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Home My WebLink About2013-08-19city council minutes Mayor Nancolas called the meeting to order and asked those in attendance to stand for the Pledge of Allegiance to the Flag. The Roll of the City Council was called by the City Clerk with the following members present: Blacker, Hopper, Callsen, Pollard, Biggers, and Ozuna. The Mayor recognized Gary and Dana Vance, Tina Biggers, Tim Rosandick (Caldwell School District Superintendent), and Chuck Stout (Caldwell School District Board Chairman) who were in attendance. CONFLICT OF INTEREST DECLARATION None. SPECIAL PRESENTATIONS A.Presentation by members of the ICAN organization concerning paycheck loan businesses in Caldwell: Krista Bustamante of the Idaho Community Action Network (ICAN) addressed the Council concerning the negative impact that the payday loan businesses are having on citizens within the community. She requested that the Council take this matter under consideration. She noted that their organization would like to see the loans capped at 36 percent annually. Currently some of the loans have an interest rate of 150 500 percent. The Mayor reported that Dave Van Houten had contacted staff at City Hall today and wanted his name to go on record supporting the Idaho Community Action Network concerning the negative economic impact of the pay day loan businesses on the community. The Mayor reported that an ordinance was recently presented to the Planning & Zoning Commission thth on August 13 and will be coming before City Council on September 16 as a workshop item. The th public hearing will be held on October 7 during the regular City Council Meeting. ADDITIONS OR DELETIONS TO THE AGENDA None. ENCE PARTICIPATION AUDI Sarah Biggers, 14244 Shenandoah, Caldwell, recommended that City Council Members who serve as leaders who also volunteer as liaison members. She commented that the MYAC members are often unaware of committee procedures and the history of issues brought forward within the meetings. By having a Council Member as a mentor; it would assist the MYAC leaders to be more informed and confident within their duties. The Mayor thanked Ms. Biggers for the suggestion and stated that this matter will be discussed with the Council Members. Charles Bratton, 3108 Arlington, expressed appreciation to the Council Members and the Mayor for their decision-making and leadership skills. He complimented the departmental staff for doing such a fine job in managing the affairs of the City of Caldwell. He welcomed the Mayor back from his recent medical leave. CONSENT CALENDAR: 1.Approve acceptance of the minutes of the City Council Budget Workshop held on July 31, 2013; the Regularly Scheduled City Council Meeting held on August 5, 2013; Youth Master Plan Committee Meeting held on July 23, 2013; the Caldwell Industrial Airport Commission Meeting held on August 1, 2013; the Caldwell Senior Center Board Meeting held on August 12, 2013; and the Caldwell Housing Authority Meetings held on March 11, 2013, April 15, 2013, May 13, 2013, May 20, 2013, June 15, 2013, and June 16, 2013; 2.Approve Resolution No. 78-13 authorizing the execution of an Option to Purchase for property located at 1103 East Cleveland Boulevard; 3.Approve Resolution No. 79-13 authorizing the acceptance of the corrected Easement from the Larry H. Miller Revocable Trust; 4.Approve Resolution No. 80-13 to purchase a Hanco portable generator to be used at the Caldwell Wastewater Treatment Plant in the amount of $65,773.00; 5.Approve Resolution No. 81-13 authorizing the execution of an Independent Contractor Agreement with LS Refereeing effective October 1, 2013 for the Caldwell Recreation Department Sports Leagues; 6.Approve Resolution No. 82-13 authorizing the execution of a Contract with ASC, Inc., for the thth construction of traffic islands at South 6Avenue and Paynter and South 6Avenue and Harrison Agreement with Jerome Mapp to provide Hearing Examiner and Administrative Hearing Officer services for the Caldwell Planning and Zoning Department effective October 1, 2013; 11.Approve the Order of Decision for Case No. ZON-87-13 (Andy Lane Rezone). MOVED by Pollard, SECONDED by Blacker to approve the Consent Calendar as printed. Roll call vote. Those voting yes: Pollard, Biggers, Blacker, Ozuna, Hopper, and Callsen. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED OLD BUSINESS: øÐËÞÔ×Ý ØÛßÎ×ÒÙ ÐËÎÍËßÒÌ ÌÑ ×ÜßØÑ ÍÌßÌÛ ÝÑÜÛ ëðóïððî ÚÑÎ ÝÑÒÍ×ÜÛÎßÌ×ÑÒ ÑÚ ÌØÛ ÐÎÑÐÑÍÛÜ ÞËÜÙÛÌ ÚÑÎ ÌØÛ Ú×ÍÝßÔ ÇÛßÎ ÞÛÙ×ÒÒ×ÒÙ ÑÝÌÑÞÛÎ ïô îðïí ßÒÜ ÛÒÜ×ÒÙ ÍÛÐÌÛÓÞÛÎ íðô îðïì÷ ElJay Waite, Finance Director at 411 Blaine Street, presented the staff report outlining the budget as presented. The expenditures amount to $49,380,549. This figure $50,343,607. He noted that the general fund expenditure line has decreased slightly from when the tentative budget amount was set on August 5, 2013. The general fund expenditures are now anticipated at $17,736,238. The revenue anticipated from non-property tax sources is $33,482,181. The property taxes are projected to be $13,243,231. The total of all revenue is $46,725,412 which will require an additional use of fund balance in the amount of $2,655,137 to complete some of the projects. Mr. Waite reported that the budget has been reviewed by all department heads and has been carefully analyzed by City Council Members. He recommended its approval. The Mayor reported that the budget review procedure is an on-going year-long process. He noted the levy rate has decreased this year by approximately three percent. Money has been reserved for large projects to avoid the bonding process. The non-property tax revenue is more than thirty-three million dollars which consists of the enterprise funds, grants, receipts from forfeitures, donations, fees for golf, swimming, recreation programs, etc. Council has determined not to take a tax increase for several years. Contracts and purchases are being monitored very closely to make sure that the City is receiving the best value for the community. The Mayor stated that the City took over operations at the Wastewater Treatment Plant this past year. It will take a couple of years to pay for some of the repairs that need to be made to the facility due to lack of maintenance upkeep by the previous company who managed the facility; however, this will be a large savings to the rate payers in the future. The Mayor noted that the budget reflects safety services as a priority. Council recognizes the importance of safety for families and children as well as safety within our schools. Council is desirous of making sure that the City has the appropriate services to continue to reduce the crime rate. The current crime rate is the second lowest since 1985. The Mayor reported that City employees have not received any across-the-board raises for the past five years. The employees are dedicated and have accomplished great tasks. The City is fortunate to have such outstanding employees. The Mayor concluded by stating that the budget and checkbook have been posted on the website for public review. The budget is also presented at the June, July, and August Chamber of Commerce luncheons each summer. He expressed appreciation to Mr. Waite and all departmental staff for their efforts in preparing the budget. MOVED by Callsen, SECONDED by Pollard to close the public hearing. MOTION CARRIED øÝÑÒÍ×ÜÛÎ Þ×ÔÔ ÒÑò îí ÅÑÎÜ×ÒßÒÝÛ ÒÑò îçììÃ ßÐÐÎÑÐÎ×ßÌ×ÑÒ ÑÎÜ×ÒßÒÝÛ ÚÑÎ ÚÇó îðïíóïì É×ÌØ ÌØÛ ÎÛÏËÛÍÌ ÌÑ Éß×ÊÛ ÌØÛ ÌØÎÛÛ ÎÛßÜ×ÒÙ ÐÎÑÝÛÍÍ ßÒÜ ÐßÍÍ ÑÒ ÌØÛ Ú×ÎÍÌ ÎÛßÜ×ÒÙ ÞÇ Ì×ÌÔÛ ÑÒÔÇ÷ The Mayor read the ordinance by title only: AN ORDINANCE ENTITLED APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013 APPROPRIATING THE SUM OF $49,380,549 TO DEFRAY THE EXPENSE AND LIABILITIES OF THE CITY OF CALDWELL, IDAHO, FOR SAID FISCAL YEAR, AUTHORIZING A LEVY OF SUFFICIENT TAX UPON THE TAXABLE PROPERTY AND SPECIFYING THE OBJECTS AND PURPOSES FOR WHICH SAID APPROPRIATION IS MADE. MOVED by Pollard, SECONDED by Hopper to waive the three reading process and consider Bill No. 23 Roll call vote: Those voting yes: Pollard, Biggers, Blacker, Ozuna, Hopper, and Callsen. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED øÐËÞÔ×Ý ØÛßÎ×ÒÙ ÐËÎÍËßÒÌ ÌÑ ×ÜßØÑ ÍÌßÌÛ ÝÑÜÛ êíóïíïïß ÌÑ ÝÑÒÍ×ÜÛÎ ßÝÝÛÐÌßÒÝÛ ÑÚ ÌØÛ ÚÛÛÍ ÚÎÑÓ ÌØÛ ÎÛÝÎÛßÌ×ÑÒ ÜÛÐßÎÌÓÛÒÌô ÌØÛ Ý×ÌÇ ÝÔÛÎÕô ÌØÛ ÐÔßÒÒ×ÒÙ ú ÆÑÒ×ÒÙ ÜÛÐßÎÌÓÛÒÌô ßÒÜ ÌØÛ ÝßÔÜÉÛÔÔ ×ÒÜËÍÌÎ×ßÔ ß×ÎÐÑÎÌ ×Ò ÛÈÝÛÍÍ ÑÚ ëû ÑÚ ÌØÛ ßÓÑËÒÌ ÐÎÛÊ×ÑËÍÔÇ ÝØßÎÙÛÜ÷ ElJay Waite, 411 Blaine Street, presented information concerning the fee increases. In response to questions from the Public Works Director and the City Treasurer, the City Clerk reported that no Building Department fee increase information was submitted to her for the public hearing notification. MOVED by Pollard, SECONDED by Blacker to close the public hearing. MOTION CARRIED (CONSIDER RESOLUTION NO. 86-13ADOPTING THE FEES FOR SERVICES PROVIDED AND REGULATORY CHARGES AS SPECIFIED BY CITY CODE FOR PLANNING & ZONING, CITY CLERK, GOLF, POLICE, PARKS & RECREATION, FIRE, AND THE CALDWELL EVENT CENTER DEPARTMENT FOR FISCAL YEAR 2013-14 EFFECTIVE OCTOBER 1, 2013) The Mayor read Resolution No. 86-13 by title only: A RESOLUTION OF THE CITY OF CALDWELL, IDAHO, A MUNICIPAL CORPORATION OF IDAHO, ADOPTING A SCHEDULE OF FEES FOR SERVICES PROVIDED AND REGULATORY CHARGES AS SPECIFIED BY CITY CODE FOR PLANNING & ZONING, CITY CLERK, GOLF, POLICE, PARKS & RECREATION, FIRE, AND CALDWELL EVENT CENTER. MOVED by Callsen, SECONDED by Hopper to adopt the fees for services and regulatory charges for the Planning & Zoning, City Clerk, Golf, Police, Parks & Recreation, Fire and the Caldwell Event Center Departments for FY-2013-14 effective October 1, 2013 as presented. MOTION CARRIED øÝÑÒÍ×ÜÛÎ ÎÛÍÑÔËÌ×ÑÒÍ ÒÑò èéóïíô èèóïíô èçóïíô çðóïíô çïóïíô çîóïíô ßÒÜ çíóïí ßÜÑÐÌ×ÒÙ ÌØÛ ÚÛÛÍ ÚÑÎ ÍÛÎÊ×ÝÛÍ ÐÎÑÊ×ÜÛÜ ßÒÜ ÎÛÙËÔßÌÑÎÇ ÝØßÎÙÛÍ ÚÑÎ ÌØÛ ÝßÒÇÑÒ Ø×ÔÔ ÝÛÓÛÌÛÎÇô ÍÛÉÛÎô ÉßÌÛÎô ÍÌÎÛÛÌ Ô×ÙØÌÍô ß×ÎÐÑÎÌô ÓßÐÐ×ÒÙô ßÒÜ ÛÒÙ×ÒÛÛÎ×ÒÙ ÜÛÐßÎÌÓÛÒÌ ÚÛÛÍ ÚÑÎ Ú×ÍÝßÔ ÇÛßÎ îðïíóïì ÛÚÚÛÝÌ×ÊÛ ÑÝÌÑÞÛÎ ïô îðïí÷ ElJay Waite, 411 Blaine Street, presented the staff report. He noted that fees associated with the Building Safety Fees should be removed from the resolution packet at this time. The Public Works Director will work with the City Clerk to schedule a public hearing for the proposed Building Department new fee. MOVED by Hopper, SECONDED by Pollard to adopt the FY-2013-14 fees for services and regulatory charges for the Canyon Hill Cemetery, Sewer, Water, Street Lights, Airport, Mapping, and Engineering Departments as presented with the provision that Item #10 (Building Department Fees) be removed MOTION CARRIED (APPROVE RESOLUTION AUTHORIZING THE EXECUTION OF THE FACILITIES USE AND RENTAL AGREEMENT WITH THE COLLEGE OF IDAHO FOR THE EXISTING MULTI-USE ATHLETIC FIELD AND FACILITIES LOCATED AT 2207 BLAINE STREET) MOVED by Hopper, SECONDED by Callsen to continue this item to the next regularly scheduled City Council Meeting to be held on Tuesday, September 3, 2013 at 7:00 p.m. MOTION CARRIED The Mayor acknowledged his granddaughter, Lily Haines of 1914 Santa Clara Drive, who was in attendance at the Council Meeting. NEW BUSINESS: øÝÑÒÍ×ÜÛÎ Þ×ÔÔ ÒÑò ïî ÅÑÎÜ×ÒßÒÝÛ ÒÑò îçííÃ ÚÑÎ ÆÑÒóèéóïí ÅßÒÜÇ ÔßÒÛ ÎÛÆÑÒÛÃ É×ÌØ ß ÎÛÏËÛÍÌ ÌÑ Éß×ÊÛ ÌØÛ ÎËÔÛÍô ÐßÍÍ ÑÒ ÌØÛ Ú×ÎÍÌ ÎÛßÜ×ÒÙô ßÒÜ ßÐÐÎÑÊÛ ÌØÛ ÐËÞÔ×ÝßÌ×ÑÒ÷ CALDWELL, IDAHO; AND REPEALING ALL ORDINANCES, RESOLUTIONS, ORDERS OR PARTS THEREOF IN CONFLICT HEREWITH. MOVED by Hopper, SECONDED by Callsen to waive the three reading process and consider Bill No. 12 (Ordinance No. 2933) on its first reading by title only. Roll call vote: Those voting yes: Hopper, Callsen, Pollard, Biggers, Blacker, and Ozuna. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED MOVED by Hopper, SECONDED by Callsen to sponsor Bill No. 12 (Ordinance No. 2933), move for its passage, and approve the summary for publication. Roll call vote: Those voting yes: Hopper, Callsen, Pollard, Biggers, Blacker, and Ozuna. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED (FINANCE AND HUMAN RESOURCE REPORTS ) Councilman Callsen reported that the Finance Committee has reviewed current accounts payable in the amount of $1,841,814.11 for the period ending August 9, 2013and net payroll in the amount of $347,585.20 for the pay period ending July 13, 2013. MOVED by Callsen, SECONDED by Pollard that accounts payable in the amount of $1,841,814.11 represented by check numbers 95750 through 96089 and the total payroll in the amount of $347,585.20 represented by check numbers25441 through 25687 payroll direct deposits be accepted, payment approved, and vouchers filed in the office of the City Clerk. MOTION CARRIED (COUNCIL COMMENTS) Councilman Hopper reported on the outstanding attendance at the Caldwell Night Rodeo. ElJay Waite reported that the Caldwell Night Rodeo Board has been researching possible expansion options for the rodeo. Council Member Ozuna expressed her appreciation for the well-organized summer events throughout the community. Councilman Blacker gave an update concerning the Caldwell Housing Authority Sewer Project. Councilman Biggers reported that he recently toured the fire stations and fire training tower with the Fire Marshal. He noted that he was highly impressed with the training facility. The Mayor reported that he recently met with Jim Thomssen regarding the Caldwell Economic Development Council (CEDC) funding issue. A joint workshop with Council and the CEDC Board has been postponed until a budget proposal has been drafted. Discussion was held concerning the new roundabout at Indiana and Ustick. The Mayor noted that the deadline th was met to open the roundabout on Tuesday, August 20, at 5:00 p.m. A ribbon cutting ceremony will be held in the near future. th The eir first official meeting for this school year on September 4 in the Caldwell Police Department Community Room. (ADJOURNMENT) MOVED by Hopper, SECONDED by Blacker to adjourn at 8:07 p.m. MOTION CARRIED\ rd APPROVED AS written THIS 3 DAY OF September , 2013. Mayor Councilperson Councilperson City Clerk