HomeMy WebLinkAbout03-05-1992 LIBRARY MINUTES • � 1010 Dearborn Street, Caldwell, Idaho 83605, Telephone 459-3242
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LIBRARY BOARD MEETING
March 5, 1992
The meeting was called to order by Chairman Phil Eldredge at 7 p.m. The following
members were present: Charles Gray, Josie Miller and Alta E. Williams. Elaine
Leppert, Library Director, and Chuck Houchins, City Council member, were also
present.
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The minutes of the January meeting were approved. (MSP Gray/Miller)
The January bills, totaling $32,014.01, were approved. (MSP Gray/Miller)
The February Financial statement was approved and a motion was made to pay bills
totaling $24,834.25. (MSP Gray/Miller)
The auditor had suggested daily deposits for the Library. After much conversation
on this and input from Elaine, it was suggested the deposits would be made on
Tuesdays and Fridays unless $150.00 was received and, in that case, the deposits
would be made daily. The auditor suggested that checks should not be signed in
advance; in the future the Chairman will sign the payroll check and other checks
. at that time if payment must be made before the first of the month.
Elaine explained that she had finished filling out a complicated form for handicap
accessibility and the Americans Disabilities Act, and she would be bringing to the
Board several changes that must be made in the building and the parking lots to
conform to this law.
Elaine reported that the Literacy projects are going well.
Elaine reported on the status of grants and advised the money had been received in
the amount of $5,036.52 and deposited to the Oral History account. These are
monies from the publication of the book published during the Centennial and were
accepted by the Library under the terms recommended by the Library and the
Board.
The Topical Tours will start March 9.
The book sale will be May 14, 15 and 16 this year.
Elaine has prepared for Teri at City Hall comments on what the lo Initiative would
do to the Caldwell Public Library. Each board member was given a copy of this.
The issue of potential increases to fees or additional fees was deferred to a later
date when more is known about the effect of the Initiative.
Meeting adjourned at 8:40 p.m.
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Alta E. Williams
Secretary
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316 West Elm St.
Caldwell, ID 83605
March 27, 1992
Board of Trustees
Elaine Leppert
Caldwell Public Library
1010 Dearborn
Caldwell, ID 83605
Dear Board members and Elaine,
Once again the growing season is upon us and I am already scheduling my
travels for the summer. It looks like I will be out of town during the first week
of the next four and perhaps five months. Rather than cause Elaine the
worries of the "are we going to have a quorum" game I think it would be best if
I resigned my position on the board.
• I resign with a great deal of reluctance because I have enjoyed this association
with the staff and the trustees of the Library (I'll also have to start paying
flnes). Caldwell Public is surely one of the flnest and best managed libraries in
the area. Keep up the good work!
With best regards, ',
�������
Scott M. Bolton
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' i, Fiscal Year Oct. l, 1991 - Sept. 3�, 1992
� MONTHLY STATEMENT OF ITlCOP1E AND EXPENDITURES
FOR THE P-10fJTH OF FEBRUARY, 1992
,� � CURRENT MONTH YEAR TO DATE REh1AINING BUDGET
• REVENUE
Property Tax 10,383.15 141,710.70 72,200.30 $213,911.00
Sales Tax (from State) 3,297.59 8,571.82 22,298.18 30,870.00
State Revenue Sharing 10,330.40 21,432.15 20,193.85 41,626.00
Book Sale / Fund Raisers 79.88 629.97 1,270.03 2,000.00
Copier 746.17 2,927.83 3,472.17 6,400.00
Fines 800.09 3,700.27 5,299.73 9,000.00
Gifts / Mer�orials 45.00 1,076.74 923.26 2,000.00
Interest - 7,640.41 14,359.59 22,000.00
ILL 33.13 69.78 30.22 �00.00
Lost/Damaged Mat. 105.80 318.39 398.61 717.00
Miscellaneous 18.27 145.25 854.75 1,000.00
Non-Resident 921.00 4,068.00 6,552.00 i0,620.00
Oral History 5,036.52 5,373.25 (5,323.25) 50.00
Staff 22.46 282.96 217.04 500.00
Summer Reading - 127.00 223.00 350.00
Sales Tax Collected 52.92 269.45 386.55 65E.00
Grants - 3,270.00 11,730,00 15,000.00
Contingency Fund - - 115,000.00 115 ,�OO.QO
TOTAL 31,872.38 201,613.97 270.186.03 471,800.00
DEPOSITS:
! Operating 31,872.38
Mon. Inv. Trans. 15,600.00 LEAVE USED
600.2 Refund 240.94 SICK LEAVE
C. Harris 4 hrs.
G. Lewis 1 "
TOTAL DEPOSITS: 47,713.32 J. Perry 8 "
BEGINNING CASH BALANCE: 146.88 VACATION
Deposits: 47,713.32 E. Leppert 4 "
Checks written: 47,834.25 J. Perry 36z "
ENDING CASN BALANCE: 25.95
OPERATING RESERVE
MONETARY INV.: 370,909.66
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t • Current fFlonth Year to Date Remaining Budget
EXPENDITURES
� SALAR�ES & BENEFITS
• + � Salaries 12,757.72 69,622.34 95,301.66 $164,924.00
� Costs & Benefits 2,931.70 14,536.10 25,463.90 40,000.00
Unemplayment - - 1,000.00 1,000.00
Sub-Total 15,689.42 84,158.44 121,765.56 205,924.00
ADMINISTRATION
Book Sale/Fund Raisers 10.79 45.77 154.23 200.00
Dues / Conferences 4.00 244.00 1,356.00 1,600.00
P�iscellaneous 10.05 47.34 352.66 400.00
Postage 93.60 138.24 311.76 450.00
City Admin. Charges - - 1,840.00 1,840.00
Public Relations - 136.00 (36.00) �00.00
Sales Tax 52.74 261.76 394.24 656.00
Travel - 46.40 453.60 500.00
Sub-Total 121.18 919.51 4,826.49 5,746.00
TECHNICAL SERVICES '
Materials
Adult Books 1,549.87 6,056.88 11,943.12 18,000.00
Adult A-V 15.15 82.98 1,417.02 1,500.00
Computer Software - - 300.00 300.00
Gifts, Book 71.25 790.94 709.06 1,500.00
Juvenile Books 346.56 3,141.40 6,858.60 10,000.00
Juvenile A-V 19.95 198.02 401.98 600.00
Pamphlets - - 50.00 50.00
• Periodicals 158.00 459.38 6,540.62 7,000.00
Reference 429.30 2,376.12 4,023.88 6,400.00
Standing Orders 83.25 10,013.49 5,786.51 15,800.00
Staff Purchases 106.95 394.07 105.93 500.00
Young Adult 43.96 234.58 265.42 500.00
Operating & Supplies
Postage - Circulation 292.03 764.82 1,035.18 1,800..00
Postage - Tech. Serv. 98.20 549.33 1,150.67 1,700.00
Rebinding - 415.75 84.25 500.00
Paper & Printing, Copier 404.51 1,452.80 1,347.20. 2,800.00
Juvenile Supplies 6.22 7.22 92.78 i00.00
Public Relation Sup. - 91.09 8.91 100.00
Tech. Serv. Supplies 289.07 2,799.21 1,000.79 3,800.00
Sub-Total 3,914.27 29,828.08 43,121.92 72,950.00
COMPUTEB.
CLSI / Boise Pub. Lib. 233.10 5,208.87 291.13 5,500.00
Data Lines 174.75 873.75 1,326.25 2,200.00
WLN 1,127.02 5,831.85 10,668.15 16,500.00
Sub-Total 1,534.87 11,914.47 12,285.53 24,200.00
PUBLTC SERVICES
Adult Programr�ing - 17.39 132.61 150.00
Child's Programming 20.89 81.10 218.90 300.00
ILL 233.90 681.07 1,118.93 1,800.00
Oral History 9.00 38.48 21.52 50.00
• Postage �P.R.� 23_20 35.74 364.26 400.OQ
Surn�er Reading 190.75 309.25 500.00
Sub-Total 286.99 1,034.53 2,165.47 3,200.00
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+ Current Month Year to Date Remaining Budget
- EXPENDITURES (Continued)
� • BUILDING
Contracts 68.00 911.50 3,788.50 $ 4,700.00
Equipment P�aintenance 221.05 302.07 9g7.g3 1,300.00
Glass Breakage - - 500.00 500.00
Insurance - - 500.00 500.00
Lawn - - 300.00 300.00
Maint. & Rep. (Bldg.) 165.70 951.95 3,548.05 4,500.00
Supplies (Bldg.) 342.64 618.89 1,581.11 2,200.00
Theft Fund - - 50.00 50.00
Utilities 1,942.94 7,101.30 7,898.7p 15,000.00
Sub-Total 2,740.33 9,885.71 19,164.29� 29,050.00
CAPITAL OUTLAY
Contingency Fund - - 113,160.00 1i3,160.00
Li6rary Furnishings - 360.00 1,710.00 2,070.00
Grants 547.19 3,604.50 11,395.50 15,000.00
Gifts - Non-Book - 487.50 12.50 500.00
Sub-Total 547.19 4,452:00 126,278.00 i30,730.00 ',
TOTAL EXPENDITURES 24,834.25 142,192.74 329.6Q7.26 $471,800.00
; EXPENDITURES
• Operating 24,834.25
�•ionetary Inv. 23,000.00
TOTAL EXPENDITURES 47,834.25 UTICITIES
Power 1,389.39
Phone 89.55
Water 464.00 (Irrigation)
Sewer
Trash
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CALDWELL PUBLIC LIBRARY
�10NTHLY SERVICES REPORT
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DATE FEBRUARY, 1�92
PREVIOUS BALANCE ADDED DELETED NEW BALANCE
BOOKS Titles 72800
Units 86,�+68 NO RE ORT
PATRONS 6,983 199 7 7,175
NUMBER OF: THIS MONTH YEAR TO DATF
REFERENCE QUESTIONS ANSWERED 1,285 5,77$
INTERLtBRARY LOAN BOOKS RECEIVED / LOANED lol / 98 1+62 / 513
"A" LIBRARY PROGRAMS o 13
ATTENDANCE AT "A" LIBRARY PROGRAMS o 1.015
"J" LIBRARY PROGRAMS 13 87
ATTENDANCE AT "J" LIBRARY PROGRAMS 401 2,b0�+
TIMES MEETING ROOMS WERE USED (OTHER THAN CPL USE) 50 233
ATTENDANCE AT MEETING ROOMS (OTHER THAN CPL USE) 637 2,060
VOLUNTEER HOURS 159.75 77k.25
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CALDWELL PUBLIC LIBRARY ' ° ,
MONTHLY CIRCULATION REPORT
A DEPARTMENT DATE: FEBRUARY, 1�
THIS YEAR LAST YEAR LAST YEAR
TH IS MONTH
BOOKS 5,887 27,952 5,875 27,353
MAGAZINES l�i7 1,58�+ �89 2,136
RECORDS 29 215 59 2�+8
CASSETTES gp 567 93 �+79
OTHER ** �31� 8l�7 262 989
NON—ZEBRA CHECKOUTS 781 3,28�+ �+65 2,599
TOTALS 7,�+38 3�+,�+�+9 7,2�+3 33,80
#�Restricted desk books: 21/ Manual Checkouts: �+/ Use of typewriter: 8/
Pamphletss 12/=- Art & Sculpture: 0/ Video 189
J DEPARTMENT
THIS YEAR LAST YEAR LAST YEAR •
THIS MONTH TO DATE SAME MONTH TO DATE
BOOKS 3,755 17,513 3,670 18,203
MAGAZINES 5 12 6 2�+
RECORDS 26 106 36 154
CASSETTES 27 137 56 223
PUPPETS 18 35 — 30
J �d0(�—ZEBRA 7�+ 287 — —
TOTALS 3,905 18,090 3,768 18,63�+
TOTALS DAILY AVERAGE
CHECK OUTS 10��2� 372
CHECK INS 10,68�+ 382
RENEWALS 135
PATRONS REGISTERED 199 •
PATRONS REREGISTERED 75
MOLDS PLACED 1 � 7
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