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Home My WebLink About10-03-1995 LIBRARY MINUTES � � c,�y Coti�� ' LIBRARY BOARD MEETING October 3, 1995 The meeting was called to order at 7:00 p.m. by Chair Philip Eldredge. Those present were members: Patrick Takagi, Josie Miller, Ann Day, Pat Papapietro and Library Director, Elaine Leppert. The minutes of the previous meeting were approved as submitted. (MSC Miller/Day) Bills in the amount of $41,477.22 were approved for payment. (MSC Day/Miller) The City of Caldwell policy for worker compensation claims was reviewed. After discussion the following motion was approved. In cases of work related injuries approved by the State Accident Insurance Fund the Caldwell Public Library Board authorizes a subsidy of one third (1/3) of the employee's salary not to exceed an amount equal to ten (10) paid working days. (MSC Takagi/Miller) � The board further stated: Our interpretation of this motion is that work related injuries should not penalize the employee. The non-resident fees for the 1996 fiscal year shall remain at $43.00 (regular), $26.00 Senior Citizens. (MSC Day/Papapietro). The next board meeting will be November 2 at 7:00 p.m. at the library. Meeting adjourned 8:05 p.m. Pat Papapietro Secretary � � . � LIBRARY WORKERS COMP CLAIM 10/12/95 � 9/21-9/29/95 Actual hours off due to injury - 52.50 Hrly Salary 8.01 Wages 420.53 FICA 32.17 Retirement 48.82 Workers Comp 2.02 Total Cost 503.54 State Insurance Fund pays 67% after the fifth day unless the disablity exceeds 14 days. Under these conditions, benefits are payable from the date of the disability. Since time off is 1 1 days, benefits start on the sixth day. 28 hours covered by workers comp @ 67% = 150.27 • If leave time is used to cover hours not included in SIF Benefit: Library Cost: Wages less SIF Benefit = 33.75 hrs 270.26 FICA 20.67 Retirement 31.38 Workers Comp 1.30 Total Cost 323.61 If leave time is not used to cover hours not included in SIF Benefit: Library Cost: Total cost less SIF Benefit = 323.61 Cost of leave hours not used (33.75) 323.61 647.22 �� , ly . y � /:',' �r j �' j r " RIDER A SG�DULE OF A�ES' � D Data Migration and Implemeatarion Plan Y� R�OIISib��ty Comnletion 'f�ime �� f/zS 2 9 Joint Week 0 Contract ezecution 9�ZS-/�/�z'1'HE CITY Week 0-12 Commeuce databasa cleaaup on curreat systcm � �` � W� 1 Provide preinstallatioa packet for trainin8 S�� AMERTI Wce� 1 provide ceatral site specifications � /0/2 ' ' le data for conversion review i�''.%" � `� n � /d�Z -� THE CITY Weelc 1 Provide samp f` � � r � S r��`I /0/9-- /.? THE CITY Week 2 Plan central site modifications as nee�ed j,�.�0 h,�s � U I> > Cti �o//G - Zo AMERITECH Wee1c 3 p►PP�ve c�tral site pians � - Zo �� CITY Wcek 3 Begin site preparation r 0 23 -�7 Joint �ee1�-4� ;�''��/ Pre��larion overview at AMERITECH. ;�`i�� Lf � / Week 5-12 Prepare data conversion pardmeters /0�30- / �Z Z Toint � ��/G _ �� C�-y Week 6 Sign off on data conversion parameters ri� THE CTTY Wcek 8 Complete site preparations � Zo a� � i%�r* .. ��erv�"�' r z�� - 8 AMERITECH f Week 10 Deliver equipment `� r� , n s� � ��!�- Z Z A M E R I T E C H W e e k 1 2 Install hardware .r�PC /c�J�� alr � S �� `/`,a � 1�/ 8 -�. Z p�,� E� C H W e� k 1 2 Hardware functionality test � G �� {� A M E R I T ECH Week 13 Install bibliographic interface � d I i z� z 5— z 9 l 4,� v�° � � r� � z� i S -�� p M E R I T E C H Week 13 Load software a u 4V�°� 1 �, � �' /�iS �-`� AMERITECH Woe1c 13 Install MiniCirc for interim Circulation Wee3c 13 Load mapping parameteis and commeace MARC bbliographic and item / 2�25 - � `� AMERITECH database load ! 2/2S 2 9 AMERITECH We�C 13 Provide training database � f j-� Joint Week 14 Traia on Circulaiion Module aad other System Admin.ist�ve funciions � r�� Jo �y� 15 Verify bibliographic/item conversioa l BOISE PUBLIC LIB �� 8 1995 � , 1 RIDER A (cont'd) ('omnletion 'Cime �1� � Re�o ns� ty . �l8 � ! �- AMERITECH Week 15 Commeuce patron database extraction /��- � a-- AMERITECH Wxk 15 Install MiniCirc for iaterim circulatioa AMERITECH Week 16 Complete patron database eztractioa ,1�� _ f `� p,�c�s pa�n aata / /,� _ / � Joint Week 16 Verify patroa conversion �� W � 17 gegin use of MiniCirc ��Z 2 - 2 � THE CITY Week 17 Discontinue use of previaus system ��22. Z�p 'I'�iE CTTY p „ Week 18 Offload transaction data from previous system I G � S ' ; P �� r�z q - �l z AMERrrECx � �' � � i � �, , /29_ 2�i 7oinc �y� ig Verify cransaction conversion �� ,� n , �q�c T"tIE CPfY Week 19 Commeaca online opentions Qn �� eu' d z�� - � � Wesk 19 Load and p� MiniCirc data ' o� ?�S y Joint r �`"� � � r�� S `� Joint Week 19 Online assuraace tra�n�n8 0 a.�-�-s - y Joint Week 19 Train on cataloging � i � • .� � sed implemcntarioa plan is contingent upoa the continued operatioa of the library's �� 3'�m' P P� the mi tion process che ProPo� �hedule is subjeci w Should the current system become inoPerable during 8m change. aad AMERTI'ECH will have fourtecn (14) daYs to draft a preliminarY *Upon contract ezecution, THE CITY ts it contractual obligaiions. The Schedule of Activities which will be met by AMERITECH if TF� C� � final schedule will be reviewed and acceptad during orieatatioa. BOISE PUBLIC LIBRARY - PAGE R-2 Sept�ber g. 1� • DYNIX On-Line Integrated System With the change in circulation systems and the ability to collect more information about patron's and their use of the collection it may be time to look at circulation policy for possible revision. In the next few weeks we will be setting up the new system and must make many decisions these policies. The library staff are meeting on these issues as well and I will bring our suggestions to the board meeting. 1. Loan periods. We currently have 4 different loan periods Regular 28 days New Books 7 days Special collections 7 days FCL Test study books . Automobile repair Holiday books in season Puppets 14 days � Circuit Audios 14 days Videos 3 days 2. Types of patrons Regular Adult no total limits or material limits except not more than three with same call number. Regular Juvenile must have adult permission to receive card ( under 18) and to borrow A-V materials or to use public computers. The restriction on borrowing A-V materials has been applied inconsistantly to those over 14. The juvenile department have always suggested a 10 book limit also not consistantly applied. New patrons (first iwo months) - limited to three items at a time. Teacher cards - no fines, able to borrow more than three items on a subject and an unenforced "class room set limit" of 30! Staff cards - no fines Non-resident cards - same as regular adult and juvenile but requires annuai fee. This system gives us the opportunity to set different loan periods, fine rates, number of items out at a time and to limit materials according to a patron type. • 3. Fines . All material except videos: 20 cents per day with a finro day grace period. The fine on the third day is 60 cents. Videos: $1.50 per day with no grace period. Processing fee: $5.00 per item. 4. Information collected about the patron. This system really opens the gate to allowing almost any information field in the patron record. The vendor suggests using the social security number as the "patron ID number." Social security numbers are one number our collection agency has been asking for as well. • . . . 1996 Holiday Schedule • New Year's Day January 1 Monday Human Rights Day January 15 Monday Presidents Day February 19 Monday *(Easter) April 7 Sunday Memorial Day May 30 Monday Independence Day July 4 Thursday Labor Day September 2 Monday Veterans Day November 11 Monday Thanksgiving Day November 28 Thursday Christmas Eve December 24 Tuesday (close at 1:00 p.m.) Christmas Day December 25 Wednesday *"New Year's Eve December 31 Tuesday * Easter is not a paid holiday but the library is closed "* We have sometimes closed at 6:00 p.m. on New Year's Eve and sometimes not. � • . , " CALDWELL PUBLIC LIBRARY BUDGET FisEal Year Oct l, 1g9.5-Sept 30, 1996 � MONTHLY STATEMENT OF INCOME AND EXPENDITURES FOR THE MONTH OF OCT 19g5 REVENUE CURRENT MONTH YEAR TO DATE REMAINING BUDGET Property Tax 2.,.�i51. 46 2, 651. 46 273 , 048 . 54 $ 275 ,7 00 . 00 Sal es Tax From State - - 37 , 500 . OQ 37 , 500 . 00 State Re�i Shari ng - - 50 , 050 . 00 50 , OSO . 00 Book Sal ejFund Rai sers 130 . 63 130 . 63 3, 369 . 37 3, 500 . 00 Copier 559.50 559.50 8,140.5Q 8,700.00 Fines 1,011.77 1,011.77 11,488.23 12,500.00 Gi fts/Me�iori�l s - - 2, 500 . 00 2, S00 . 00 Interest - 36.34 14,963.66 15,000.00 ILL 2.60 2,60 147.40 150.00 Lost/Damaged Materi al s 137 . 61 137 . 61 862 . 39 1, 000 . 00 Miscellaneous 21.36 21.36 778.64 800.00 Non-Resident Fees 1,170.00 1,17Q.00 11,030.00 12,200.00 Oral Hi story 51. 80 51. 80 448 . 20 S00 . 00 Summer Readi ng 600 . 00 600 . 00 Sales Tax Collected 68.59 68.59 781.41 850.00 Grants 7,264.27 7,264.27 12,735.73 20,000.00 Conti ngency Fund - - 115 , 000 . 00 115 , 000 . 00 13,Q69.59 13,105.93 543, 44.07 $ 556,550.00 • DEPOSITS LEAVE USED Operating PEAD CD's 23,000.00 VACATION SICK REFUND 602.15 63.25 BORDERS 8. BORDERS 4. NSF BANK FEE 3.00 HARRIS 12. HARRIS 4. Mon I nv. Trans . 9 i 100 . 00 LEWIS 8. LEPPERT 2. PORTREY 3. TOTAL DEPOSITS 45,235.84 WILLMORTH 1.75 WORKMANS C0�'IP 25.5 BEGINNING CASH BALANCE: 10,145.75 Deposits: 45,235,84 Checks Written: 44,629.17 ENDING CASH BALANCE: 10,752.42 OPERATING RESERVE: MONETARY INVESTMENTS 5,230.63 C D INVESTMENTS 200,000.00 PEAD ENDOWMENT 460 ,664.3d • _ . . ; PAGE 2 Cu��ent Month Year to Date Remaining Budget i EXP�NDZ��URES SALARIES & BENEFITS Salaries 15,471.53 15,471.53 204,528.47 $ 220,000.00 Costs & Benefi ts 6, 539 . 94 6, 539 . 94 60 , 260 . 06 66 , 800 . 00 Unempl oyment - - 800 . 00 800 . 00 Sub-Total �l� 22 , 0�� S, 5 8. 53 $ 7, 600 . 00 ADMINISTRATION Book Sale/Fund Raisers - - 300.00 300.0 0 Dues & Conference - - 2, 000 . 00 2, 000 . 00 Mi scel l aneous - - 400 . 00 400 . 00 Postage - - 500.00 500. 00 Ci ty Admi n. Charge - - 9, 040 . 00 9, 040 . 00 Public Relationa - - 400.00 400.00 Sales Tax 73.82 73.82 776.18 850.00 Travel - 700.00 700.00 Sub-Total 73.82 73.82 14,116.18 $ 14,190.00 TECHNICAL SERVICES Ma��r�a1s Adul� Books 1,889.06 1,889.06 26,610.94 28,500.00 � Audio Vi sual/Comp. /S-W 100 .�0 100 . 80 3, 899 . 20 4, 000. 00 Gi fts, Book 1, 500 . OQ .1, 500 . 00 Juveni le Books 651. 67 651. 67 16 , 348 . 33 17 , 000 . 00 Periodicals 9, 500. 00 9, 500. 00 Reference 488 . 50 488 . 50 8, 511. 50 9, 000 . 00 Standing Orders 2,173.90 Z,173.90 19,826.10 22,000.00 Young Adult 117.52 117.52 1,382.48 1,500.00 Operating & Supp7ies Postage- Ci rcul ati on - 22y. � 0 2, 500 . 00 2, 500 . 00 Postage- �ech . Serv. 292 . 85 �� 2, 2 70 . 40 2, 500 . OC Rebinding - - 600. 00 600.00 Paper & Prin�ing 232.44 232_�44 4,167.56 4,400.00 Tech. Serv. Suppl i es 126 .17 126 . 17 7, 873 . 83 8, 000 . 00 Sub-Total 6,072.91 6,009.66 1Q�,990.34 $ 111,000.00 • , � PAGE 3 , � C URRENT MONTH YEAR TO DATE REMAINING BUDGET ;. EXPENDITURES (CONTINUED) • PUBLIC SERVICES Adul t Programmi ng - - 300 . 00 Chi 1 dren' s Programmi ng 7, 1.7 7. 17 1,192 . 83 $ 1, 200 . 00 ILL 15.00 15.00 3,385.00 �,400.00 Oral Hi story - - 500 .-0 500 . 00 Sub-Total 22 , 17 � 5, 377 . 83 5, 400 . 00 BUILDING Equi pment Mai ntenance 189 . 00 189 . 00 6, 811. 00 7, 000 . 00 Insurance - - 500.00 500.00 Lawn - - 800.00 800.00 Ma i ntenance & Repai r 150 . OC 150 . 00 11, 550 . 00 11, 700 . 00 Supplies (Bldg. ) 12.59 12.59 4,887.41 4,90a.00 Theft Fund - - 15Q . 00 150 . 00 Utilities 1,495.75 1,495.75 14,004.25 15,500.00 Computer Systems 2,136 . 49 2,136 . 49 23 , 863 . 51 26 , 000 . 00 Tel ecommuni cations 233 . 18 233 . 18 3, 566 . 82 3, 800 . 00 Sub-Total 4, 217 . O1 4, 217 . 1 66 ,13 . 9 7, 350 . 0 CAPITAL OUTLAY Conti ngency Fund - - 3, �10 . 00 3. O 10 . 00 • LIbrary Furni shi ngs 2, 845 . 00 2, 845 . 00 41, 155 . 00 44 , 000 . 00 Grants 386.79 38�.79 19,613.21 20,000.00 Gi fts-Non book - - 1, 000 . 0 0 1, 000 . 00 Sub-Total 3,231.79 3,231.79 64,778.21 , . TOTAL EXPENDITURES 35 , 6�.9 .17 35 , 565 . 92 520 , 984. 08 $556 , 550 . 00 EXPENDITURES 35 , 629 . 17 Operating Monetary Inv. 9, 000 . 00 TOTAL EXPENDITURES 44,629.17 •