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HomeMy WebLinkAbout2014-05-05city council minutesBOOK 55 PAGE 75 SPECIAL MEETING May 5, 2014 6:00 p.m. (CITY COUNCIL WORKSHOP FOR THE PURPOSE OF RECEIVING AN UPDATED REPORT FROM THE VETERANS MEMORIAL HALL COUNCIL CONCERNING THE BUILDING LOCATED AT 1101 E. CLEVELAND BOULEVARD) The Mayor acknowledged Retired Colonel Terry Harrell who serves as chair of the Veterans Memorial Hall Council (VMHC). Mr. Harrell introduced members who serve with him on the council. Mr. Harrell provided an update concerning what has been accomplished to date and the future projects /goals associated with the renovation of the Veterans Memorial Hall facility. Approximately $5,400 in contributions has been received by the community. Mr. Harrell introduced Rick and Nancy Daniels who have volunteered their services to write grants to assist with the project. Thus far six grant requests have been submitted to various foundations with two denials received. He noted that John Price, Architect of Price, Sanders, Cooper, Rhees in Boise is serving as the project architect. Terrence Biggers, VMHC Finance Committee Chair, reported on the budget and accounting issues connected with the project. He noted that the committee is establishing procedures concerning financial matters. John Muirhead, VMHC Construction Committee Chair, reported that the est imated cost for restoration is $577,000. He noted that the architect is currently working on the estimate for an elevator within the building, which would satisfy requirements for ADA accessibility. Construction time is estimated at 71 days after the demolition work is completed. Noah Siple, VMHC Marketing Committee Chair, provided information concerning about the proposed Strategic Marketing Plan. They will be launching a website publicity campaign in conjunction with the construction notice to proceed with the facility. Mike Smith, VMHC Programs Committee Chair, reported on discussions which have been held with various service organizations throughout the Treasure Valley. It is a goal of the VMH Council to have an organized schedule of the veteran service representatives to include the Boise Rescue Mission, Department of Labor, Children and Family Service, Crisis Assistance, Veterans Administration, etc., to be housed on a rotating basis within the facility. This would be assist local veterans and their families in gaining aid and information on the variety of programs for their wellbeing. Mr. Harrell presented recommendations from the VMHC to City Council: 1) Continued availability and assistance of City Departments and Services; 2) Assistance from the City in moving all Veteran Memorials to the site; 3) Waiver of all permit fees; 4) One hundred (100) year lease with four twenty year reviews and automatic renewals after the first twenty years; 5) Expansion of parking on 11th Avenue; 6) Parks and Recreation Department continued assistance in maintaining the grounds and outside of building; 7) Assistance in leveling of outside grounds area; and 8) City continue to pay utility cost for the facility until the veteran organizations occupy the building. He noted that the estimated cost to move the memorials to the site would be $15,000. He expressed appreciation to the City leaders for their support and assistance. A Caldwell Veteran’s Memorial Hall Plan manual was distributed to each of the Council Members by Mr. Harrell. The workshop adjourned at 6:53 p.m. The workshop was conducted for informational purposes only and no decisions were made. REGULAR MEETING May 5, 2014 7:00 P.M. The Mayor reported that a workshop was held at 6:00 p.m. for the purpose of receiving up-to-date reports from the Veterans Memorial Hall Council members regarding the restoration and rehabilitation of the Old Carnegie Library building located at 1101 E. Cleveland Boulevard. No decisions were made. The Mayor asked those in attendance to stand for the Pledge of Allegiance to the Flag. The Roll of the City Council was called by the City Clerk with the following members present: Blacker, Ozuna Hopper, Callsen, Pollard, and Biggers. CONFLICT OF INTEREST DECLARATION None. SPECIAL PRESENTATIONS A. Employee of the Month Recognition The Mayor acknowledged Detective Shain Schlechte of the Caldwell Police Department as the Employee of the Month for April 2014. Two letters of recommendation were read from Caldwell Police Department supervisors concerning Detective Schlechte and his outstanding efforts in stopping crime within the City of Caldwell. BOOK 55 PAGE 76 B. Update report from Treasure Valley Community College by President Young and Kathleen Robinson Kathleen Robinson Director of Treasure Valley Community College provided information concerning enrollment and programs at the Caldwell Campus. Two new billboards will be placed within the Caldwell City Limits making the public aware of programs at TVCC. A new sign at the campus site at the Caldwell Campus entrance is very attractive and will be used as an avenue to raise awareness of campus activities. Councilman Biggers expressed appreciation to Ms. Robinson for her community service involvement. Dana Young President of Treasure Valley Community College reported that approximately 80 percent of the students at Treasure Valley Community College qualify for Pell Grant benefits. She noted that this year they have served 1,154 students at the Caldwell Campus with approximately 500 courses available to the students. The goal is to increase the number of courses available by using smart class - rooms via internet streaming from the Ontario Campus to the Caldwell Campus. More on-line courses will also be added. The majority of the classes are face-to-face. She noted that a new aviation course in partnership with the Caldwell Airport was introduced in the winter quarter of this year with 58 students enrolled. In response to questions from Mayor Nancolas, President Young reported that the nursing program through TVCC is now nationally accredited. Approximately 200 students enroll each year in fundamental health classes in preparation for acceptance within the nursing program. Each spring only 32 students are accepted into the nursing program since it has limited enrollment. TVCC is regionally recognized as having the highest quality nursing program. In response to questions from Councilman Pollard, President Young reported that the enrollment has decreased this past year due to economic improvements within the area. She stated that typically when the economy is slow, college enrollment increases; however, when the economy improves, college enrollment generally decreases due to more availability of jobs. C. Cheryl Adams of Caldwell High School American Government Class: The Mayor acknowledged Ms. Adams and congratulated her as the recipient of the James Madison Fellowship Award. Each of the students in the audience stood and introduced themselves. D. Proclamation – Municipal Clerks Week The Mayor read the proclamation and presented it to Debbie Geyer, City Clerk, for display at Caldwell City Hall. Proclamation Municipal City Clerks Week May 4 - 10, 2014 Whereas, The Office of the Municipal City Clerk, a time honored and vital part of local government exists throughout the world, and Whereas, The Office of the Municipal City Clerk is the oldest among public servants, and Whereas, The Office of the Municipal City Clerk provides the professional link between the citizens, the local governing bodies and agencies of government at other levels, and Whereas, Municipal City Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all, and Whereas, The Municipal City Clerk serves as the information center on functions of local government and community, and Whereas, Municipal City Clerks continually strive to improve the administration of the affairs of their office through participation in education programs, seminars, workshops and traini ng meetings of their state and international professional organizations, Now, Therefore, I, Garret L. Nancolas, Mayor of Caldwell, Idaho, do recognize the week of May 4 through May 10, 2014, as Municipal City Clerks Week, and further extend appreciation to our City Clerk, Debbie Geyer, and her Deputy Clerks Monica Jones, Mary-Kaye Stewart, and Mary Hawker for the vital services they perform and their exemplary dedication to the City of Caldwell, which they represent. Dated this 5th day of May, 2014. E. Proposed Quiet Zone in Downtown Caldwell: Brent Orton, 621 Cleveland Boulevard, provided information about a study which will be conducted concerning railroad crossing safety issues within the downtown. The results of the study will assist in approaching the Federal Railroad Administration and the Union Pacific Railroad concerning a potential quiet zone. Necessary documents will be provided to Council for ratification at the next City Council meeting. In response to questions from Councilman Pollard, Mr. Or ton reported that Rob and Nancy Roberts from R & M Steel have personally expressed concern to him in the past regarding the need for a quiet zone. Councilman Pollard reported that he would get word to them that this matter is being addressed. BOOK 55 PAGE 77 ADDITIONS OR DELETIONS TO THE AGENDA MOVED by Hopper, SECONDED by Blacker to amend the agenda by adding Subsection (f) to the Executive Session for the purpose of discussing pending litigation or where there is a general public awareness of probable litigation. MOTION CARRIED AUDIENCE PARTICIPATION Connie Owen (owner of Connie’s Ceramic) residing at 1908 Walnut Street, reported that she has located a warehouse where her molds may be stored. The warehouse offer was extended to Ms. Owen by a friend yesterday. She requested that a time extension be provided of three to four weeks thus allowing her to remove desired items from the structure before demolition proceeds. Mayor Nancolas asked staff concerning the proposed time frame associated with demolition of the building. Brent Orton, City Engineer at 621 Cleveland Blvd, reported that since Ms. Owen did not pull a demolition permit by 5:00 p.m. today in accordance with the previously approved ordinance concerning this matter, the City would proceed with the solicitation of demolition bids for the subject site. The period of time allowing for the solicitation of bids and asbestos testing will be approximately three to four weeks. Mayor Nancolas responded to Ms. Owens that she would be allowed the extension of time while staff works through the demolition process. He recommended that Ms. Owen move forward with her request. CONSENT CALENDAR: Mayor Nancolas gave a brief explanation of Item #2 under the Consent Calendar and recognized members of the Downtown Caldwell Organization who were present. He announced that the committee will meet on a weekly basis to bring forward plans and recommendations to City Council for redevelopment of the downtown area. This is the same model which was used by the Steering Committee for completion of the Indian Creek Redevelopment Project in 2001-2007. 1. Approve acceptance of the minutes of the Regularly Scheduled City Council Meeting held on April 21, 2014; the Special City Council Meeting held on April 24, 2014; the Youth M aster Plan Committee Meeting held on March 18, 2014; the Caldwell Golf Board Meeting held on November 13, 2013; the Employee Benefit Plan Trustee Meeting held on April 23, 2014; the Caldwell Pathways and Bike Routes Committee Meeting held on January 21, 2014; the Caldwell Housing Authority Meeting held on March 17, 2014; and the Caldwell Planning & Zoning Commission Meeting held on April 8, 2014; 2. Approve Resolution No. 66-14 authorizing the formulation of the Downtown Caldwell Organization (DCO) and the one year appointment of committee members: Bob Carpenter, Dick Anderson, Theresa Hardin, Scott Syme, Chris Batt, Stephanie Rohrdanz, John McGee, and Keri Sigman; 3. Approve Resolution No. 67-14 authorizing the execution of a Deferral Agreement for public improvement construction with A Campos Market located at 2502 East Linden Street; 4. Approve Resolution No. 68-14 accepting a Warranty Deed from A Campos Market for frontage right - of-way along Linden Street; 5. Approve Resolution No. 69-14 accepting the Award of Bid for paving the BMX parking lot to Nampa Paving & Asphalt Company in the amount of $35,280; 6. Approve Resolution No. 70-14 ratifying the execution of a Farm Lease with Todd Molko for approximately 31.75 farmable acreage owned by the City of Caldwell. MOVED by Pollard, SECONDED by Hopper to approve the Consent Calendar as printed. Roll call vote: Those voting yes: Pollard, Biggers, Blacker, Ozuna, Hopper, and Callsen. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED OLD BUSINESS (CONSIDER THE SUMMARY FOR PUBLICATION OF ORDINANCE NO. 2964) The Mayor reported that Ordinance No. 2964 was adopted at the last City Council Meeting held on April 21, 2014. Councilman Hopper clarified that the Ordinance is associated with the Local Improvement District No. 13- 1 for improvements within the City of Caldwell of sidewalks, curb, and gutter. MOVED by Hopper, SECONDED by Callsen to approve the Summary for Publication of Ordinance No. 2964. MOTION CARRIED NEW BUSINESS (CONSIDER BILL NO. 27 [ORDINANCE NO. 2947] FOR ZON-93-13 (LA BELLA VIDA) WITH A REQUEST TO WAIVE THE RULES, PASS ON THE FIRST READING, AND APPROVE THE SUMMARY FOR PUBLICATION) BOOK 55 PAGE 78 The Mayor read the ordinance by title only: AN ORDINANCE DETERMINING THAT CERTAIN LAND LAYS WITHIN THE CITY LIMITS OF THE CITY OF CALDWELL, COUNTY OF CANYON, STATE OF IDAHO, AND THAT SAID LANDS SHOULD BE REZONED TO THE R-S-1 (SEMI-RURAL RESIDENTIAL-1) ZONE; DETERMINING THAT SAID CHANGE IN ZONING IS IN THE BEST INTEREST OF THE CITY OF CALDWELL, CANYON COUNTY, IDAHO; DIRECTING THE CITY ENGINEER AND PLANNING AND ZONING DIRECTOR TO AMEND SAID PROPERTY ON THE OFFICIAL MAPS OF THE CITY OF CALDWELL, IDAHO; AND REPEALING ALL ORDINANCES, RESOLUTIONS, ORDERS OR PARTS THEREOF IN CONFLICT HEREWITH. MOVED by Pollard, SECONDED by Ozuna to waive the three reading process and consider Bill No. 27 (Ordinance No. 2947) on its first reading by title only. Roll call vote: Those voting yes: Pollard, Biggers, Blacker, Ozuna, Hopper and Callsen. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED MOVED by Pollard, SECONDED by Callsen to sponsor Bill No. 27 (Ordinance No. 2947), move for its passage, and approve the summary for publication. Roll call vote: Those voting yes: Pollard, Biggers, Blacker, Ozuna, Hopper, and Callsen. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED (PUBLIC HEARING [LEGISLATIVE]: CASE NO. OA-01-14, A REQUEST BY THE CALDWELL PLANNING & ZONING DEPARTMENT TO AMEND THE CURRENT CALDWELL ZONING MAP AND OFFICIAL COMPREHENSIVE PLAN MAP) Jarom Wagoner, 621 Cleveland Blvd, presented the staff repor t and recommended approval of the request. MOVED by Callsen, SECONDED by Hopper to adopt the current Caldwell Zoning Map and the Official Comprehensive Plan Map as presented by Mr. Wagoner. MOTION CARRIED MOVED by Hopper, SECONDED by Callsen to close the public hearing. MOTION CARRIED (DISCUSSION CONCERNING A PUBLIC HEARING AND POTENTIAL ORDINANCE TO ESTABLISH THE CITY COUNCIL MEMBERS AS THE CALDWELL EAST URBAN RENEWAL AGENCY BOARD) The Mayor stated that he had the opportunity to meet with some of the individuals who had recently presented concerns at City Council Meetings and requested that the Urban Renewal Agency Board be dissolved and City Council serve as the Urban Renewal Agency Board. He summarized the meeting held on April 24th with Joe Lombardo, Glenn Koch, Gina Lujack, Duston Rose, and Paul Alldredge regarding the request. He noted that the meeting was extremely courteous, professional and productive. This agenda item reflects the outcome in bringing this matter forward for Council’s consideration. The City Attorney has recommended that a public hearing be scheduled in establishing the proposed ordinance. He clarified that if Council approves the request to assume the responsibilities of the Urban Renewal Agency, it must be done by ordinance. MOVED by Pollard, SECONDED by Blacker to set the public hearing for the next Regularly Scheduled City Council Meeting to be held at May 19, 2014 at 7:00 p.m. and direct City staff to draft an ordinance establishing the City Council as members of the Caldwell East Urban Renewal Agency Board. MOTION CARRIED (FINANCE AND HUMAN RESOURCE REPORTS) Councilman Callsen reported that the Finance Committee has reviewed current accounts payable in the amount of $1,140,361.76 for the period ending April 30, 2014 and net payroll in the amount of $339,188.44 for the pay period ending April 25, 2014. MOVED by Callsen, SECONDED by Blacker that accounts payable in the amount of $1,140,361.76 represented by check numbers 101352 through 101696 and the total payroll in the amount of $339,188.44 represented by check numbers 26952 through 27074 and payroll direct deposits be accepted, payment approved, and vouchers filed in the office of the City Clerk. MOTION CARRIED (COUNCIL COMMENTS) Councilman Pollard reported that he recently rode with officers of the Caldwell Police Department during hours of duty and was impressed with their professionalism and the kindness with which they interacted with the public. He reported that the officers expressed to him areas of concern that they felt Council should address. Councilman Pollard reported on the crowded conditions of the Canyon County jail. BOOK 55 PAGE 79 Council Member Ozuna reported that staff from the Caldwell Library will be providing a presentation to Council regarding upgrades to the children’s section scheduled to be complete by early fall. Funding for the upgrades is through the library’s endowment fund. Councilman Blacker expressed appreciation to those who provided kindness and support during the recent death of his 94 year old mother. He provided a n update report on CEDC happenings. Councilman Biggers expressed appreciation to members of the Veterans Memorial Hall Commission for the dedication to the project and the excellent presentation tonight to Council. (MAYOR’S COMMENTS) Mayor expressed condolences to the Blacker family and Balt Garza family for their recent losses of family members. He reported that there has been great community support for the Veterans Memorial Garden project. He recognized the partnership of the Caldwell Realtor’s Board and the Chamber of Commerce for the exceptional ribbon cutting ceremony held on April 24th. He noted that he recently chaired the Statewide Communications Commission meeting held in Idaho Falls. Honor was given to Eddy Goldsmith who has been the director since 2006. Mr. Goldsmith was awarded the Distinguished Service Award by military members represented on the committee. The commission has made dramatic improvements with the 911-dispatch system within the State of Idaho since its commencement. Upcoming Community Events:  City Council Budget Workshop – May 6, 2014 at 6:00 p.m.  Senior Award Ceremony at Caldwell High School on May 6 and Senior Award Ceremony at Vallivue High School on May 12. The Mayor’s Youth Advisory Council Scholarships will be awarded at each of the ceremonies.  Mayor’s Youth Advisory Council – May 7, 2014 at 6:00 p.m. at Caldwell Bowl.  Caldwell Farmer’s Market – May 14, 2014 at 3:00-7:00 p.m. at Indian Creek Park.  Caldwell Chamber Business After Hours – May 15, 2014 at 4:30 p.m. at Idaho Independent Bank.  Canyon County Organization on Aging Chili Feed – May 17, 2014 at 11:00 a.m. at O’Connor Field House.  Caldwell High School Graduation – May 19, 2014 at 4:00 p.m.  Vallivue High School Graduation – May 22, 2014 at 3:30 p.m.  Fiesta de Mayo Celebration sponsored by Caldwell Chamber of Commerce – May 18, 2014 at Memorial Park.  Regularly Scheduled City Council Meeting – May 19, 2014 at 7:00 p.m.  City Hall will be closed on Memorial Day – May 26, 2014. (EXECUTIVE SESSION PURSUANT TO IDAHO CODE, SECTION 67-2345, SUBSECTION [A] FOR THE PURPOSE OF DISCUSSING THE HIRING OF A PUBLIC OFFICER, EMPLOYEE, STAFF MEMBER OR INDIVIDUAL AGENT AND SUBSECTION [F] FOR THE PURPOSE OF DISCUSSING PENDING LITIGATION OR WHERE THERE IS A GENERAL PUBLIC AWARENESS OF PROBABLE LITIGATION) MOVED by Hopper, SECONDED by Callsen per to convene into Executive Session pursuant to Idaho Code, Section 67-2345, Subsection (a) for the purpose of discussing the hiring of a public officer, employee, st aff member or individual agent and Subsection (f) for the purpose of discussing pending litigation or where there is a general public awareness of probable litigation at 8:13 p.m. Roll call vote. Those voting yes: Hopper, Callsen, Pollard, Biggers, Blacker, and Ozuna. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED BOOK 55 PAGE 80 (ADJOURNMENT) MOVED by Callsen, SECONDED by Blacker to adjourn at 8:53 p.m. MOTION CARRIED APPROVED AS written THIS 19th DAY OF May , 2014. Mayor Councilperson Councilperson Councilperson Councilperson Councilperson Councilperson ATTEST: City Clerk