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HomeMy WebLinkAbout09-03-2003 MAYOR'S YOUTH MINUTES + ^ ,. ; • � , May�r's Youth Advisory Council- Wednesday September 3rd, 2003 (5:30pm) Attendance: Stacey, Christy, Alicia, Awnalee, Chris, Zach, Sara, Xanthy, Amanda, Alex, Danielle, • Catalina, Michelle, Sibylle, Rand Absent:: Items of Business- 1- Ameritas promise 2- Dates for new meetings 3- Finance committee w/ Chris (clothing) 4- National League of Cities/booth 5- Invitation to Greenleaf 6- Dennis Cannon (Indian Creek) The meeting started right at 5:30 with a great turn out. The council saw a lot of new faces and we began the meeting with introductions from each student. After looking over the agenda Christy asked for a motion to approve the agenda. Sara asked to move the topic of, "Americas Promise," to the top of the list. We all agreed, so Chris motioned to accept the agenda and Zach seconded his motion. Sara started with America's Promise explaining that her and the mayor would be taking a trip to Virginia next week. At the conference they will be given 2-3 minutes of presentatior� time. Sara asked the council what we wouid like to be presented about us. Stacey commented that Sara could pinpoint important things that we have done and what we are going to do, such as YMCA, Recycling, the house, ect. The mayor added that it be wise if • we add the parks master plan in. Zach also commented that we should also tell them thai we have been added to the city council budget. Sara ran through the ideas and we decided that she had what she needed to present our city at this conference. Next item on the agenda was to approve times and dates for the meetings of this year. With an open discussion it was accepted that we hold meetings at 6:00 pm. We all still agreed to keep the meetings on the first and third Wednesday of every month. Alicia motioned to accept the time and dates of upcoming meetings and Sara seconded the motion. Chris then explained some of his plans as a finance director. First he stated that Zach was his committee member from Caldwell and that he would need one from Vallivue. Catalina stated her interest and now she too is part of the finance committee The mayor added that in order for the finance committee to work we would have to create general categories with a certain amount of money in each. At this time we also chose to discuss the apparel for the upcoming year, we made a decision to wear white polo shirts after a motion from Sara and second motion from Zach. At the next meeting w� will further discuss the plans and intentions for the MYAC account. The National League of Cities Conference boath was next on the agenda. We applied for a booth and still have not heard word on whether or not we have been selected to receive a booth. � h � i:ootl� wouid k�e a plaee fe�r us ro dispia�y inf�ormation abUUt csur eauf�..,i arid will also decrease the cost of the conference far those going. We will set up a committee at a later date when we have determined if or if not we will be needing one. The rnayor listed a few more opportunities that may be available for our council later • down the road. Incfuding a conference in California and a conference in Colorado. He also informed the council that McCall is interested in forming their very own council. They would be interested in us going there for a work-shop or them coming to us for one. So those are few of the things in our future. ` � � , Chris�y'moSed on to try to establish our priorities for next year. The YMCA, Indian Creek and th� Train De�ot were three that vve ha�re alread�� cornmitted to. As a council wp agreed to participate in Clean up Caldwell, both the Christmas and Fourth of July parade. In • our priorities for the YMCA both A(icia and Christy presented the council with the idea of an on-going fundraiser for the YMCA so that we could present a check to them at the end of the year so we could give back to them. Zach wanted to add to the priorities list with a community service project. The council then came up with the idea ta create a project for every month. Zach motions to adopt a service project and Chris seconds the motion. Alex proposed doing something with our lake because, "the water tastes funny." And Sibylle threw out the idea of a book drive and everyone seemed to love it. There was a motion from Chris to approve the book drive idea and a secand by Amanda. Zach stated that he would be head of the committee for the project. Members that will be helping him are, Alicia, Xanthy, Amanda, Christy, Alex, and Sara. Our first service project for this month will be conducting a book drive and presenting books to a few loca! schools thraugh the application process. With no information on the Youth Forum we decided to push that item back for the next meeting. Christy then stated that we were unsure if Greenleaf still wanted to be a part of our council so with a motion from Stacey and a second from Chris we decided to go ahead and send out a formal invitation with Christy will create. Next Christy informed us of a man named, Dennis Cannon, who is a big part of the Indian Creek project. On September 19th at S:OOpm there will be a festival day held in the cafeteria at Syringa Middle School and then on Saturday the 20th there will be a trail system tour with events from 8am-6pm. There will be a further upda#e at our next meeting. Our next meeting will be set for September 17� at 6:OOpm. Stacey motioned to � adjourn the meeting with a second from Sibylle. .