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Home My WebLink About07-07-2004 MAYOR'S YOUTH MINUTES F h ' . � Mayor's Youth Advisory Council- WednesdayJuly 7th, 2004 6:00 . Attendance: Stacey Ciapp, Christy Marroquin, Alicia Yee, Sara Gilmore, Chris Search, Mattie Gilmore, Carlie Adams, Amanda Salazar, Amanda Holmes, Kristin Favillo, Keith Evans, Kevin Tucker, Scott Hutton, Alyssa Newbold, Xanthy Howard, Bailey Wilson, Tony Evans, Megan Wagner, Amanda McEldowny, Danielle Taylor, Awnalee Morr, Chris Search, Mollie Baxter, Catalina Gorla, Items of Business • New Member welcome • Introductions • Mayor Presentation • MYAC overview-Bylaws, organizational structure, meeting schedule • MYAC activities and responsibilities-Success Pyramid, service projects • Election Schedule Christy started the meeting by welcoming all the new members to the meeting. The Mayor followed by welcoming the members himself and explaining to them more about the Mayors Youth Council. The mayor spoke of our state and national recognition through all that we have accomplished through the year. A list was passed around to make changes to addresses and names. If you were not in attendance at the meeting please make sure you get the list from Tom and make any corrections to you name that need to be made. • The mayor presented awards to some of the councils o►d members as appreciation for such a great year. Many of the members had already received their awards and a meeting that took place prior. Christy introduced herself as the Chairperson for the Mayors Youth Council and had her executive committee introduce themselves and what their roles entitle. Christy Marroquin-Chairperson- This position is extremely demanding and is the glue that holds the whole council together. The Chair can pretty much be classified as the boss and the main decision maker. Alecia Yee- Vice Chair-The position of vice follows in the steps of the Chairperson and picks up all the loose strings. In other words the Vice Chair works with the chair to mediate and get this accomplished. Chris Search-Treasurer- This position deals with all the financial issues that the council deals with. This position keeps track of all that we spend and monitors our spending. Sara Gilmore-Historian- The historian is in charge of all public relations. This position is also in charge of documenting the work and projects that the council does through the year. Stacey Clapp- Secretary- This position takes care of all the minutes and agendas for the meetings. Anything that needs to be written up for the council can be done by this position. • . � , � � The meeting was very informational and explained the council thoroughly. The council is structured through bylaws, which set as rules for the council members to abide by. Tom . will be giving a copy of these bylaws to each incoming member of the council. In the bylaws it states our meeting time as the 1 SL and 3rd Wednesday in each month. In order to start a meeting we must establish what is called a quorum, meaning a certain amount of voting members from each school must be present. Tom will be sending out a packet with bylaws, names/addresses, previous minutes, calendar, list of future activities and past accomplishments. This should help many of the new members further their knowledge of the council and familiarize them with the order in which we conduct meetings. To end our meeting we discussed the upcoming meeting and the process in which we will vote on new members. Tom would IiI�� hosP "vho �ould like to run for a position to let him know (must have a first and second nomination). The meeting will take place August 1 lth at 6:00. Those who would like to run must be present. For further questions on running for a position please contact Tom at city hall. The meeting was adjourned with a first motion from Amanda and a second motion from Danielle. • • . -. , . � � • MEMO To: Mayor's Youth_, �i�ry Council From: Thomas Cu n Cal �rell AmeriCo s Promise Y � ^ Fe iP llow Date: July 30, 2004 Subject: August 1 l, MYAC meeting. ....................... ...................................... . .. ... . . . . . . . . . . . ............. e next meeting of the MYAC is scheduled for August 11 at 6:00 PM. The meeting will NOT be held in the City Hall meeting room. Due to a scheduling conflict, the meeting will be held in the Caldwell Public Library. The Library is located at the northeast corner of lO Ave and Dearborn (one block east of Cleveland on lOth). The 1 St item of business will be the selection of the voting members and alternates (board members) for the upcoming year. Five voting members and three alternate voting members are to be selected from each school. It is the responsibility of the current Executive Committee (the five officers) to nominate the board members for the next year. The proposed voting members and alternates will then be considered � for approval by the current voting and alternate members. Each school must approve their voting and alternate members individually. The 2" item of business will be the election of officers for the upcoming year, beginning September l, 2004. The five officers are 1) Chairperson, 2) Vice- Chairperson, 3) Secretary, 4) Treasurer and S) Historian. To be eligible for holding an office, a member must be either a voting member or an alternate. Attached to this memo are nomination forms for the election of officers. If you have a desire to nominate someone for office you may bring this form to the meeting or send it to the City Hall at 621 Cleveland Blvd. Nominations can also be made at the meeting. Any nomination must be seconded at the meeting to be valid. Also on the agenda will be appointments to Standing and AD Hoc committees. All members are eligible to serve on these committees. I look forward to seeing all of you at the August 11 meeting. i � i • I � I � � i I i � . . �. • � � Caldwell — A Community of Promise! Congratulations to the City of Caldwell and The Western Canyon Youth and Family Coalition for your Community of Promise approval by America's Promise, The Alliance For Youth on May 17, 2004. By becoming a Community of Promise, Caldwell has committed to ensuring that children and youth in this community will have access to the resources they need to succeed. The central belief of a Community of Promise is that the development of character and competence in a child's life is dependent on the cumulative power of the Five Promises being fulfilled. The Five Promises that every young person needs are: 1. Ongoing Relationship with a Caring Adult 2. Safe Places with Structured Activities during non-school hours 3. A Healthy Start and a Healthy Future 4. Marketable Skills through effective Education, and 5. Opportunities to give back through Community Service. The Western Canyon Youth and Family Coalition (WCYFC) was created in 1998 to "strengthen youth and families in our community by providing opportunities and activities that promote a safe and healthy environment." This coalition includes • representation of the Caldwell Public School District, the Caldwell Library, City of Caldwell, the Idaho Press Tribune, Region 3 of the Department of Health and Welfare, Southwest District Health, Canyon County Juvenile Probation, Detention, Albertson's College of Idaho, Canyon/Owyhee School Services Agency, YMCA, Youth representatives, Salvation Army, the Ministerial Association, Idaho Migrant Council and private local businesses. The purpose of such diverse community representation is to connect the resources of community stakeholders to help facilitate unprecedented collaboration to provide young people with far greater resources than they would otherwise receive from separate, disconnected entities. The Mayor's office has also developed and actively supported the Mayor's Youth Advisory Council (MYAC), a nationally recognized youth council adopted by the City Council of Caldwell in 1999 with the intent to provide the youth of Caldwell an opportunity to voice their opinion and share a role in the decision-making of their city's issues. This youth council has received numerous awards and grants as a result of their community involvement and statewide mentoring activities. Some of the council's activities and priorities include monthly service projects, helping with the restoration and historical foundation of the Train Depot, the unveiling of Indian Creek, the design of a master plan for the development of a 65 acre "Pipedream Park" and fundraising efforts and site allocation for Caldwell's YMCA. A member of the MYAC sits on the WCYFC Board. . '� • Congratulation to! CALDWELL'S PROMISE THE ALLIANCE FOR YOUTH