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HomeMy WebLinkAbout2012-08-20city council minutes 6:00 P.M. (CITY COUNCIL WORKSHOP FOR THE PURPOSE OF S WELLNESS PROGRAM WITH JULIE TAYLOR FROM WEST VALLEY MEDICAL CENTER MAKING THE PRESENTATION) Council President Blacker called the meeting to order at 6:00 p.m. Present: Blacker, Ozuna, Hopper, Callsen, Pollard, and Clark. No decisions were made or action taken. The workshop ended at 6: 37 p.m. REGULAR MEETING August 20, 2012 7:00 P.M. The Mayor reported that a workshop was held at 6:0 Wellness Program with Julie Taylor from West Valley Medical Center making the presentation. The Mayor asked that everyone stand for the invocation lead by Reverend Ron Clegg of the New Life Celebration Church of God and remain standing for the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: Blacker, Ozuna, Hopper, Callsen, Pollard, and Clark. CONFLICT OF INTEREST DECLARATION None. SPECIAL PRESENTATIONS Employee of the Month June 2012: Moved to the next meeting, as employee was not able to attend. July 2012: Awarded to August Medellin. The Mayor acknowledged Mr. Medellin and presented him with a with a plaque and gift certificate. ADDITIONS OR DELETIONS TO THE AGENDA None. AUDIENCE PARTICIPATION None. CONSENT CALENDAR: Approve acceptance of the minutes from the Caldwell City Council Budget Workshop 1. Meeting held on July 30, 2012 and the Caldwell City Council Regularly Scheduled Meeting held on August 6, 2012, the Caldwell Industrial Airport Commission Meeting held on August 2, 2012, and the Senior Center Board Meeting held on August 13, 2012; Approve the understanding of services provided by Eide Bailly in association with the City of 2. Caldwell financial audit; Approve the appointment of Mary Twitchell for a term to expire December 31, 2012 and 3. Sharon Kolins for a term to expire December 31, 2014 to the Caldwell Senior Board; Approve the appointment of John Klockentager for a term to expire December 31, 2013 to 4. the Caldwell Golf Board; Approve the appointment of Anita Wilson for a term to expire December 31, 2015 to the 5. Youth Master Plan Committee; Approve Resolution No. 101-12 for the Award of Contract to Valmont Industries of Valley, 6. Nebraska in the amount of $80,125.00 for the US Highway 20-26 Widening Aviation Way to Smeed Parkway for signal poles; Approve Order of Decision for Case No. ZON-80-12 (Paynter rezone); 7. Authorize approval of Resolution No. 102-12 signifying acceptance of Declaration of 8. th Covenant Concerning Removal of Shed for property at 304 S. 17 Avenue. øÝÑÒÌ×ÒËßÌ×ÑÒ ÌÑ ÝÑÒÍ×ÜÛÎ ÎÛÍÑÔËÌ×ÑÒ ÌÑ ßÓÛÒÜ ßÎÌ×ÝÔÛ íí ÑÚ ÌØÛ ÝßÔÜÉÛÔÔ Ú×ÎÛÚ×ÙØÌÛÎÍ ×ßÚÚ ÔÑÝßÔ ïèîï ÝÑÔÔÛÝÌ×ÊÛ ÔßÞÑÎ ßÙÎÛÛÓÛÒÌ É×ÌØ ßÒ ÛÚÚÛÝÌ×ÊÛ ÜßÌÛ ÑÚ ÖËÔÇ íðô îðïî÷ Item was withdrawn per union and management negotiation team. øÝÑÒÌ×ÒËßÌ×ÑÒ ÌÑ ÝÑÒÍ×ÜÛÎ Þ×ÔÔ ÒÑò ïì ÅÑÎÜ×ÒßÒÝÛ ÒÑò îçïëà ÌÑ ßÓÛÒÜ ÝØßÐÌÛÎ êô ßÎÌ×ÝÔÛ êô ßÎÌ×ÝÔÛ ëô ÍÛÝÌ×ÑÒ ðêóðëóïð ÑÚ ÌØÛ ÝßÔÜÉÛÔÔ Ý×ÌÇ ÝÑÜÛ ÐÛÎÌß×Ò×ÒÙ ÌÑ Ý×ÎÝËÓÍÌßÒÝÛÍ ÉØ×ÝØ Ü×ÍÏËßÔ×ÚÇ ß ÐÛÎÍÑÒ ÚÎÑÓ ÑÞÌß×Ò×ÒÙ ß Ô×ÝÛÒÍÛ ßÍ ß ÜÑÑÎóÌÑóÜÑÑÎ ÍßÔÛÍÓßÒ É×ÌØ ß ÎÛÏËÛÍÌ ÌÑ Éß×ÊÛ ÌØÛ ÎËÔÛÍô ÐßÍÍ ÑÒ ÌØÛ Ú×ÎÍÌ ÎÛßÜ×ÒÙô ßÒÜ ßÐÐÎÑÊÛ ÌØÛ ÍËÓÓßÎÇ ÚÑÎ ÐËÞÔ×ÝßÌ×ÑÒ÷ MOVED by Hopper, SECONDED by Blacker to continue this item to the next Regularly Scheduled City Council Meeting to be held on Tuesday, September 4, 2012 at 7:00 p.m. MOTION CARRIED øÐËÞÔ×Ý ØÛßÎ×ÒÙ ÐËÎÍËßÒÌ ÌÑ ×ÜßØÑ ÍÌßÌÛ ÝÑÜÛ ëðóïððî ÚÑÎ ÝÑÒÍ×ÜÛÎßÌ×ÑÒ ÑÚ ÌØÛ ÐÎÑÐÑÍÛÜ ÞËÜÙÛÌ ÚÑÎ ÌØÛ Ú×ÍÝßÔ ÇÛßÎ ÞÛÙ×ÒÒ×ÒÙ ÑÝÌÑÞÛÎ ïô îðïî ßÒÜ ÛÒÜ×ÒÙ ÍÛÐÌÛÓÞÛÎ íðô îðïí÷ The Mayor expressed appreciation to City Council and staff members for the healthy discussions held at the numerous workshops concerning the budget. He noted that with the fiscal constraints due to the economy, the decline of property values, and the increased price of items, it was a difficult year to construct a budget. The dedication and input of the Council, the Appointed Officials and the citizens was greatly appreciated. The Mayor asked Mr. Waite to present the budget report. ElJay Waite, 411 Blaine Street, outlined the budget noting that the proposed expenditures are $50,243,608 and the revenues with the use of fund balance is also $50,243,608 thus providing for a balanced budget. The assessed tax values in fiscal year 2010 were $1,375,863,119. The assessed tax values in this budget are $999,301,479 which is a 27.4% decrease in the assessed values. The decrease in property tax revenue to the general fund alone is $1,257,594. He noted that through the use of the SAFERS grant and use of fund balance, there have been no cuts in the police and fire safety services. The general fund is down $114,000 in comparison to 2010 with $728,000 in new one-time expenditures such as dispatch ($225,000), animal control ($65,000) and an employee benefit package in lieu of raises. Mr. Waite continued by stating that expenditures within the general fund shows an increase of $574,000 over 2012 budget due to the on- time expenditures. Mr. Waite continued by stating that the Golf Fund expenditures have been reduced by $105,000 in an effort from the golf pros to initiate a marketing campaign increasing pass holders and public awareness. The sewer fund shows an increase of $1.4 million dollars in anticipation of the purchase of land and infrastructure for the Caldwell Housing Authority sewer project. The revenues reflect the SAFERS grant ($740,000) for two years to preserve nine (9) fire department employee positions. There has been a reallocation of sales tax and revenue sharing from the library, airport, recreation, and the cemetery fund to fund safety services. FAA funding on the federal level has been limited, which will affect projects at the Caldwell Industrial Airport. Property tax revenue is decreased $1,257,594 from 2011 and $489,761 from 2012. Discussions have already begun with department heads and employees concerning tight budgetary concerns and doing more with less. The Mayor announced that there are ongoing discussions of funding safety services in the future considering the continued decrease of property values. The cooperation between the City and the fire union is continuing as discussions are held about efficiency and saving dollars. The police department has been able to build a fund balance in the past of approximately $2 million dollars over the past several years. A portion of their fund balance has been allocated to balance their budget. Approximately 21 personnel positions City-wide have not been filled through either attrition or lay-offs over the past couple of years. The Mayor continued by reporting that positive discussions have been held with the Caldwell Golf Board and staff members. A strong proposal to raise revenues at the golf courses will be forthcoming at the next City Council Meeting. Some incentives have been put in place for existing pass holders to ignite interest from either past or new members. In response to questions from Councilman Blacker concerning the letter received from the Canyon County Commissioners regarding the dispatch expenditure, Mr. Waite reported that he will be meeting with Commissioner Ferdinand to discuss the 911 grant funding. Councilman Blacker expressed his concern that no funds be sent to Canyon County until this issue is resolved. Monica Jones, 411 Blaine Street, presented handouts to the Council Members concerning the proposed employee benefit package and the summary of benefits as of October 1, 2012. Councilman Clark expressed gratitude to the Council Members for re safety services personnel in relation to the proposed employee benefit package. The Mayor concurred with Councilman Clark but also stated his appreciation to all of the City employees. He noted that raises have not been given to the employees for five years, which is a testimony of the quality of employees in their hard work and dedication. Crime has decreased and the quality of work has continued throughout all departments. The cooperation between employees has been incredible with considerable cross training efforts taking place. In response to comments from Councilman Callsen, the Mayor reported that the budget has been presented for the past few years to the public at the Chamber of Commerce luncheons during the months of June, July, and August. Seven City Council Budget Workshops were also held, which were available for the public to attend. MOVED by Hopper, SECONDED by Blacker to close the public hearing. MOTION CARRIED øÝÑÒÍ×ÜÛÎ Þ×ÔÔ ÒÑò ïë øÑÎÜ×ÒßÒÝÛ ÒÑò îçïê÷ ßÐÐÎÑÐÎ×ßÌ×ÑÒ ÑÎÜ×ÒßÒÝÛ ÚÑÎ ÚÇó îðïîóïí É×ÌØ ÌØÛ ÎÛÏËÛÍÌ ÌÑ Éß×ÊÛ ÌØÛ ÌØÎÛÛ ÎÛßÜ×ÒÙ ÐÎÑÝÛÍÍ ßÒÜ ÐßÍÍ ÑÒ ÌØÛ Ú×ÎÍÌ ÎÛßÜ×ÒÙ ÞÇ Ì×ÌÔÛ ÑÒÔÇò÷ The Mayor read the ordinance by title only: AN ORDINANCE ENTITLED APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012 APPROPRIATING THE SUM OF $50,243,608 TO DEFRAY THE EXPENSE AND LIABILITIES OF THE CITY OF CALDWELL, IDAHO, FOR SAID FISCAL YEAR, AUTHORIZING A LEVY OF SUFFICIENT TAX UPON THE TAXABLE PROPERTY AND SPECIFYING THE OBJECTS AND PURPOSES FOR WHICH SAID APPROPRIATION IS MADE. MOVED by Hopper, SECONDED by Blacker to waive the three reading process and consider Bill No. 15 (Ordinance No. 2916) on its first reading by title only. Councilman Clark stated that he is not in favor of waiving the three reading process; however, we have given sufficient time for individuals to comment. Roll call vote: Those voting yes: Hopper, Callsen, Pollard, Clark, Blacker, and Ozuna. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED MOVED by Hopper, SECONDED by Blacker to sponsor Bill No. 15 (Ordinance No. 2916) and move for its passage. Roll call vote: Those voting yes: Hopper, Callsen, Pollard, Clark, Blacker, and Ozuna. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED NEW BUSINESS: øÝÑÒÍ×ÜÛÎ ßÝÝÛÐÌßÒÝÛ ÑÚ ÌØÛ ÚÛÛÍ ×Ò ÛÈÝÛÍÍ ÑÚ ëû ÑÚ ÌØÛ ßÓÑËÒÌ ÐÎÛÊ×ÑËÍÔÇ ÝØßÎÙÛÜ ßÒÜ ÍÛÌ ÌØÛ ÐËÞÔ×Ý ØÛßÎ×ÒÙ ÜßÌÛ ÚÑÎ ÍÛÐÌÛÓÞÛÎ ìô îðïî ÜËÎ×ÒÙ ÌØÛ ÎÛÙËÔßÎ Ý×ÌÇ ÝÑËÒÝ×Ô ÓÛÛÌ×ÒÙ ÌÑ ÞÛ ØÛÔÜ ßÌ éæðð ÐòÓò÷ ElJay Waite, 411 Blaine Street, outlined the proposed fees in excess of 5% of the amount previously charged and requested that the public hearing date be set for September 4, 2012 during the next City Council Meeting. Discussion was held concerning the proposed fees for Purple Sage and Fairview Golf Courses and the incentive marketing plan. Councilman Pollard asked if the qualifying age for the Senior Citizen Pass will be lowered to 55. The Mayor recommended that the age be lowered to 60. This would make the age for Senior Golf Passes consistent with neighboring golf courses. Mr. Waite reported that lowering the qualifying age would take separate Council action. A resolution The Mayor reported that Mr. Watson is very supportive of this plan and has already lowered the rental price of his golf carts. MOVED by Hopper, SECONDED by Clark to amend the proposed golf fee schedule by not allowing for a discounted fee from the 2012 fee to read as follows: Annual Under Age 65 (Purple Sage Only) $630, Annual Age 65 and Older (Purple Sage Only) $575, and Annual Restricted (Monday-Friday, Purple Sage only) $525. In favor: five votes. In opposition: one vote. MOTION CARRIED MOVED by Hopper, SECONDED by Callsen to accept the fees as amended and set the public hearing date for September 4, 2012 during the Regularly Scheduled City Council Meeting at 7:00 p.m. MOTION CARRIED øÐËÞÔ×Ý ØÛßÎ×ÒÙ ÅÏËßÍ×óÖËÜ×Ý×ßÔÃæ ÝßÍÛ ÒÑò ßÐÐóïîóïî ß ÎÛÏËÛÍÌ ÞÇ ÎÛÙßÔ Ú×ÒßÒÝ×ßÔ ÞßÒÕ ßÒÜ ÝÑÔÔ×ÛÎÍ ×ÒÌÛÎÒßÌ×ÑÒßÔ ÌÑ ßÓÛÒÜ ÌØÛ É×ÔÔÑÉ ÚßÔÔÍ ÎÛÆÑÒÛ ÜÛÊÛÔÑÐÓÛÒÌ ßÙÎÛÛÓÛÒÌ ×ÒÍÌÎËÓÛÒÌ ÒÑò îððèðìéééî ÞÇ ÜÛÔÛÌ×ÒÙ ×ÌÛÓ íí ÚÎÑÓ ßÎÌ×ÝÔÛ î÷ The Mayor explained the quasi-judicial hearing process and asked the City Clerk to swear in those who would be giving public testimony. Anne Marie Skinner, 621 Cleveland Blvd. presented the staff report and outlined the facts as written. She presented an aerial map of the site, which the Mayor labeled as Exhibit CC-1000. Ms. Skinner noted that the owner and applicant are seeking to delete Item 2.33 from the recorded Development Agreement which reads: theatre; uses listed as permitted or special in a C-1 Neighborhood Commercial zone in Section 10-02-02 of city Code on Table 1 Land Use Schedule of Ordinance No. 2726. No uses, either permitted or special, from a C- Councilman Hopper stated his concern with the request in light of comments that were received from concerned citizens during the public hearing process at the time the development agreement was executed. Anne Marie Skinner stated that she compared the uses between the C-1 and C-2 zones. The most intensive uses would not be applicable to the request; however, an event center is allowed within a C-2 zone under a Special Use Permit. Staff recommends denial of the request. She stated that in review of the Comprehensive Plan, it makes more sense to leave the clause in the development agreement as it currently stands. In response to questions from Councilman Clark, Ms. Skinner stated that the theater is partially constructed but has not been completed. The applicant is desirous to use part of the building as an office facility and the other part as a one-screen theater. However, the owner wants to amend the development agreement making the property more marketable in case the applicant does not follow through with the purchase as planned. Mike Pena of Collier International, 2659 W. Primeland Drive, Meridian, spoke in favor of the request. The building has been vacant for several years. It is approximately 75 percent built out on the interior. The parking lot is not paved. The current development agreement only allows for a theater use, which eliminates many new users which might be interested in the site. It is currently under contract with a medical user but cannot finalize the contract as the development agreement is currently written. Allowing more uses would initiate the building to be brought up to code with the new owner, will have improved curb appeal for the residents of the City of Caldwell, will allow for the operation of new services to the residents, and will Anne Marie Skinner clarified that medical, dental, and orthodontic offices are permitted uses within the C-1 zone. The only C-2 authorized use would be the movie theater. Mayor Nancolas suggested that this item be continued while Mr. Pena relays this information to his client. If the application is withdrawn, the Planning & Zoning Department would process a refund of the hearing fee. MOVED by Hopper, SECONDED by Clark to continue this hearing to the next Regularly Scheduled City Council Meeting to be held on September 4, 2012 at 7:00 p.m. with the provision that Mr. Pena continue to communicate with his client and staff. If the application is withdrawn, a refund would be amount of $1,515,166.48 for the period ending August 10, 2012 and net payroll in the amount of $269,436.94 for the pay period ended July 28, 2012. MOVED by Callsen, SECONDED by Clark that accounts payable in the amount of $1,515.166.48 represented by check numbers 87757 through 88013and the total payroll in the amount of $269,436.94 represented by check numbers 23878 through 23935 payroll direct deposits be accepted, payment approved, and vouchers filed in the office of the City Clerk. MOTION CARRIED (COUNCIL COMMENTS) Councilman Hopper, Councilman Ozuna, and Councilman Blacker commented on the rodeo. Councilman Hopper announced that the ownership of the deli/coffee shop located in the TVCC building is now under management of TVCC. All items are reasonably priced for students. Councilman Clark commented on the streetscape improvements to Downtown Caldwell. The Mayor commented on the success of the Caldwell Night Rodeo. He reported on his recent meeting in Twin Falls regarding their success with economic development issues. He noted that a meeting for the Chamber of Commerce Government Affairs Committee will be held at Idaho st Pizza on Tuesday, August 21, at 11: 45 a.m. st The YMCA will be receiving the Community Inclusion Award at 4:30 p.m. on August 21. The Labor Appreciation Day will be on Sunday, August 26, at 1:00 p.m. This will be held at Caldwell Memorial Park. The Mayor noted that discussions continue to move forward with The College of Idaho concerning their football program. A Council workshop will be scheduled as more details are organized. rd City Hall will be closed on Monday, September 3. The next City Council Meeting will be held on Tuesday, September 4, 2012. A workshop session begins at 6:30 p.m. and the scheduled meeting at 7:00 p.m. ednesday, September 5, at 6:00 p.m. Councilman Callsen is the appointed liaison but all Council Members are welcome to attend. 0 p.m. at the Indian Creek Park through the end of September. The Mayor will be out of the office on September 24-28 attending meetings in Boise. The Indian Creek Festival will be held on September 14 (evening) and all day on September 15. (EXECUTIVE SESSION PURSUANT TO IDAHO CODE SECTION 67-2345, SUBSECTION (F) FOR THE PURPOSE OF DISCUSSING PENDING LITIGATION OR WHERE THERE IS A GENERAL PUBLIC AWARENESS OF PROBABLE LITIGATION) ðîçøùÛÄõÎÍÍØËêøúîïùøùÛÄûÑÜÚÒØËÉÎÚÎÏÇØÏØÔÏÉÎøÅØÚÈÉÔÇØêØÊÊÔÎÏÍÈËÊÈÜÏÉÉÎôÙÜÕÎúÎÙØ êØÚÉÔÎÏ for the purpose of discussing pending litigation or where there is a general public awareness of probable litigation at 8:36 p.m. Roll call vote. Those voting yes: Hopper, Callsen, Pollard, Clark, Blacker, and Ozuna. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED MOVED by Callsen, SECONDED by Clark to reconvene into Regular Session. MOTION CARRIED (ADJOURNMENT) MOVED by Blacker, SECONDED by Hopper to adjourn at 9:02 p.m. MOTION CARRIED Mayor Councilperson Councilperson Councilperson Councilperson Councilperson Councilperson ATTEST: City Clerk