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Home My WebLink About07-06-2005 LIBRARY MINUTES , • � STRATEGIC PLAN DRAFT, JULY, 2005 GOALS GOAL A: Customer Service • Staff of the library reflects the various ethnicities of the City of Caldwell • Address cultural and language issues in providing customer service and collection development. • Survey population groups and meet the library needs of the under-served. • Provide staff customer service training for improved interactions and understanding with non-English speaking or disabled patrons. • Provide adaptive technology to meet patron needs. • Outreach services are available to community individuals who are unable to come to the library. � � • GOAL B: Access To Information Through Technology • Adjust budgeting to reflect the appropriate mix of printed materials, audio- visual materials and web-based databases. • Continuously upgrade equipment to take advantages of changing technology. • Budget for replacement of technological equipment • Identify the role the librarians and staff play in providing training, and facilitating electronic access • Make local history collection more accessible to general public through digitization projects. • Consider increased use of online databases, web-based access to the collection and linking to appropriate web sites GOAL C: Partner With Variety Of Community Organizations To Achieve Common Goals. • Establish and maintain existing partnerships. Collaborate on common projects and purposes • Establish new partnerships with organizations that will match the mission of ,; the library. • Work with other city departments • Schedule staff time to build community partnerships. • • Maintain and expand existing productive partnerships. Draft July, 2005 I • GOAL D: Promote Lifelong Learning • Focus library collection on all formats on informational needs • Review library's role in programming, educational and cultural and deliver appropriate programs for the public • Work with other agencies to provide educational programming • Evaluate technology training for the public � �� • Use resources already available to greater advantage, i.e. satellite and internet • Add literacy component to educational efforts GOAL E: Preschoolers Door to Learning • Young children and their parents receive library service to help them develop an interest in reading and learning. • Focus collection development on picture books, board books, pre-primers and easy readers. • • Develop programming based on development or literacy readiness GOAL F: Reach Out to Youth — Build Life-long Library Habit • Assign library staff inember responsibility for this area • The library staff will identify current youth use of the library via circulation statistics and interviews and will select target age and interests to encourage increased library use. • Objectives for youth services will be established • Youth advisory committee will be considered � •��`: ' GOAL G: Patrons Have Access to Primary Source Material, Archives and Photographs in the Local History Collection. • Develop policy regarding materials that will be collected in local history • Proactively collect primary source material about Caldwell and the region • Schedule weekly time for this project with current staff • Make local history collection more accessible to general public through subject indexing • Consider increasing access through digitization projects • Sequel to Early Caldwell throu�h Photo�raphs or another type of publication will be available by 2008 — Caldwell's 125�ear. • Draft July, 2005 . ,� � ° 4 � ► • .. �-i GOAL H: Marketing Library Services • Market and promote the library in order to increase the community's perception of the library's value and relevance. • Develop community advocates and political support for the library. • Prepare library presentations area businesses, neighborhood associations, organizations and residents. • Survey community demographics to determine where the library needs to concentrate its marketing efforts Goal I: Citizens of Caldwell have available to them a library building that is of an appropriate size, is safe and is adequately furnished for public library use. • A library building plan is developed to address the long range needs of the .� , • library in order to keep the building in appropriate condition and furnished to '�'�� provide for the needs of a growing community, potentially including planning for library expansion. I I • Draft July, 2005 � • 1 ` CALDWELL PUBLIC LIBRARY MONTHLY REVENUE REPORT JULY, 2005 � JULY YEAR TO DATE REMAINING BUDGET PERCENT RECEIVED PROPERTY TAX 150,017.28 434,199.64 (14,818.64) 419,381 104% SALES TAX 18,647.26 22,717.74 41,365 45% STATE REV. SHARING 42,640.72 17,576.28 60,217 7�� % BK SALE/FD RAISERS 211.89 2,920.60 5,079.40 8,000 �3�'�% , COPIER 472.59 5,876.63 1,623.37 7,500 78% FINES 1,272.47 15,931.83 68.17 16,000 100% GIFTS & MEMORIALS 790.78 6,209.22 7,000 11 % INTEREST 1,856.01 6,143.99 8,000 23% INTERLIBRARY LOAN 10.00 101.48 148.52 250 41% LOST/DAMAGED 334.91 2,913.58 (413.58) 2,500 117% MISCELLANEOUS 1.19 367.17 194.83 562 65% NONRESIDENT FEES 968.00 12,961.00 2,539.00 15,500 84% ORAL HISTORY 76.15 140.93 159.07 300 47% SUMMERREADING 300.00 1,780.00 (780.00) 1,000 178% SALES TAX COLLECT 64.02 889.68 535.32 1,425 62% GRANTS - 24 ,000.00 24,000 0% CONTINGENCY - 21,000.00 21,000 0% • TOTAL 153,728.50 437,910.86 196,089.14 634,000 69% ENDOWMENT S 30,000.00 30,000 0% ,: �, GRAND TOTAL 153,728.50 437,910.86 226,089.14 664,000 66% Edward Jones Deposits operating 153,728.50 Money Funds 6/24/2005 Monetary invest. transfer 14,000.00 Money Funds 5,812.47 Total 167,728.50 CD 65,887.12 Pead Endow. 6/24/2005 Begining cash balance (422.11) Money funds 6,202.10 Deposits 167,728.50 CD 231,800.97 Checks written 39,448.41 Bonds 444,300.26 Transfer to Gov Pool 109,400.00 Ending cash balance 18,457.98 Smith Barney Local Gov. Pool 6/30/2005 Uyematsu 6/30/2005 52,112.55 Money funds 6,030.86 transfer from poc 14,000.00 Gov Bonds 114,828.50 transfer to pool 109,400.00 • 147,512.55 , •. CALDWELL PUBLIC LIBRARY MONTHLY EXPENSES JULY, 2005 � JULY YEAR TO DATE REMAINING BUDGET PERC�i�1�' SPENT SALARIES SALARIES (600.1) 21,250.90 229,038.24 68,961.76 298,000.00 77% CoSTS (600.2) 6,123.93 88,981.34 9,358.66 98,340.00 90% Subtotal 27,374.83 318,019.58 78,320.42 396,340.00 80% ADMINISTRATION BOOKSALE (601.1) 8.51 131.39 368.61 500.00 26% DUES/CONFERENCES (601.3) 60.00 778.96 421.04 1,200.00 65% � MISCELL. (601.4) 65.51 139.49 205.00 32% �' POSTAGE (601.5) 22.30 269.30 30.70 300.00 90% CITY ADMINISTRATIVE (601.2) - 7,700.00 7,700.00 O% PUBLIC RELATIONS (601.6) 29.99 88.89 211.11 300.00 30% SALES TAX (601.7) 66.21 902.77 522.23 1,425.00 63% TRAVEL (601.8) 357.45 172.55 530.00 67% BKKEEPING & BANKING (601.9 123.89 126.11 250.00 50% Subtotal 187.01 2,718.16 9,691.84 12,410.00 ?2% • TECHNICAL SERVICES - MATERIALS ADULTBKS(602.1) 550.98 21,784.57 4,215.43 26,000.00 84% AUDIO-VISUAL (602.2) 152.99 4,234.59 765.41 5,000.00 85% GIFTS (602.3) 21.96 5,978.04 6,000.00 0% JiJVENILE BKS (602.4) 35.77 12,658.19 341.81 13,000.00 97% PERIODICALS (602.5) 29.95 10,465.81 3,534.19 14,000.00 75% REFERENCE (602.6) 218.51 4,599.35 6,400.65 11,000.00 42% STANDING ORDER (602.7) 1,609.15 13,386.54 2,613.46 16,000.00 84% YOUNG ADULT (602.8) 44.23 794.59 205.41 1,000.00 79% Subtotal 2,641.58 67,945.60 24,054.40 92,000.00 74% TECHNICAL SERVICES - OPERATING CIRC POSTAGE (603.1) 404.78 4,406.32 593.68 5,000.00 88% TECH POSTAGE (603.2) 35.10 164.90 200.00 18% REBINDING (603.3) - 350.00 350.00 , �Q% PRINTING (603.4) 95.78 1,415.49 184.51 1,600.00 $8% TECH SERV SUPPLIES (603.5) 154.77 5,964.57 (564.57) 5,400.00 110% Subtotal 655.33 11,821.48 728.52 12,550.00 94% • . •, ' � CALDWELL PUBLIC LIBRARY MONTHLY EXPENSES JULY, 2005 • PROGRAMMING ADULT PROGRAMS (604.1) 3.33 80.93 369.07 450.00 18% CHILDREN'S PROG (604.2) 568.56 2,778.67 (778.67) 2,000.00 139% INTERLIBRARY LOAN (604.3) 187.40 3,476.51 2,023.49 5,500.00 63% ORAL HISTORY (604.4) 65.28 134.72 200.00 33% Subtotal 759.29 6,401.39 1,748.61 8,150.00 79% BUILDING - �' - COMPUTER SYSTEMS (605.1) 3,540.00 19,119.57 5,880.43 25,000.00 76% EQUIPMENT MAINT. (605.2) 110.87 6,707.59 292.41 7,000.00 96% INSURANCE (605.3) - 8,300.00 8,300.00 0% LAWN GROUNDS (605.4) 3.78 3.78 96.22 100.00 4% MAINTENANCE & REPAIR (605.5 1,584.59 18,270.09 (5,270.09) 13 ,000.00 141% SUPPLIES (605.6) 420.85 1,586.27 413.73 2,000.00 79% TELECOMMUNICATIONS (605.7) 468.16 6,283.95 716.05 7,000.00 90% THEFT FUND (605.8) - 150.00 150.00 O% UTILITIES (605.9) 1,370.37 12,411.28 7,588.72 20,000.00 62% • Subtotal 7,498.62 64,382.53 18,167.47 82,550.00 78% CAPITAL OUTLAY CONTINGENCY (606.1) LIBRARY FURNISHING (606.2) 188.35 418.34 4,581.66 5,000.00 8% GRANTS (606.3) 143.40 2,444.82 21,555.18 24,000.00 10% GIFTS-NONBK(606.4) 2,187.05 (1,187.05) 1,000.00 219% Subtotal 331.75 5,050.21 24,949.79 30,000.00 17% TOTAL 39,448.41 429,112.33 157,661.05 634,000.00 68% ENDOWMENT SAVINGS 30,000.00 30,000.00 0% GRAND TOTAL 429,112.33 187,661.05 664,000.00 65% • . ':�. , x i010 Dearborn Street, Caldwell, ldaho 83605, Telephone 459-3242 �� ald�ell ublrc r' b rar Library Board Meeting Agenda I ', i July 6 2005 , Wednesday ' Idaho Room I 7:00 p.m. I. Minutes of Previous Meeting II Bills � TII Business A. Strategic Plan update IV Other business and announcements Report on Staff changes Friends of the Library Ice Cream Social July 7 Next meeting: August 4, 2005 i