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HomeMy WebLinkAbout2012-12-03city council minutes 7:00 P.M. The Mayor asked that everyone stand for the Pledge of Allegiance to the Flag. The Roll of the City Council was called by the City Clerk with the following members present: Blacker, Ozuna, Hopper, Callsen, Pollard, and Clark. CONFLICT OF INTEREST DECLARATION None. SPECIAL PRESENTATIONS Veterans Transportation Project through Valley Regional Transit and COMPASS: Kelli Fairless of Valley Regional Transit and Walt Satterfield of COMPASS presented information about the Veterans Transportation Project. Ms. Fairless explained that last year Valley Regional Transit was the recipient of a federal grant for a system that will assist veterans to easily access public transportation. Collaborative efforts have been taken to develop a strategic plan for the Veterans Transportation Project as directed by the Valley Regional Transit Executive Board. A Leadership Group was formulated to provide input for the Strategic Plan chaired by Mayor Tom Dale. The project to date includes demographic analysis, public input through an online survey and a workshop with the Liberty Charter School students. The Leadership Group reviewed the output from the data collection, survey, and strategy development, and directed staff to reach out to local governments and agencies for feedback on the draft surveys. Ultimately, the strategies will be incorporated into the Valley Connect Plan and guide future public transportation investments. The Mayor expressed appreciation to Ms. Fairless and Mr. Satterfield for the informative presentation. Government Class from Caldwell High School: The Mayor acknowledged Ms. Jackson, American Government teacher from Caldwell High School. Ms. Jackson asked all of the students in attendance to stand and introduce themselves. Conference last week in Boston. Sarah Biggers, Caleb Baker, and Maria Juarez gave summaries of what they learned during the conference. Each of the presenters expressed their sincere appreciation to the Council for the opportunity to attend the conference. ADDITIONS OR DELETIONS TO THE AGENDA MOVED by Hopper, SECONDED by Clark to approve the agenda as printed. MOTION CARRIED AUDIENCE PARTICIPATION None. CONSENT CALENDAR: 1.Approve acceptance of the minutes from the Caldwell City Council Regularly Scheduled Meeting held on November 19, 2012; the Caldwell City Council Special Meetings held on November 16, 2012 and November 26, 2012; the Youth Master Plan Committee Meeting held on October 23, 2012; and the Employee Benefit Trustee Meeting held on July 23, 2012; 2.Approve Order of Decision for Case No. SUB-201(E)-09 (Caldwell Commons time extension); 3.Approve Resolution No. 180-12 accepting the Award of Contract to Cesco of Meridian for the purchase of a used low boy trailer in the amount of $55,284 for use by the Street Department; 4.Approve Resolution No. 181-12 accepting the Award of Contract to Glenn Dick Equipment Company for the purchase of a new hydraulic excavator in the amount of $157,620 for use by the Water Department; 5.Approve Resolution No. 182-12 accepting the Award of Contract to Cesco of Meridian for the purchase of a used hydraulic excavator in the amount of $49,700 for use by the Street Department; 6.Approve Resolution No. 183-12 accepting a Warranty Deed from VVPI, LLC for the purpose of constructing a traffic signal at the intersection of US Highway 20-26 and Smeed Parkway; 7.Approve Resolution No. 184-12 accepting a Warranty Deed from Freehold Development, LLC for the purpose of developing Skyway Street; 8.Approve ResolutionNo. 185-12accepting an Easement from the Saray Company for the purpose of providing a domestic water main line pathway; MOTION CARRIED OLD BUSINESS: None. NEW BUSINESS: (PUBLIC HEARING [LEGISLATIVE]: ENACTING A NEW CHAPTER 4, ARTICLE 19, SECTIONS 04-19-01 THROUGH 04-19-19 WITHIN THE CALDWELL CITY CODE D SEDIMENT CONTROL/G The Mayor declared the public hearing open. Brent Orton, 621 Cleveland Blvd, presented the staff report. He stated that the City of Caldwell is required under regulations of the Municipal Separate Storm Sewer System (MS4 Permit - Clean Water Act regulated by EPA) to establish this ordinance. The purpose of the ordinance is to take on the responsibility, as outlined within the permit, to administer the storm water pollution prevention parcels over one acre in size. The ordinance will be enacted as of December 21, 2012. A new fee will be activated in association with the ordinance. A public hearing for the new fee will take place within the next few months. This ordinance allows the City to conduct inspection of each construction site that would require such a permit. Mr. Orton outlined the contents of the ordinance. In response to questions from Councilman Hopper, Lee Van de Bogart, 621 Cleveland Boulevard, explained that the ordinance requires permit holders to use the Idaho Construction Site Erosion and Sediment Control Field Guide. Neighboring cities are using the same guide which provides for uniformity. The ordinance provides that as the best management standards change, the latest edition be used. st; Councilman Hopper noted that the ordinance must be enacted no later than December 21however, he recommended in the future that when an ordinance such as this, which affects a large group of citizens with mandated regulations, plans should be made by staff to allow for three readings of the ordinance. The three reading process could assist with informing the public. MOVED by Hopper, SECONDED by Blacker to close the public hearing. MOTION CARRIED (CONSIDER BILL NO. 20 [ORDINANCE NO. 292 AND SEDIMENT H A REQUEST TO WAIVE THE RULES, PASS ON THE FIRST READING, AND APPROVE THE SUMMARY FOR PUBLICATION) The Mayor read the ordinance by title only: AN ORDINANCE ENACTED BY THE CALDWELL CITY COUNCIL ENACTING A NEW CHAPTER 4, ARTICLE, 19, SECTIONS 04-19-01 THROUGH 04-19-19, INCLUSIVE, OF THE PROVIDING FOR AN EFFECTIVE DATE; PROVIDING FOR SEVERABILITY; AND REPEALING ALL ORDINANCES, RESOLUTIONS, ORDERS AND PARTS THEREOF IN CONFLICT HEREWITH. MOVED by Hopper, SECONDED by Blacker to waive the three reading process and consider Bill No. 20 (Ordinance No. 2921) on its first reading by title only. Roll call vote: Those voting yes: Hopper, Callsen, Pollard, Clark, Blacker, and Ozuna. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED MOVED by Hopper, SECONDED by Blacker to sponsor Bill No. 20 (Ordinance No. 2921), move for its passage, and approve the summary for publication. Roll call vote: Those voting yes: Hopper, Callsen, Pollard, Clark, Blacker, and Ozuna. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED (FINANCE AND HUMAN RESOURCE REPORTS) Councilman Callsen reported that the Finance Committee has reviewed current accounts payable in the amount of $779,422.79for the period ending November 23, 2012and net payroll inthe amount of $253,737.87for the pay period ended November 17, 2012. Councilman Pollard reported that the Canyon County Animal Shelter won second place in the Rachel Ray Challenge. A check for $50,000 was presented to the Animal Shelter last Friday. The challenge was based on the amount of adoption increases during the months of August, September, and October this year in comparison to last year. The shelter had 2,082 adoptions over those three months. The first price went to a shelter in Texas located in a larger metropolitan area. They exceeded Caldwellby only 37 adoptions. All Council Members expressed their appreciation to the Chamber of Commerce for the outstanding Night Light Parade. It was well organized and conducted in a timely manner. Comments were made about the exceptional large attendance. Council Member Ozuna expressed her appreciation to City Clerk Debbie Geyer for chairing the Youth Master Plan Committee and organizing informative meeting sessions. th Councilman Clark reported that on Saturday, December 8 the Wilder VFW will be sponsoring a chili feed with the proceeds going to assist veterans. The Mayor reported that he recently attended the National League of Cities Conference in Boston and spoke at workshops concerning the Youth Master Plan. He encouraged the youth in the audience to participate in the Mayors Youth Advisory Council. Upcoming Events: December 13, 2012: City Employee Recognition Night December 17, 2012: Next Regularly Scheduled City Council Meeting December 18, 2012: Public Workshop regarding the future use of the historic Carnegie Library. December 19, 2012: Public Workshop for the purpose of reviewing conceptual drawings of the round-a-bout intersections on Ustick at Lake, Indiana, and Florida. It will be held at Heritage Community Charter School at 5:00 p.m. December 24 & 25: City Hall will be closed in honor of Christmas. 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