HomeMy WebLinkAbout2012-07-30city council minutes
BOOK 53
PAGE 83
SPECIAL MEETING
SPECIAL SESSION
July 30, 2012
6:00 P.M.
The Meeting was called to order by Mayor Nancolas.
City Council members present: Blacker, Ozuna, Hopper, and Pollard.
City Council members absent: Callsen and Clark.
Staff members present: Brent Orton, ElJay Waite, Monica Jones, Brian Billingsley, and Chris Allgood.
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MOVED by Hopper, SECONDED by Blacker to continue this item to the next City Council Meeting to have
held on August 6, 2012 as 7:00 p.m.
MOTION CARRIED
(ADJOURNMENT)
MOVED by Hopper, SECONDED by Blacker to adjourn at 6:08 p.m.
MOTION CARRIED
SPECIAL MEETING
BUDGET WORKSHOP SESSION
July 30, 2012
6:08 P.M.
Mr. Orville Collins was present to answer questions regarding the availability of the historical Carnegie Library
building on Cleveland Boulevard. Councilman Blacker asked about the cost of utilities. The Mayor responded
that the approximate cost has been $8,000 to the Caldwell School District, which currently owns the building.
Brent Orton reported that after inspecting the building, it was noted that approximately $45,000 would be
needed for repairs and updates.
Councilman Hopper stated his interest in saving the building, but expressed concern as to the need to acquire it.
(DISCUSSION ITEMS FINANCE DEPARTMENT)
ElJay Waite presented the total cost for proposed employee benefits.
The .
The two percent (2%) one-.
The 401(k) match of two percent (2%) equals $54,306 with a total exposure of $204,945 if everyone
participates.
PTO (personal time off) of 24 hours: Already in the budget and would have no cost to the budget
Pay adjustments Requested for Street Department of $51,000 and Water Department of $35,000.
Total ongoing costs are $161,405 and a total of $336,670 from fund balance.
It was reported by the Mayor that two employees from the Street Department have resigned.
ElJay Waite reported that revenue came in higher and helped with the Police and Fire Department
budgets. A reduction of $358,794 should be expected next year within the general fund.
(RECOMMENDATIONS)
Such information would help clarify the benefit package to the employees.
Councilman Hopper recommended that we move forward with the proposed employee benefit
package.
Councilman Pollard stated that he was in agreement with the Street Department proposal but was
hesitant regarding the Water Department proposal. He supports of the $500 bonus package.
Council Members Blacker and Ozuna stated their agreement with the proposal as presented.
(DISCUSSION ITEMS STREET FUND)
Discussion was held concerning the Street Department funding: $2,900,000 projected fund balance at
the end of next year.
(RECOMMENDATIONS)
Councilman Hopper recommended that a 75% fund balance be maintained.
(DISCUSSION ITEMS AIRPORT)
Discussion was held concerning the fund balance which will decline until approximately 2018.
Councilman Hopper expressed concern that the airport is not sustainable with a fund balance of
$75,000.
(RECOMMENDATIONS)
BOOK 53
PAGE 84
Brent Orton suggested that we look to raising lease rates to increase the revenue.
(DISCUSSION ITEMS WATER DEPARTMENT)
Brent Orton presented a list of projected capital improvement projects.
(DISCUSSION ITEMS SEWER DEPARTMENT)
Brent Orton presented proposed improvements to the Waste Water Treatment Plant.
The fund balance should be expected to decrease from $7M to $2M by the end of the budget year.
A request for a small increase to the sewer rates will be requested based on the comparison of rates
from other cities.
(DISCUSSION ITEMS STREET LIGHTING FUND)
Brent Orton reported that this fund is healthy.
New lighting technology will be installed as a test project.
(DISCUSSION ITEMS BUILDING DEPARTMENT)
Brent Orton reported that a fee increase will be requested.
(DISCUSSION ITEMS IRRIGATION FUND)
Brent Orton reported that the systems from Pioneer Irrigation District have been the most problematic.
(DISCUSSION ITEMS CEMETERY FUND)
ElJay Waite reported that the fees have been compared to other cities.
A request will be forthcoming to increase fees of less than five percent (5%)
(RECOMMENDATIONS)
It was recommended by Councilman Hopper that we do not increase areas that are already comparable
or higher.
(DISCUSSION ITEMS GOLF DEPARTMENT)
ElJay Waite presented the current fees.
Mr. Waite will meet with John Watson and Ken Wheeler concerning the need to have a balanced
budget.
An aggressive, creative marketing approach must be followed to promote our courses and programs.
This department cannot operate within the red!
(DISCUSSION ITEMS FIRE DEPARTMENT)
Discussion held concerning the proposals for Chief Wendelsdorf, Chief Cater, and Chief Donahue.
Discussion held concerning the alternatives for the FICA deductions and contributions.
(RECOMMENDATIONS)
It was recommended that staff m
.
No decisions were made and no action was taken at this workshop.
(ADJOURNMENT)
The meeting was adjourned at 8:02 p.m.
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APPROVED AS written THIS 20 DAY OF AUGUST , 2012.
Mayor
Councilperson Councilperson
Councilperson Councilperson
Councilperson Councilperson
ATTEST:
City Clerk