housing project, along with a revised promissory note and construction loan agreement. Motion
to accept, approve and sign the revised promissory note and loan agreement for the Arispe
project: Fouts/Nancolas M/S/P Motion to approve the 2nd grant draw in the amount of
$2,122.00: Fouts/Callsen M/S/P
Rodeo grounds project is nearly complete. Photo shoot scheduled for 1:15pm to include URA
commissioners, Caldwell Chamber director, and various members of the Caldwell Night Rodeo
Board of Directors.
The proposed parking lot on the old police station property is moving forward. The building is
down and remaining construction funds will be used before URA is approached to participate.
Roofing bids for the Train Depot were presented by Steve Hassen and Debbie Geyer. Bids
came in lower than anticipated, prompting a request to amend the original $50,000 request,
specifically for roofing, for a new request of $45,234.75 to include fencing and sidewalk.
Motion to approve $30,234.75 for the roofing bid, contingency and design fee, with instruction
for staff and the engineering department to pursue additional information and/or bids on the
fencing and sidewalk: Nancolas/Fouts M/S/P
Bids for the Luby Park lighting project were presented by Brent Bunger. Brent will create a
spreadsheet detailing the installation costs for each of the bids and present it at the next meeting.
Page 2, URA, March 4, 2003
Chairman Waite handed out, for review, copies of the 2002 Audit Report prepared by Balukoff,
Lindstrom & Co., P.A., and the 2002 Annual Agency Report of the Caldwell East Urban
Renewal Agency. Motion to sign the Agreement to Perform the Annual Audit, presented by
Balukoff, Lindstrom & Co., P.A.: Fouts/Callsen M/S/P
Financial Report given by Dennis Callsen. Invoices presented for payment. Motion to approve
the following invoices for payment: 1) Invoice for $2,500.00 from Balukoff, Lindstrom & Co.,
2) Invoice for $2,122.00 from I.D.A.H.O for the 2nd draw from the grant for Norma Arispe:
Fouts/Callsen M/S/P
All account balances as of 1/31/2003 are as follows: Checking account at Farmer’s and
Merchant’s Bank holds a balance of $2,500. Local gov’t investment account balance is
$718,357.09 with interest paid of $1,542.44; Farmer’s & Merchants Money Market account
balance is $1,245,159.89 with interest paid of $822.80. Chairman Waite noted that the rates of
interest being paid on the MM account at Farmer’s and Merchant’s and the Gov’t Investment
Fund are 1.53% and 2.567% respectively. Motion to transfer $1,000,000.00 from the Farmer’s
& Merchant’s MM Account into the Government Investment Fund: Fouts/Callsen M/S/P
Steve Hassen provided an update on the progress of the land swap with Freehold Development.
Zoning changes from C4 to M1 need to be addressed. Additionally, URA needs to consider
having legal descriptions and deeds constructed prior to the land swap. Steve also recommended
a covenant requiring the completion of the full swap before development occurs. Motion to
authorize Steve Hassen to initiate zoning changes on behalf of URA, and act as our agent during
the process: Fouts/Callsen M/S/P
General Discussion: Mayor Nancolas provided clarification on our role in LIDs. He
emphasized that we are strictly a partner, and not an owner, of LID projects. Our participation in
both commercial and private LIDs is a percentage of the project, and the level of participation is
dependent upon the level of commitment from property owners and cannot be determined until
property owners are on board.
Motion to adjourn: Callsen/Fouts M/S/P
Meeting adjourned at 1:10pm.
Respectfully submitted,
Leona Fouts
Secretary