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Home My WebLink About2013-09-03city council minutes BOOK 54 PAGE 100 REGULAR MEETING September 3, 2013 7:00 P.M. Mayor Nancolas called the meeting to order and asked that everyone stand for the invocation lead by Reverend David Fraley of the Canyon Hill Church of the Nazarene and remain standing for the Pledge of Allegiance to the Flag. The Roll of the City Council was called by the City Clerk with the following members present: Blacker, Ozuna, Hopper, Callsen, Pollard, and Biggers. CONFLICT OF INTEREST DECLARATION None. SPECIAL PRESENTATIONS The executive committee members th them introduce themselves. Their first meeting will be tomorrow night (September 4) in the Community Room located at the Caldwell Police Department. ADDITIONS OR DELETIONS TO THE AGENDA MOVED by Hopper, Seconded by Blacker to delete Item #10 under the Consent Calendar per the request of the Finance Director, move Item #2 under Old Business to the September 16, 2013 City Council Agenda per the request of the Public Works Director, and add an Executive Session °«®«¿²¬ ¬± ×¼¿¸± Ý±¼»ô Í»½¬·±² êéóîíìëô Í«¾»½¬·±² øº÷ ¬± ¼·½« °»²¼·²¹ ´·¬·¹¿¬·±²ò Roll call vote. Those voting yes: Hopper, Callsen, Pollard, Biggers, Blacker, and Ozuna. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED ENCE PARTICIPATION AUDI None. CONSENT CALENDAR: 1.Approve acceptance of the minutes of the City Council Meeting held on August 19, 2013; and the Golf Board Meeting held on June 19, 2013; 2.Approve Resolution No. 94-13 to authorize trustees of the City of Caldwell Employee Benefit Plan Trust to execute the Administrative Blue Print, Schedule of Stop Loss Fees, Schedule of Administrative Services and Fees, and Group Master Application for Administrative Services Contract with Regency BlueShield of Idaho; 3.Approve Resolution No. 46-13A authorizing trustees of the City of Caldwell Employee Benefit Plan Trust to execute the Broker Services Agreement and Change of Broker with Mercer; 4.Approve Resolution No. 95-13 authorizing the purchase of a used Screen Titan Ultra Gravel Shaker/Cleaner for the Street Department not to exceed the amount of $28,000; 5.Approve Resolution No. 96-13 authorizing the Award of Bid for the Manhole to Grade Project to Top Concrete in the amount of $60,335; 6.Approve Resolution No. 97-13 authorizing the purchase of a used 650J XLT Crawler Dozer for the Street Department from Cesco in the amount of $52,500; 7.Approve Resolution No. 98-13 accepting the Warranty Deed from Richard and Eileen Stallings as public right-of-way; 8.Approve Resolution No. 99-13 authorizing the declaration and donation of excess city-owned surplus property from the Fire Department to the Canyon County Paramedics for purposes of a mass casualty event; 9.Approve the Order of Decision for the Waterstone Development; 10.Set the public hearing date to consider amendments to Ordinance No. 2945 (Appropriation Ordinance for FY-2012-13) at the next Regularly Scheduled City Council Meeting to be held on Removed per Finance Director] Monday, September 16, 2013 at 7:00 p.m [ MOVED by Pollard, SECONDED by Blacker to approve the Consent Calendar as amended. Roll call vote. Those voting yes: Pollard, Biggers, Blacker, Ozuna, Hopper, and Callsen. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED OLD BUSINESS: (APPROVE RESOLUTION NO. 100-13 AUTHORIZING THE EXECUTION OF THE FACILITIES USE AND RENTAL AGREEMENT WITH THE COLLEGE OF IDAHO FOR THE EXISTING MULTI-USE ATHLETIC FIELD AND FACILITIES LOCATED AT 2207 BLAINE STREET) The Mayor gave a general overview of this agreement and the partnership with the College of Idaho. BOOK 54PAGE 101 Mark Hilty, City Attorney gave the presentation on the terms and provisions of this agreement.Mr. Hilty . President Marvin Hennberg thanked City staff for moving this forward. He stated that the College of Idaho is going to carry their own liability insurance. ElJay Waite, City Finance Director provided a financial review of this agreement. He stated that College of Idaho has agreed to insure the field and, thus, any use of the field should be approved by the College of Idaho. MOVED by Hopper, SECONDED by Blacker to approve Resolution No. 100-13 authorizing the execution of the Facilities Use and Rental Agreement with the College of Idaho for the existing Multi-Use Athletic Field and Facilities located at 2207 Blaine Street. MOTION CARRIED øßÐÐÎÑÊÛ ßÓÛÒÜÛÜ ÎÛÍÑÔËÌ×ÑÒ ÒÑò çðóïíß ßÐÐÎÑÊ×ÒÙ ÎÛÊ×Í×ÑÒÍ ÌÑ ÌØÛ ÉßÌÛÎ ÚÛÛÍ ßÍ ÍËÞÓ×ÌÌÛÜ ÞÇ ÌØÛ ÐËÞÔ×Ý ÉÑÎÕÍ Ü×ÎÛÝÌÑÎ÷ By previous motion, this item has been continued to the next City Council Meeting which will be held on September 16, 2013 at 7:00 p.m. øÍÛÌ ÌØÛ ÐËÞÔ×Ý ØÛßÎ×ÒÙ ÜßÌÛ ÚÑÎ ÌØÛ ÒÛÈÌ ÎÛÙËÔßÎÔÇ ÍÝØÛÜËÔÛÜ Ý×ÌÇ ÝÑËÒÝ×Ô ÓÛÛÌ×ÒÙ ÌÑ ÞÛ ØÛÔÜ ÑÒ ÍÛÐÌÛÓÞÛÎ ïêô îðïí ßÌ éæðð ÐòÓò ÌÑ ÝÑÒÍ×ÜÛÎ ÌØÛ ÚÛÛ ×Ò ÛÈÝÛÍÍ ÑÚ ëû ÑÚ ÌØÛ ßÓÑËÒÌ ÐÎÛÊ×ÑËÍÔÇ ÝØßÎÙÛÜ ÚÑÎ ÌØÛ ÞË×ÔÜ×ÒÙ ÜÛÐßÎÌÓÛÒÌ÷ By previous motion, this item has been continued to the next City Council Meeting which will be held on September 16, 2013 at 7:00 p.m. NEW BUSINESS: (FINANCE AND HUMAN RESOURCE REPORTS ) Councilman Callsen reported that the Finance Committee has reviewed current accounts payable in the amount of $1,795,968.55 for the period ending August 23, 2013 and net payroll in the amount of $269,757.88 for the pay period ending July 27, 2013. MOVED by Callsen, SECONDED by Pollard that accounts payable in the amount of $1,795,968.55 represented by check numbers 96090 through 96461 and the total payroll in the amount of $269,757.88 represented by check numbers 25688 through 25733 payroll direct deposits be accepted, payment approved, and vouchers filed in the office of the City Clerk. MOTION CARRIED (COUNCIL COMMENTS) Councilman Pollard reported on the resignation of the Senior Center Coordinator Judie Smith effective September 13, 2013. A special board meeting was held and they voted to offer the position to a former coordinator, Donna Queen, effective September 16, 2013. He also reported on fund raising efforts of the Canyon County Animal Shelter. Councilman Hopper spoke in favor of the Facilities Lease Agreement with The College of Idaho. Councilman Blacker reported on the Caldwell Housing Authority and updates concerning a discrimination complaint they have received. He reported on the positive things that are happening in Caldwell. Councilman Biggers reported on the funeral of the fallen soldier from Caldwell. Mayor commented on the funeral of our fallen soldier. Mayor gave an update on the following upcoming events: thth outh Advisory Council Meetings will be held on September 4 and 18 at 6:00 p.m. in the Caldwell Police Department Community Room. The National League of Cities Strategic Planning Committee Meeting will be held in Minneapolis thth on September 12 and 13. The travel costs are covered by the National League of Cities for the Mayor to participate on the committee. thth Indian Creek Festival will be held on September 13 and 14 in Downtown Caldwell. th City Council Workshop on September 16 at 6:00 p.m. th Vallivue Homecoming will be held on September 20 at 5:30 p.m. rdth ICRMP Board Meetings will be held on September 23 and 24 in Boise. th at 4:30 p.m. Caldwell Homecoming will be held on September 27th. th Stand-Up-Idaho event will be held on September 28 at the Idaho Center in Nampa at 8:30 a.m. BOOK 54 PAGE 102 (EXECUTIVE SESSION) ÚÎÏÇØÏØ ÓÑÊÛÜ ¾§ Ø±°°»®ô ÍÛÝÑÒÜÛÜ ¾§ Þ´¿½µ»® ¬± ·²¬± Û¨»½«¬·ª» Í»·±² °«®«¿²¬ ¬± ×¼¿¸± Ý±¼»ô Í»½¬·±² êéóîíìëô Í«¾»½¬·±² øº÷ ¬± ¼·½« °»²¼·²¹ ´·¬·¹¿¬·±² ¿¬ éæëî °ò³ò Î±´´ ½¿´´ ª±¬»ò Ì¸±» ª±¬·²¹ §»æ Ø±°°»®ô Ý¿´´»²ô Ð±´´¿®¼ô Þ·¹¹»®ô Þ´¿½µ»®ô ¿²¼ Ñ¦«²¿ò Ì¸±» ª±¬·²¹ ²±æ ²±²»ò ß¾»²¬ ¿²¼ñ±® ²±¬ ª±¬·²¹æ ²±²»ò ÓÑÌ×ÑÒ ÝßÎÎ×ÛÜ ËØÚÎÏÇØÏØ ÓÑÊÛÜ ¾§ Ø±°°»®ô ÍÛÝÑÒÜÛÜ ¾§ Ý¿´´»² ¬± ·²¬± Î»¹«´¿® Í»·±²ò ÓÑÌ×ÑÒ ÝßÎÎ×ÛÜ (ADJOURNMENT) MOVED by Hopper, SECONDED by Callsen to adjourn at 8:18 p.m. MOTION CARRIED\ th APPROVED AS written THIS 16 DAY OF September , 2013. Mayor Councilperson Councilperson Councilperson Councilperson Councilperson Councilperson ATTEST: City Clerk