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Home My WebLink About2013-01-07city council minutes 7:00 P.M. The Mayor asked that everyone stand for the invocation offered by Pastor Freddie Lane of the Caldwell Christian Center Church and remain standing for the Pledge of Allegiance to the Flag lead by Zachary Hilton, 1008 West Easy Street, of Troop #502. The Roll of the City Council was called by the City Clerk with the following members present: Blacker, Ozuna, Hopper, Callsen, Pollard, and Clark. CONFLICT OF INTEREST DECLARATION None. SPECIAL PRESENTATIONS Chance Hobbs regarding the proposed Arthur Park at Indian Creek Development Project: Mr. Hobbs of Community Development, Inc. th and Arthur. He distributed packets of information to the Council Members and noted that the development would be an age restricted apartment community for individuals age 55 and over. th The development will be located at 10 and Arthur Street and situated on the banks of Indian Creek. The project involves 76 units. He reported that Community Development, Inc submitted their first application to Idaho Housing & Financing in September 2012 but was not awarded due to the studio rental rates being too high. . He explained that the State of Idaho Qualified Allocation Plan awards 20 points for having local government support of at least five percent of the total cost. Due to recent changes to the tax bill, CDI is now allowed to bring forward additional private equity and eliminate the second mortgage on the property. The proposed rental rate has now been reduced for the residents to approximately $350 for studio units including utilities. The structures will be fully rehabilitated. In conversation with City staff, scopes of work that the City might perform in an effort to offset some of the costs associated with the development include: Demolition of the parking bridge deck and pedestrian bridge over Indian Creek; Permitting to the Army Corp of Engineers for work to be completed along Indian Creek; Resurfacing both the alley way and parking lot on the south side of the site; Reconstruction of the Streetscape (curb, gutter, sidewalk, street lights, irrigation); Landscaping of Indian Creek including a new retaining structure. The plan includes the resurfacing of the south parking lot. Behind that structure is an alleyway and then an empty parking lot with a swimming pool. The pool would be filled in and the parking lot deeded to the City of Caldwell for public right-of-way parking. Discussions have been held with Idaho Power to relocate the overhead power lines. The flat roof will be removed from the structure and replaced with a pitch roof, the HVAC system and plumbing will be replaced, new windows will be added, and the exterior will be upgraded to stucco. Mayor Nancolas expressed concern regarding the $461,500 figure noting that this amount is higher than the estimate from original discussions with City staff. Brent Orton reported that the items that Mr. Hobbs provided are ones that City staff indicated that the City possible could potentially participate in. The letter that was provided from the Mayor to CDI outlined projects. It was noted that the original amount discussed was approximately $350,000. Councilman Clark asked if these services would be conducted by our own staff such as the Parks Department, Water Department and Street Department. The Mayor concurred that City staff would participate in performing the services. The value of the services would amount to a higher figure whereas the actual hard cost would be less. In response to questions from Councilman Clark, Mr. Hobbs reported that there would be a full-time property manager, an administrative property compliance assistant at CDI, and a part-time maintenance manager on site. The residents will be independent. Councilman Pollard expressed his support for the project. He asked if there will be a pedestrian bridge to assist th senior citizens to get over 10Avenue to the downtown area. Mr. Orton stated that they are researching how to separate the pedestrian traffic from the vehicular traffic. th Some attention has been given to the idea of possibly building a pass underneath the bridge. The 10Avenue ADDITIONS OR DELETIONS TO THE AGENDA MOVED by Pollard, SECONDED by Clark to amend the agenda by placing Item #14 from under the Consent Calendar to New Business as Item #1 for the purpose of discussion, adding to the Consent Calendar Item #15 to -appointment of ElJay Waite, Leona Fouts, Kathy Alder to the Caldwell Urban Renewal Agency with terms of office to expire December 31, 2015 and Garret Nancolas (ex-officio/non-voting member) with a term to expire December 31, 2016;adding Item #16 to the Consent Calendar to Resolution authorizing the execution of the Employer Health and Wellness Services Agreement between the MOTION CARRIED AUDIENCE PARTICIPATION Mark Wendelsdorf, Fire Chief, presented a challenge coin to Mayor Nancolas for going above and beyond the call of duty concerning his assistance in rescuing persons from a house fire within his neighborhood on Friday, January 5, 2013. Henry Busse asked that the City crews reconsider how they pile snow along Main Street as it relates to an excess amount of ice and snow in the gutters. CONSENT CALENDAR: 1.Approve acceptance of the minutes from the City Council Special Meeting (Town Hall Meeting) held on December 18, 2012; the City Council Regular Meeting held on December 17, 2011; the Library Board Meeting held on December 6, 2012; the Hearing Examiner Meeting held on December 11, 2012; and the of theSenior Center Board Meeting held on December 10, 2012; CORRECTED MINUTES 2.Approve Order of Decision from Case No. ANN-188-12 (Ustick LDS annexation); 3.Approve the re-appointment of Wayne Thiel and Martin Koch to the Caldwell Industrial Airport Commission for terms to expire December 31, 2016; 4.Approve the re-appointment of Garianne Goslin and Ed Adler to the Friends of the Depot Committee for terms to expire December 31, 2016 and the appointment of Pauline Walgamott for terms to expire December 31, 2013; 5.Approve the re-appointment of Zach Wagoner and Wally Hammons to the Golf Board for terms to expire December 31, 2017 and the appointment of Chuck Bosen for a term to expire December 31, 2017; 6.Approve the re-appointment of Elaine Carpenter, Megan Dixon, and Lorene Oates to the Caldwell Historic Preservation Commission for terms to expires December 31, 2015; 7.Approve the re-appointment of Mellissa Stringfield to the Public Library Board for a term to expire December 31, 2017; 8.Approve the re-appointment of William Gigray, Sr., Bill Buckendorf, Ann Manning, Mark Pemble, Cindy Grover, Paul Mann, and Nick Molenaar to the Pathway & Bike Routes Committee for terms to expire December 31, 2015; 9.Approve the re-appointment of Roger Page and Kenneth Scholz to the Planning & Zoning Commission for terms to expire December 31, 2015; 10.Approve the re-appointment of Donna Crockett, Eugene Schaecher, and Mary Twitchell to the Senior Citizens Board for terms to expire December 31, 2015; 11.Approve Resolution No. 01-13 setting the annual assessments pursuant to Idaho Code for pressure irrigation provided by the Caldwell Municipal Irrigation District; 12.Approve Resolution No. 02-13 authorizing the purchase of a Caterpillar 289C2 High Flow XPS Compact Truck Loader from Western States Equipment in the amount of $57,725 for the Water Department; 13.Approve Resolution No. 03-13 accepting the dedication of water main facilities from Pilot Travel Centers, LLC for the Clean Energy LNG facility; 14.Approve Resolution No. 04-13 authorizing the execution of the State/Local Agreement with Idaho th [Moved to New Transportation Department for the 10 Avenue Bridge #21765 Replacement; Business] 15.Approve the re-appointment of ElJay Waite, Leona Fouts, Kathy Alder to the Urban Renewal Agency with terms of office to expire December 31, 2015 and Garret Nancolas (ex-officio/non-voting member) Amended] with a term to expire December 13, 2016; [ 16.Approve Resolution No. 05-13 authorizing the execution of the Employer Health and Wellness Amended] Services Agreement between the City of Caldwell and West Valley Medical Center. [ MOVED by Pollard, SECONDED by Blacker to approve the Consent Calendar as amended. Councilman Clark addressed Item #11 under the Consent Calendar noting that the resolution outlines the increase of rates for the Caldwell Municipal Irrigation District. Item #3 on the resolution addresses the rates increasing from $42 per acre to $66 per acre. This is a pass along charge based upon costs that the City has received from Pioneer Irrigation. ËÔÜ Ô×ÕÛ ÌÑ ÎÛÏËÛÍÌ ÐÛÎÓ×ÍÍ×ÑÒ ÌÑ ÐÔßÝÛ ß ÚÛÒÝÛ ÑÒ ÐÎÑÐÛÎÌÇ ÑÉÒÛÜ ÞÇ ÌØÛ Ý×ÌÇ ÑÚ ÝßÔÜÉÛÔÔ ßÜÜÎÛÍÍÛÜ ßÍ éðð ÉßÎÛØÑËÍÛ ÍÌÎÛÛÌ÷ Brent Orton, 621 Cleveland Boulevard, presented the staff report and outlined the request from Mr. Homburger for a fence to be relocated on a City-owned site. He noted that the location is a small road that parallels the railroad track off of Kit Avenue and Simplot Highway. The property is being used by the Idaho Army National Guard through an agreement for their motor pool shop. s to access the building. Anne Marie Skinner spoke with Robert Luna who is the responsible party from the Idaho Army National Guard for this site. Mr. Luna has approved the relocation of the fence. Mr. Homburger has agreed to be responsible for the cost and effort associated with relocating the fence. Councilman Hopper recommended that a lease document be put in place with Mr. Homburger to provide for the use of the property as well as the construction and maintenance of the fence. The Mayor requested that the City Attorney work with Mr. Orton and Ms. Skinner to create the agreement. øÝÑÒÍ×ÜÛÎ Þ×ÔÔ ÒÑò ïè ÅÑÎÜ×ÒßÒÝÛ ÒÑò îçïçÃ ÚÑÎ ÝßÍÛ ÒÑò ßÒÒóïèèóïî øËÍÌ×ÝÕ ÔÜÍ ßÒÒÛÈßÌ×ÑÒ÷ É×ÌØ ß ÎÛÏËÛÍÌ ÌÑ Éß×ÊÛ ÌØÛ ÎËÔÛÍô ÐßÍÍ ÑÒ ÌØÛ Ú×ÎÍÌ ÎÛßÜ×ÒÙô ßÒÜ ßÐÐÎÑÊÛ ÌØÛ ÍËÓÓßÎÇ ÚÑÎ ÐËÞÔ×ÝßÌ×ÑÒ÷ The Mayor read the ordinance by title only: AN ORDINANCE DETERMINING THAT CERTAIN LAND LAYS CONTIGUOUS TO THE CITY LIMITS OF THE CITY OF CALDWELL, COUNTY OF CANYON, STATE OF IDAHO, AND THAT SAID LANDS SHOULD BE ANNEXED TO THE CITY OF CALDWELL, IDAHO, AS PART OF THE C-2 (COMMUNITY COMMERCIAL) ZONE; DECLARING SAID LANDS BY PROPER LEGAL DESCRIPTION AS DESCRIBED BELOW TO BE A PART OF THE CITY OF CALDWELL, CANYON COUNTY, IDAHO; DIRECTING THE CITY ENGINEER AND PLANNING AND ZONING DIRECTOR TO ADD SAID PROPERTY TO THE OFFICIAL MAPS OF THE CITY OF CALDWELL, IDAHO; REPEALING ALL ORDINANCES, RESOLUTIONS, ORDERS OR PARTS THEREOF IN CONFLICT HEREWITH; AND DIRECTING THE CLERK OF THE CITY OF CALDWELL TO FILE A CERTIFIED COPY OF THE ORDINANCE AND MAP OF THE AREA TO BE ANNEXED WITH CANYON COUNTY, STATE OF IDAHO AND THE IDAHO STATE TAX COMMISSION, PURSUANT TO IDAHO CODE, SECTION 63-215. MOVED by Hopper, SECONDED by Callsen to waive the three reading process and consider Bill No. 18 (Ordinance No. 2919) on its first reading by title only. Roll call vote: Those voting yes: Hopper, Callsen, Pollard, Clark, Blacker, and Ozuna. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED MOVED by Hopper, SECONDED by Callsen to sponsor Bill No. 18 (Ordinance No. 2919), move for its passage, and approve the summary for publication. Roll call vote: Those voting yes: Hopper, Callsen, Pollard, Clark, Blacker, and Ozuna. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED NEW BUSINESS: øßÐÐÎÑÊÛ ÎÛÍÑÔËÌ×ÑÒ ÒÑò ðìóïí ßËÌØÑÎ×Æ×ÒÙ ÌØÛ ÛÈÛÝËÌ×ÑÒ ÑÚ ÌØÛ ÍÌßÌÛñÔÑÝßÔ ßÙÎÛÛÓÛÒÌ É×ÌØ ×ÜßØÑ ÌÎßÒÍÐÑÎÌßÌ×ÑÒ ÜÛÐßÎÌÓÛÒÌ ÚÑÎ ÌØÛ ÌØ ïð ßÊÛÒËÛ ÞÎ×ÜÙÛ ýîïéêë ÎÛÐÔßÝÛÓÛÒÌ÷ Councilman Pollard questioned if the City match portion of $119,348 has been budgeted for this year? Brent Orton, 621 Cleveland Blvd., reported that Idaho Transportation Department programs are always planned years in advance. The City maintains a fund balance since staff is not fully aware of the year when various projects might be funded through ITDto ITD for this project, which initiates the design portion of the project. The balance will be budgeted in the appropriate year for construction. He noted that the City will accrue some additional costs associated with the design. The State will be invoiced for reimbursement of those design costs. Councilman Hopper questioned if the bridge is safe in its current condition. MOVED by Pollard, SECONDED by Blacker to authorize the execution of the State/Local Agreement with th Idaho Transportation for the 10 Avenue Bridge #21765 Replacement Project. Roll call vote: Those voting yes: Pollard, Clark, Blacker, Ozuna, Hopper, and Callsen. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED ø ÑÚ ÌØÛ ßÐÐÑ×ÒÌÛÜ ÑÚÚ×Ý×ßÔÍ ÚÑÎ ÌØÛ ÇÛßÎ îðïí÷ The Mayor thanked the City staff, Appointed Officials, and City Council Members for all of their outstanding work ethics and accomplishments throughout the past year. Mark Hilty The Mayor presented the name of and the firm of Hamilton, Michaelson & Hilty, LLP for appointment as the City Attorney. MOVED by Hopper, SECONDED by Clark to approve the re-appointment of Mark Hilty and the firm of Hamilton, Michaelson & Hilty, LLP as the City Attorney for 2013. Roll call vote. Those voting yes: Hopper, Callsen, Pollard, Clark, Blacker, and Ozuna. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED Debbie Geyer The Mayor presented the name of for re-appointment as the City Clerk. MOVED by Pollard , SECONDED by Ozuna to approve the re-appointment of Debbie Geyer as the City Clerk for 2013. Roll call vote. Those voting yes: Pollard, Clark, Blacker, Ozuna, Hopper, and Callsen. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED Monica Jones, Mary-Kaye Stewart, and Mary Hawker The Mayor presented the names of for appointment as Deputies to the City Clerk. MOVED by Hopper, SECONDED by Blacker to approve the re-appointment of Monica Jones and Mary- Kaye Stewart and the appointment of Mary Hawker as Deputies to the City Clerk for 2013. Councilman Clark expressed his appreciation to the City Clerk and her deputies for their outstanding service and commitment to the City of Caldwell. Roll call vote. Those voting yes: Hopper, Callsen, Pollard, Clark, Blacker, and Ozuna. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED Mark Wendelsdorf The Mayor presented the name of for re-appointment as the Fire Chief. MOVED by Pollard, SECONDED by Clark to approve the re-appointment of Mark Wendelsdorf as the Fire Chief for 2013. Roll call vote. Those voting yes: Pollard, Clark, Blacker, Ozuna, Hopper, and Callsen. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED ElJay Waite The Mayor presented the name of for re-appointment as the Finance Director/Treasurer. MOVED by Hopper, SECONDED by Blacker to approve the re-appointment of ElJay Waite as the Finance Director/Treasurer for 2013. Roll call vote. Those voting yes: Hopper, Callsen, Pollard, Clark, Blacker, and Ozuna. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED Monica Jones The Mayor presented the name of for re-appointment as the Human Resource Director. MOVED by Pollard, SECONDED by Blacker to approve the re-appointment of Monica Jones as the Human Resource Director for 2013. Roll call vote. Those voting yes: Hopper, Callsen, Pollard, Clark, Blacker, and Ozuna. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED Brent Orton The Mayor presented the name of for re-appointment as the Public Works Director. MOVED by Clark, SECONDED by Blacker to approve the re-appointment of Brent Orton as the Public Works Director for 2013. Roll call vote. Those voting yes: Clark, Blacker, Ozuna, Hopper, Callsen, and Pollard. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED Chris Allgood The Mayor presented the name of for re-appointment as the Police Chief. MOVED by Pollard, SECONDED by Blacker to approve the re-appointment of Chris Allgood as the Police Chief for 2013. Roll call vote. Those voting yes: Pollard, Clark, Blacker, Ozuna, Hopper, and Callsen. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED øÛÔÛÝÌ×ÑÒ ÑÚ ÌØÛ Ý×ÌÇ ÝÑËÒÝ×Ô ÐÎÛÍ×ÜÛÒÌ ßÒÜ Ê×ÝÛóÐÎÛÍ×ÜÛÒÌ ÚÑÎ ÌØÛ ÇÛßÎ îðïí÷ MOVED by Pollard, SECONDED by Callsen that Jim Blacker serve as the Council President for 2013. MOTION CARRIED MOVED by Blacker, SECONDED by Clark that Rob Hopper serve as the Council Vice-President for 2013. MOTION CARRIED øÝ×ÌÇ ÝÑËÒÝ×Ô Ô×ß×ÍÑÒ ßÍÍ×ÙÒÓÛÒÌÍ ÚÑÎ ÌØÛ ÇÛßÎ îðïí÷ The Mayor read the appointments of the City Council as liaison members to the various committees or commissions as follows: Council Member Committee, Commission, or Board Council Member Blacker Audit Committee Caldwell Economic Development Council Caldwell Housing Authority COMPASS Board (Alternate) Friends of the Caldwell Depot Council Member Callsen Audit Committee Finance Committee Council Member Clark Finance Committee Council Member Hopper Historic Preservation Commission Pathways & Bike Routes Committee Urban Renewal Board Valley Regional Transit Board Council Member Ozuna Golf Board Library Board Youth Master Plan Committee Council Member Pollard Airport Commission Caldwell Senior Center Board MOVED by Hopper, SECONDED by Callsen to confirm the City Council liaison assignments as presented. MOTION CARRIED (FINANCE AND HUMAN RESOURCE REPORTS) Councilman Callsen reported that the Finance Committee has reviewed current accounts payable in the amount of $1,288,595.57 for the period ending December 31, 2012 and net payroll in the amount of $367,665.37 for the pay period ended December 15, 2012. Councilman Hopper noted the beautiful lights along Indian Creek with the background of the fresh fallen snow. The Mayor noted that the next City Council Meeting will be held on Tuesday, January 22, due to the Martin Luther King Day. Upcoming Calendar Events: January 10, 2013 Mayor will be attending the NLC Board of Directors Meeting January 14, 2013 Retirement celebration for DiAnne Wilson from the Caldwell Police Department January 15, 2013 State of the City Address at the College of Idaho Jewett Auditorium - 4:00 pm with a reception to follow (This is a sponsored event from community businesses.) January 17, 2013 Wilson School Geography Bee 9:00 am at Wilson Elementary January 31, 2013 City Officials Day at the Capitol from 9:00 am to 3:00 pm The Mayor presented his year-end activity report: The Mayor attended or chaired 867 scheduled meetings The Mayor worked 250 out of 251 calendar work days throughout the year Per the City Code, the Mayor is required to work 1,980 hours - Mayor Nancolas worked 2,783.5 hours. The Mayor participated in approximately 30 boards and commissions representing the City of Caldwell. ø ADJOURNMENT) MOVED by Pollard, SECONDED by Blacker to adjourn at 8:04 p.m. MOTION CARRIED nd APPROVED AS written THIS 22 DAY OF January , 2013. Mayor Councilperson Councilperson Councilperson Councilperson Councilperson Councilperson ATTEST: City Clerk