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HomeMy WebLinkAbout2012-4-10city council minutes BOOK 52PAGE 38  SPECIAL MEETING EXECUTIVE SESSION APRIL 10, 2012 5:00 P.M. (EXECUTIVE SESSION PURSUANT TO IDAHO CODE, SECTION 67-2345, SUBSECTION (A) FOR THE PURPOSE OF DISCUSSING THE HIRING OF A PUBLIC OFFICER, EMPLOYEE, STAFF MEMBER OR INDIVIDUAL AGENT; SUBSECTION (B) FOR THE PURPOSE OF DISCUSSING THE EVALUATION, DISMISSAL OR DISCIPLINING OF, OR TO HEAR COMPLAINTS OR CHARGES BROUGHT AGAINST, A PUBLIC OFFICER, EMPLOYEE, STAFF MEMBER OR INDIVIDUAL AGENT; SUBSECTION (C) FOR THE PURPOSE OF DISCUSSING THE ACQUISITION OR INTEREST IN REAL PROPERTY NOT OWNED BY A PUBLIC AGENCY, AND SECTION 67-2345; AND SUBSECTION (F) FOR THE PURPOSE OF DISCUSSING PENDING LITIGATION OR WHERE THERE ¡ IS A GENERAL PUBLIC AWARENESS OF PROBABLE LITIGATION ݱ«²½·´ Ю»­·¼»²¬ ½¿´´»¼ ¬¸» ³»»¬·²¹ ¬± ±®¼»® ¿¬ ëæïî °ò³ò ̸±­» °®»­»²¬æ Þ´¿½µ»®ô Ѧ«²¿ô ر°°»®ô Ý¿´´­»²ô Ý´¿®µô ¿²¼ Ó¿®µ Ø·´¬§ øÝ·¬§ ߬¬±®²»§÷ò ̸» Ó¿§±® »²¬»®»¼ ¬¸» ³»»¬·²¹ ¿¬ ëæïë °ò³ò convene MOVED by Hopper, SECONDED by Clark to into Executive Session pursuant to Idaho Code, Section 67- 2345, Subsection (a) for the purpose of discussing the hiring of a public officer, employee, staff member or individual agent; Subsection (b) for the purpose of discussing the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent; Subsection (c) for the purpose of discussing the acquisition or interest in real property not owned by a public agency, and Section 67-2345; and Subsection (f) for the purpose of discussing pending litigation or where there is a general public awareness of probable litigation ¿¬ ëæïî °ò³ò α´´ ½¿´´ ª±¬»ò ̸±­» ª±¬·²¹ §»­æ ر°°»®ô Ý¿´´­»²ô Ý´¿®µô Þ´¿½µ»®ô ¿²¼ Ѧ«²¿ò ̸±­» ª±¬·²¹ ²±æ ²±²»ò ß¾­»²¬ ¿²¼ñ±® ²±¬ ª±¬·²¹æ ²±²»ò ÓÑÌ×ÑÒ ÝßÎÎ×ÛÜ ÚÎÏÇØÏØ ÓÑÊÛÜ ¾§ Ý¿´´­»²ô ÍÛÝÑÒÜÛÜ ¾§ Ý´¿®µ ¬± ®» ·²¬± λ¹«´¿® Í»­­·±²ò ̸±­» ª±¬·²¹ §»­æ «²¿²·³±«­ò ÓÑÌ×ÑÒ ÝßÎÎ×ÛÜ Ì¸» Ó¿§±® ½¿´´»¼ ¿ ­¸±®¬ ®»½»­­ ¿¬ êæðð °ò³ò ©¸·´» ¿°°±·²¬»¼ ±ºº·½·¿´­ ¿²¼ ½·¬·¦»²­ »²¬»®»¼ º±® ¬¸» ©±®µ­¸±° ­»­­·±²ò  BUDGET VISIONING WORKSHOP APRIL 10, 2012 6:00 p.m. Attendance: Mayor Nancolas, Jim Blacker, Shannon Ozuna, Rob Hopper, Dennis Callsen, David Clark, Mark Wendelsdorf, Brent Orton, Brian Billingsley, Monica Jones, Debbie Geyer, Chris Allgood, and ElJay Waite. DISCUSSION ITEMS The Mayor outlined possible budgetary concerns for the upcoming budget sessions: Reduction of tax revenue from Canyon County. Rise in fuel costs. Lack of revenue for employee raises. Police Department Canyon County issues: Lack of jail space. Î Dispatch services. Î New fire range facility. Retention rate of officers. Purchasing of patrol vehicles. Research is being conducted regarding patrol car replacement options. Î Motorcycle unit is now operating. One motorcycle has been purchased. Î Fire Department Negotiations are underway concerning the labor union. Station #3 options are being reviewed. Rural fire assistance is being researched. BOOK 52PAGE 39  Planning & Zoning Bikes Routes & Pathway Committee Requests: Working with Engineering Department concerning additional bike routes and pathway options. Î Human Resources Monica asked for input concerning merit or time off options for employees in lieu of wage increases. Northwestern Mutual made presentation to the Appointed Officials concerning training sessions that could be offered to employees regarding retirement and investment options. Nate Marshall from Moreton & Company presented information concerning the health insurance plan design options for the upcoming year. Discussion was held regarding the anticipated increase in premium rates and how this will impact the budget. Finance Department B had discussed this budgeting concept with him. It was recommended that department heads review the information and possibly formulate their budget accordingly. The migration of Springbrook Version #7 will be of help to all departments. Engineering/Public Works/Parks Departments General Vision for Public Works: Brent Orton expressed appreciation for the excellent staff and their commitment to outstanding Î work. Multi-level training to staff Î Internal Training Meetings have been conducted. Project design and project management has been brought substantially in-house. . Advocate approach to customer service: Customer service inside and out. Î Development team structure: Î Better serve customers. Customer service has been enhanced through the Accela implementation. Modeling and Master Planning substantially in-house: Water model: Î Greater service to development community & other customers. Improved capital improvement prioritization. Synchronous function in planning & designing future Regional Pressure Irrigation System. Transportation model: Î Partner with Community Planning Association of Southwest Idaho (COMPASS). Localized transportation planning model. Internal citywide micro-simulation model intersection capacity analysis. Suggest intersection needs. Signal coordination. Consider future sewer modeling: Î Future in-house modeling of sewer collection system. Lower priority today system substantially master planned. Would allow adaptation. Includes capability to model storm drainage & other gravity systems. Building Safety: Certifications among staff will continue to increase. Î Improve efficiency and customer service using development team & technology. Î Encourage new growth. Î Address and follow-up illegal projects. Î Track incomplete projects during slow periods (in process). Î Mapping & Modeling Department: Continue development of intranet mapping application to service other departments with City Î infrastructure data. Continue the maintenance of Pictometry. Î . Î Multiply the usefulness and availability of data in G.I.S. Î BOOK 52PAGE 40  Water Department: Transition of single monthly billing cycle and turn-off cycle. Î Investigate methods to decrease delinquent (shut off lists) bills. Î Construction of several replacement water lines. Î Work on waste water treatment plant trickling filter demolition with street department. Î Irrigation Department: Persist in excellent level of service. Î Begin Master Planning effort on Regional Pressure Irrigation. Î Explore methods to bring down the delinquencies (unpaid bills). Î Prepare for future maintenance of drainage facilities. Î Street Department: US Highway 20/26 Improvements Aviation Way to Smeed Parkway. Î Enact rehabilitation and capital improvement planning. Î Perform preventative maintenance to prevent premature loss of infrastructure. Î Selectively procure preventative maintenance to prevent premature loss or failure of street, Î roadway, or drainage. Seal coat city-owned parking lots Continue with the Street Department Shop Building. Î Airport Game Plan: Î Add Street Department employee. Utilize teams of the Street Department staff as needed. Sewer Department - Consider future of operation contract: Consider future of Operations Contract. Î Expires in FY 2011 st Official Notice of Intent Due 1 of June 2011 Î Issued this week Notice of Intent not to extend existing contract. Propose New Contract with Initial Term of One Year. Î Second term could be Five Years pending satisfaction of City. All options assume these initial conditions. Options: Î Hire Two Collections System Maintenance Techs as City employees and deduct cost from new contract. Unprecedented sanitary sewer overflows over past year. City and ICRMP mutually concerned. Hire a licensed operator as a City employee and split the cost with Veolia (by Reduction in Contract Costs). Combination of both options. Phase V Improvements. Î Combined Facility for thickening, dewatering, and co-thickening? Î Sidestream Treatment concepts by separate consultant Î Application of Sidestream as a parks liquid fertilizer? Acquisition of Land on which to apply as a class B product? Class A solids (40 Code of Federal Regs. Part 503) Î Phosphorus permit changes looming Î The budget includes $40,000 for continued Boise River testing. Î Continued consortium with Treasure Valley cities. Î Some progress with EPA in considering alternatives for holistic river improvement with less crushing burden to cities treatment plants. Possible Sites for phosphorus treatment works on Mason Creek and 15 Mile Creek drains. Î Add regular budget item for collection system rehab. Î Consistency in maintenance and televising of lines. Î Record in geographic information system. Î 2011 Capacity Assessment enhanced capital planning and permitting measure. Informs capital improvement needs and timing to greater level. Provides justification and information to permit writers to maximize flexibility and understanding. Ultra Violet Disinfection System Improvements. Redundant programmable Logic Computers (PLC) Running System. PLC programming standardized. Rehabilitation and upgrades under warranty. BOOK 52PAGE 41  Collection system mainline rehabilitation and repair. Parks Department Continually seek for improved maintenance efficiency. Î Standardize park amenities (picnic tables/benches/etc.) Î Adding several parks must add to parks staff. Î Mallard Park Î YMCA Family Values Park Î Lincoln Road/Van Buren School park Î Pipedream Park South Î Ward park Î Pathway System Î restrooms at rodeo grounds? Caldwell Industrial Airport owners. Install sewer/water budgeted. Contract as much asphalt surface construction as possible (minimum of two taxilanes) given budget. Design through current Federal Aviation Administration Grant. Relocate .500 Lateral/Canyon Hill Lateral to predetermined alignment or preferred alignment (with .400 Lateral as a combined facility). 10 plus terminal and beyond. Address impending development needs Good for the Airport and for Caldwell. Property Acquisition. Street Lights Analysis of IPCO Rate change to 41C from B (Calls for City Maintenance of bulbs and ballasts (1277 additional lights to maintain) Cost reduction $1473 from IPCO. Consider LED fixtures that will fit our existing lighting system as the bulbs fail Study Longevity. Include the lighting and conduit locations in the as-built drawings for subdivisions. Continue assisting the downtown LID lighting project. Spares on hand. Safe Intersections. Contribution to safety improvements. Sanitation Allied Waste Contract Expires: June 30, 2013 Notice Due in January 2013 (5 mo before June 30 2013) Consider renewal or rebidding One expression of interest from another vendor to date. Cemetery Continue excellent service to customers through caring and diligent Cemetery staff. Get Cemetery shop/Office on City intranet Daily backup of records with other City Information Tech. Resolve Americans with Disabilities (ADA) Accessibility for staff and customers. Rental house conversion to office building. Add small modular office that meets ADA. Service Cemetery customers at the Street Departments new shop Continue to improve roadways (left over asphalt has been used budget to expedite?) The meeting adjourned at 9:38 p.m. BOOK 52 PAGE 42  th APPROVED AS written THIS 7 DAY OF MAY , 2012. Mayor Councilperson Councilperson Councilperson Councilperson Councilperson Councilperson ATTEST: City Clerk