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HomeMy WebLinkAbout2014-09-02 Council Agenda BOOK 55 PAGE 136 SPECIAL MEETING WORKSHOP September 2,2014 6:00 p.m. (CONTINUED CITY COUNCIL WORKSHOP FOR THE PURPOSE OF DISCUSSING THE CANYON COUNTY ANIMAL SHELTER CONTRACT) Julie Warwick provided comments regarding the proposed contract: 1) The Animal Shelter should be mandated to take cats; 2)The shelter should be mandated to take vicious animals from general citizens; 3) The current record keeping method by the Canyon County Animal Shelter staff is not accurate. April Long reported that she has volunteered at the Shelter for several years and expressed her concerns regarding the lack of record keeping abilities by the administrative staff at the shelter. She also commented on the need for accepting cats on a consistent basis. Gina Bosco reported that she has volunteered at the Shelter for approximately three years. She emphasized the importance of accepting cats at the shelter. Brenda Cameron,Chairman of the Board for the Canyon County Animal Shelter,clarified that a report has been provided to the local supporting agencies concerning items that have been addressed by the Board. Policies have recently been developed concerning the operation of the Animal Shelter since there were no such policies in force when the new administration was instigated. The current veterinarian,Dr.Groves,has dealt extensively with communicable diseases in his past veterinarian experience. His supervision of veterinarian services at the shelter has been very effective. In response to questions from Councilman Pollard, Ms. Cameron reported that several agencies have re- established partnerships with the Canyon County Animal Shelter including the Idaho Humane Society Council and the Meridian Humane Society. The ASPCA had also discontinued support of the Shelter due to its lack of organization and unsanitary conditions;but has now agreed to partner with the shelter since various changes have been made. In response to questions from Councilman Callsen, Ms. Cameron noted that the Canyon County Animal Shelter will continue to take in cats as space allows. Lt. Wright reported that the contract addresses involvement of the Caldwell Police Department Animal Control Department with transporting vicious animals. Ms.Cameron reported that Dr.Groves works in a full-time capacity throughout the week(Monday-Thursday) and two other veterinarians cover on Friday and Saturday. Ms.Cameron reported that the recent town hall meeting hosted by the Canyon County Animal Shelter was well attended. The lack of communication with the public and ongoing changes were addressed at the town hall meeting. Transparency efforts have now been addressed on the shelter's website with the public now having the ability to access financial reports and meeting minutes. Councilman Hopper asked about the record keeping comments. Ms.Cameron reported that an audit will be conducted with Eide Bailly&Company. Staff is currently training on the Pet Work program. Councilman Biggers asked how many cats can be sheltered. It was noted that 90 cats can be accepted. The shelter does not charge for strays but does charge for owner surrender animals. The owner surrender fee is currently$65 per animal(feline and canine). This charge includes administrative and nurturing fees. Chief Allgood reported that this is the only animal shelter within the county. Caldwell Police Department and the Animal Shelter Board have worked diligently to resolve the issues. Tammy Carmain asked that the acceptance of cats be addressed and mandated within the contract. Rena McKean questioned the need for the 72-hour clause within the contract when the Idaho Statute addresses a five-day period before an animal is euthanized. She also questioned the proposal of the animal shelter receiving a rebate of$10 for licenses issued and only $2 being given to local veterinarians for this same service. The Mayor closed the workshop explaining that Council Members will review all comments received. No decisions were made or action taken. The finalized contract will be a City Council agenda item within the near future. The workshop adjourned at 6:50 p.m. REGULAR MEETING September 2,2014 7:00 P.M. The Mayor reported that a public workshop was held at 6:00 p.m. regarding the proposed Canyon County Animal Shelter Contract. No decisions were made or action taken. BOOK 55 PAGE 137 He asked those in attendance to stand for the invocation lead by Elder Bob Christensen of the LDS Church and remain standing for the Pledge of Allegiance to the Flag. The Roll of the City Council was called by the City Clerk with the following members present:Blacker,Ozuna Hopper,Callsen,Pollard,and Biggers. CONFLICT OF INTEREST DECLARATION None. SPECIAL PRESENTATIONS A. Citizen Life Saving Award Presentation: The Mayor read a letter of commendation from Councilman Pollard concerning a recent incident at the Caldwell Senior Center where Senior Center Director Donna Queen administered the Heimlich technique on a senior member. The Mayor presented Ms.Queen with a certificate of appreciation and gift card. Ms.Queen expressed her gratitude to the Mayor and Council Members for the recognition. B. Joy Husmann from the Department of Health&Welfare(Region 3): The Mayor introduced Joy Husmann of the Idaho Department of Health& Welfare who provided information about a proposed Region 3 Community Recovery Center for those citizens dealing with substance abuse and mental health issues. A community recovery center would assist in filling a local community need with the use of mentors and recovery coaches. The Idaho Association of Counties is looking to support the centers on a long-term basis with the use of the "Millennium Fund." She requested an in-kind donation from the City of Caldwell by donating the use of a public building to conduct the Recovery Center for a period of one year starting within the next six months. The building should be approximately 2,500 sq.foot in size. The Mayor reported that a proclamation will be read at the Indian Creek Festival for National Mental Awareness Month. Also, a suicide prevention proclamation will be read on September 91h at the Caldwell Farmer's Market. The Mayor introduced Ross Mason,Director of Health&Welfare for Southwest Idaho. Appreciation was expressed to Ms.Husmann for her presentation. ADDITIONS OR DELETIONS TO THE AGENDA MOVED by Hopper, SECONDED by Blacker to amend the agenda by correcting Item 43 to read"Cemetery Department"rather than Parks Department. MOTION CARRIED AUDIENCE PARTICIPATION None. CONSENT CALENDAR: 1. Approve acceptance of the minutes of the Senior Center Board Meeting held on August 11,2014; the Youth Master Plan Committee Meeting held on July 22,2014;the Caldwell Planning&Zoning Commission meeting held on August 12, 2014; and the Caldwell Pathways and Bike Routes Committee Meeting held on May 20,2014; 2. Approve Resolution No. 134-14 authorizing the Mayor to execute the ERISA Coverage Worksheet, Cigna Client Application, Agreement for Life Assistance Program Services, and Long Term Disability Insurance Plan and Rate Confirmation with Cigna; 3. Approve Resolution No. 135-14 accepting the Award of Bid to Smith's Lawnmower Sales, Caldwell, for a 24 HP Diesel Walker Mower in the amount of$15,813 for use by the Cemetery Department;[Corrected] 4. Approve Resolution No. 136-14 declaring the 1998 B3000 Mazda Pickup from the Parks Department as surplus property; 5. Approve Resolution No. 137-14 authorizing the execution of the Collective Labor Agreement with Caldwell Firefighters IAFF Local 1821 effective October 1,2014 through September 30,2016; 6. Approve Resolution No. 138-14 authorizing the execution of the Municipal Services Agreement with TC Property Management,Limited for the Canyon Springs R.V.Resort and adjacent land; 7. Approve request from the City Clerk for a transfer of the Alcoholic Beverage License for The Bird Stop,LLC from 718 Arthur to 702 Main Street. MOVED by Pollard,SECONDED by Hopper to approve the Consent Calendar as amended. Roll call vote:Those voting yes:Pollard,Biggers,Blacker,Ozuna,Hopper,and Callsen. Those voting no: none. Absent and/or not voting:none. MOTION CARRIED OLD BUSINESS None. BOOK 55 PAGE 138 NEW BUSINESS (CONSIDER AMENDMENTS TO THE APPROPRIATION ORDINANCE NO.2944 [BILL NO. 23]FOR FISCAL YEAR 2013-14 AND SET THE PUBLIC HEARING DATE FOR SEPTEMBER 15,2014) E1Jay Waite, 411 Blaine Street,presented the amendments to the FY-2013-14 budget and recommended that a public hearing be held at the next Regularly Scheduled City Council Meeting on September 15,2014 at 7:00 p.m. FY 2012 FY 2013 FY 2014 FY 2014 Actual Actual Budgeted Proposed Tentative FUND Expenditures Expenditures Expenditures Increase Expenditures General Fund $ 15,721,177 $ 16,033,201 $ 17,736,238 $ - $ 17,736,238 Caldwell Events Center Fund 183,699 198,899 199,567 - 199,567 Library Fund 684,247 684,469 853,201 325,000 1,178,201 Street Fund 6,73 8,743 7,082,421 6,154,427 - 6,154,427 Airport Fund 1,211,559 651,894 775,330 - 775,330 Recreation Fund 544,702 457,842 821,887 - 821,887 Liability Ins Fund 305,221 316,126 318,152 - 318,152 Cemetery Fund L 204,802 200,797 256,692 - 256,692 Cemetery Capital Imp Fund - 14,299 20,000 - 20,000 Cemetery Perp Care Fund - - - - - DAV-Veteran's Building - - - 15,000 15,000 CDBG Fund 444,830 55,170 - 50,000 50,000 H.U.D.Fund (Remaining) 2,247 2,220 2,200 - 2,200 Local Improvement Dist 109,966 386,588 55,316 - 55,316 General Obligation Bonds 463,206 459,498 462,250 - 462,250 Debt Service Funds - - - - - Capital Improvement Fund 361,313 422,263 476,300 - 476,300 Park Impact Fee Fund 609,875 201,712 212,000 - 212,000 Police Impact Fee Fund 13 - 32,300 - 32,300 Fire Impact Fee Fund 6 - 50,000 - 50,000 Golf Fund 686,291 741,063 675,076 - 675,076 Water Fund 3,689,715 4,026,988 4,527,978 - 4,527,978 Sewer Fund 5,953,581 6,505,625 7,930,990 - 7,930,990 Sanitation Fund 3,004,023 2,894,531 3,165,301 - 3,165,301 Street Lighting Fund 405,806 425,469 481,278 - 481,278 Irrigation Fund 923,851 1,093,070 1,174,026 - 1,174,026 Employee Health CarePlan Trust 2,514,871 2,574,526 2,823,991 - 2,823,991 Employee Health Ins Fund 87,058 2,044 153,000 - 153,000 Employee Dental Ins Fund 170,000 - - - - Employee Flex Fund 115,939 110,484 2,000 112,000 114,000 Agency Fund (39,756) 138,197 21,050 20,000 41,050 C.A.T.C.H. 169,966 (74) - - - TOTAL Expenditures $ 45,266,950 $ 45,679,321 $49,380,549 $522,000 $49,902,549 MOVED by Hopper, SECONDED by Biggers to accept the amended budget as presented by Mr.Waite and set the public hearing date to consider stated amendments on September 15,2014 at 7:00 p.m.during the Regularly Scheduled City Council Meeting. BOOK 55 PAGE 139 MOTION CARRIED (CONSIDER REQUEST [URA RESOLUTION 2014-3) BY THE URBAN RENEWAL AGENCY FOR ADOPTION OF THE 2014 AMENDMENTS TO THE URBAN RENEWAL PLAN AND SUBMISSION OF THE 2014 AMENDMENTS TO THE CALDWELL PLANNING & ZONING COMMISSION FOR REVIEW UNDER THE CALDWELL COMPREHENSIVE PLAN) Mark Hilty, 1303 12th Avenue Road,Nampa,presented the staff report. He reported that the Resolution was passed today at noon by the Urban Renewal Board. The proposed amendments would be forwarded to the Planning&Zoning Commission for their analysis. A formal notice of a public hearing and ordinance will be brought before City Council after the document is reviewed by the Planning&Zoning Commission. Urban Renewal staff will begin conversations with the taxing districts concerning what can be done for them in light of the amendment. In response to questions from Councilman Hopper, Mr. Hilty clarified that in accordance with Idaho Statutes, the amendments need to be reviewed by the Planning & Zoning Commission but it does not require a public hearing before that body. There will be a public hearing before City Council regarding the ordinance. Councilman Hopper suggested that the amendments be presented to the taxing districts prior to the Planning&Zoning review. He recommended that a schedule be drafted by Mr.Waite concerning meetings with the taxing entities. Mr. Hilty estimated that sometime in October a response would be provided by the Planning &Zoning Commission and sometime in November a hearing would be held before City Council. MOVED by Pollard,SECONDED by Blacker to accept the proposed recommended amendments from the Urban Renewal Agency and submit them to the Planning&Zoning Commission for review. MOTION CARRIED (FINANCE AND HUMAN RESOURCE REPORTS) Councilman Callsen reported that the Finance Committee has reviewed current accounts payable in the amount of$1,243,129.46 for the period ending August 21,2014 and net payroll in the amount of$294,070.48 for the pay period ending August 23,2014. MOVED by Callsen, SECONDED by Blacker that accounts payable in the amount of $1,243,129.46 represented by check numbers 103965 through 104147 and the total payroll in the amount of$294,070.48 represented by check numbers 27464 through 27501 and payroll direct deposits be accepted,payment approved, and vouchers filed in the office of the City Clerk. MOTION CARRIED (COUNCIL COMMENTS) Council Member Pollard reported that the Caldwell Senior Center would like to obtain a heart defibulator for their facility. A member of the Senior Center will be donating funds for a large portion of this purchase. Council Member Callsen gave a report on his current heart surgery. He expressed appreciation for the many thoughts and prayers concerning this procedure and his recovery. Council Member Hopper stated that he is looking forward to a very busy September with all the community activities. Council Member Ozuna reported on the remodeling project at the library being funded through endowment funds. An open house is being planned in October for the facility. Council Member Blacker reported on the recent meeting held with Caldwell Housing Authority Board Members and the Canyon County Sheriff concerning the SILD program. (MAYOR'S COMMENTS) Recently the P-16 discussion group meeting was held at the Caldwell Police Department Community Room. Appreciation was expressed to Debbie Geyer for chairing the Youth Master Plan Committee and participating with the P-16 discussion group. The 2nd Annual Youth Forum is taking place at The College of Idaho on September 12th. He invited the Council Members to attend if they are available. The Mayor reported that he attended The College of Idaho scrimmage game. The crowd was tremendous and football fever is alive and well in the City of Caldwell! The Mayor recently met with Mike Jones from Van Buren School and reported that the school administration very excited about the potential walking path behind the school. He noted that$15,000 has been raised by the school for this project. The Mayor reported that he met with the coaching staff from The College of Idaho on Friday. They were very appreciative of the partnership with the City of Caldwell. BOOK 55 PAGE 140 pcoming events. September 3,2014: Mayor's Youth Advisory Council Meeting September 3,2014: Special City Council Meeting with Roger Brooks at the Caldwell Airport September 4,2014: Town Hall Meeting with Roger Brooks at The College of Idaho September 12,2014: 2nd Annual Youth Forum at The College of Idaho September 13,2014: Indian Creek Festival at the Regional Softball Tournament at the QUAD September 15,2014: City Council Meeting. The Mayor will be out of town at the ICRMP Board Meeting. Chairman Blacker will be conducting the meeting. September 17,2104: Mayor's Youth Advisory Council with the SWAT Team providing a presentation that evening. The Mayor read a note from Michelle Davis expressing her appreciation for the recommendation from Councilman Hopper to include a usage graph on each water bill. She noted that many positive remarks from the public have been received concerning this addition to the water billings. The Mayor asked for comments about the FINAL draft prayer policy which will be included on an upcoming City Council agenda. No amendments to the document were provided. (EXECUTIVE SESSION PURSUANT TO IDAHO CODE,SECTION 67-2345,SUBSECTION(C)FOR THE PURPOSE OF DISCUSSING ACQUISITION OR INTEREST IN REAL PROPERTY NOT OWNED BY A PUBLIC AGENCY AND SUBSECTION (F) FOR THE PURPOSE OF DISCUSSING PENDING LITIGATION OR WHERE THERE IS A GENERAL PUBLIC AWARENESS OF PROBABLE LITIGATION) MOVED by Hopper,SECONDED by Callsen pursuant to Idaho Code,Section 67-2345,Subsection(c)for the purpose of discussing acquisition or interest in real property not owned by a public agency and Subsection(f) for the purpose of discussing pending litigation or where there is a general public awareness of probable litigation at 8:02 p.m. Roll call vote: Those voting yes: Hopper, Callsen, Pollard, Biggers, Blacker, and Ozuna. Those voting no: none. Absent and/or not voting:none. MOTION CARRIED MOVED by Hopper,SECONDED by Blacker to reconvene into the Regular Session. MOTION CARRIED (ADJOURNMENT) MOVED by Hopper,SECONDED by Blacker to adjourn at 8:1 1p.m. MOTION CARRIED APPROVED AS written THIS 15th DAY OF September ----2-2014. Mayor Councilperson Councilperson Councilperson Councilperson Councilperson Councilperson ATTEST: City Clerk