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Home My WebLink About03-20-2012 PATHWAY & BIKE MINUTESM PATHWAYS AND BIKE ROUTES COMMITTEE MINUTES Meeting of March 20, 2012 @ 7:00 P.M. XP I R ®v��l Caldwell Airport Hubler Terminal — Community Room � l�c a.. I. Call to Order. Chairperson Molenaar called the meeting to order at 7:05 p.m. Members Present. Ann Manning, Bill Buckendorf, Cindy Grover, Bill Gigray III, Paul Mann, Mark Pemble, Nick Molenaar, and Rod Garrett. Members Absent. Larry Evans. Others Present. Brian Billingsley, Planning & Zoning Director; Anne Marie Skinner, Senior Planner; Rob Hopper, CC Liaison; Ricardo Calderon, Associate Engineer. Others Absent. Brent Orton, Public Works Director; April Cabello, Planning Technician. IL Review and Approval of the Agenda. The Committee verbally and unanimously approved agenda as presented. III. Approval of Minutes. A. The minutes of January 24, 2012 were presented to the committee. Motion to approve the minutes of January 24, 2012. MOTION: Rod G., SECOND: Cindy G., MOTION PASSED. IV. Audience Participation. None. V. Communications. None. VI. Old Business. A. Update on Safe Routes to School Grants. Brian B. reported that he submitted a grant application for $42,000 to ITD for improvements on Grant Street. Improvements would include installation of sidewalk in areas that don't have sidewalk, replacement of crumbling sidewalk with new sidewalk, ADA ped ramps, a new crosswalk and warning signal at 10 and Grant and a pedestrian island at the corner of Kimball and Grant. Brian B. further reported about a second grant application being submitted. This application is for comprehensive planning assistance to put together a plan to re -build Montana between Lincoln and Spruce with sidewalks added II flit &) e throughout the entire frontage and bike lanes in both directions. Brian B. has received letters of support from the principals of both Syringe Middle School and Washington Elementary School as well as the superintendent of the Caldwell School District, Mayor Nancolas and Chief Chris Allgood. Brian B. will be submitting this grant application to ITD next week. Rod Garrett wondered about the price for this grant. Brian B. responded there wasn't a price tag as of yet. This grant is just for assistance with putting together a plan for the improvements — not for the actual improvements themselves. Brian B. further stated that the decision on both grants would be sometime this summer. VII. New Business. A. Update on Bike Route #1. Brian B. reported that there has consistently been vandalism taking place on the fence, behind Washington Elementary, which is part of Bike Route #1. Eyewitnesses report that kids from Jefferson Middle School appear to be the culprits. Brian B. showed pictures of some of the vandalism which include rocks being thrown through the fence, as well as panels being kicked down. The materials are cheap and not very sturdy. Brian B. asked Ricardo C. to give a report on the options available for remedying the situation. Ricardo C. reported that nearby residences are not happy with the kids playing around the fence and vandalizing it, and the owner of the property upon which the fence sits is not very happy. Ricardo C. has obtained quotes for three different fencing options: 1) replace with a three -rail wood fence; 2) replace with a three -rail vinyl fence; 3) repair the fence that is already in place. Cindy G. stated that she and her husband have a similar vinyl fence and they placed screws throughout the panels and posts to ensure the panels wouldn't fall down. Ricardo C. replied that an additional part of the problem is that the fence was built eight foot on center rather than six foot on center. The property owner has given permission to remove the existing solid vinyl fence and replace it with a three -rail wood fence. Ricardo C. has received 2 quotes and is waiting for a third quote. When the fence is replaced, it will be moved over two feet so that it's completely on city property rather than on private property. Discussion ensued amongst the Committee regarding the three options. If wood is used, it will be pressure - treated. About 1500 feet worth of fence will be replaced. Existing fence materials will be sold back to the fence company for credit for the replacement fence. Paul M. stated he was concerned about the goat head problem along the pathway. Brian B. responded he would check with Parks and Recreation about something that could be sprayed to prevent the goat heads. Motion to remove existing fence and replace with three -rail wood fence. MOTION: Bill B., SECOND: Bill G., MOTION PASSED. 2 1 Page N B. Community Pride Day (April 28, 2012). Brian B. reported that Saturday, April 28, 2012 from 9:00 a.m. to 12:00 p.m. is Community Pride Day. Last year the Committee cleaned up the pedestrian overpass across the freeway. Brian B. looked at it again today and it still looks pretty good, so there is no need to go back out to that location for this year's clean -up project. Instead, Brian B. recommended cleaning up the pathway area behind Washington Elementary on Bike Route #1. Paul M. was asked if he could have the Boy Scouts available for this project. Bill G. wanted to know if the fence replacement would be accomplished by Community Pride Day. Ricardo C. stated he is just waiting for a quote. If the quote is less than $10,000, then it won't need to go to City Council. However, if it's greater than $10,000 then it will need to go to City Council for approval. Once approved, he hopes to have the fence project complete within a month. Nick M. stated he will be available for the Community Pride Day project. C. FY 2013 Budget Recommendations. Brian B. reported that it is time to begin looking at the budget for FY 2013. He is not expecting any answers at tonight's meeting but would like the Committee members to review the recommendations over the next month and come to next month's meeting with suggestions for the FY 2013 budget for projects for the Committee to complete. Brian B. further stated that this year we're working on improvements to the pedestrian overpass ramp and paving of 14 Avenue. The first budget workshop for FY 2013 is in April 2012. Bill G. wondered about the status of FY 2012 projects. Brian B. responded that Project #1 is underway, Project #2 is complete and nothing has been done on either Project #3 or Project #4. Brian B. is not sure if either #3 or #4 will be completed in this fiscal year. Rob H. stated that moneys for those projects can be carried over into FY 2013 but they have to re- designated as such. Paul M. wondered about the overage in this year's budget and Brian B. responded that overage came from Brent Orton. Bill G. reflected that an updated list of projects is necessary to re -visit every year and wondered about the status of the property for sale on Centennial as well as the Wallace Brothers property. Rob H. felt that perhaps additional items from the Safe Routes to School Project report should be included in next year's budget. Bill G. also wondered about the reclamation plan for the City's gravel extraction sites and if additional ponds are being planned. If that is the case, this would be a great project to provide additional bike paths around this area. Bill G. felt another project that should be added to the project list was a pedestrian /bicycle path along the old Silver Bridge. Paul M. attended a Cities in Motion workshop with the Nampa Bike and Pedestrian Citizen Advisory Group and was disappointed with the bicycle portion of the workshop. He wondered how we go about designating bicycle paths connecting major sites between Caldwell and Nampa. Brian B. stated that Nampa adopted their Pathway Plan last year and, where our pathways end, their pathways begin. Paul M. felt the Committee should respond back 3 1Page during the public comment period and should meet with the Nampa Bike and Pedestrian Citizen Advisory Group to facilitate bike path connectivity. Paul M. will contact the Group. Brian B. reminded everyone to have recommendations at the next meeting for the FY 2013 budget. Bill G. stated it would be important to know the City's streets and roads plan from Ricardo C. Ricardo C. followed with a statement that he will have a presentation at the next meeting. Paul M. wanted to know if the Committee should budget $30,000 or $14,000? Brian B. said to go ahead and ask for the $30,000. Rob H. stated that, wherever possible, street work should be coordinated with the pathways plan and that he would like to see existing infrastructure with narrow streets lacking sidewalks to be improved with a dedicated pathway fund for those areas. Rod G, reiterated that there should be funds dedicated to new pathway construction each year. VIII. Committee and Staff Reports. A. Bill B. reported that Elaine Clegg made a great presentation to City Council on March 19, 2012 and that City Council seemed very open to the recommendations made within the report. Rob H. stated that it is very difficult to accomplish some of those items, but that it's key to not get any further behind with safe routes and pathways. Rod G. wondered about a city policy for luminaries, specifically along Montana. Rob H. stated street lights are required whenever new streets are constructed, but retrofitting existing streets is difficult and the retrofit of Montana will most likely have to be a City project. B. Brian B. gave everyone the assignment to read through the budget packet and attend next month's meeting with budgeting recommendations. IX. Adjourn. Meeting adjourned at approximately 8:05 p.m. Motion to adjourn meeting. MOTION: Bill G., SECOND: Bill B., MOTION PASSED. Respectfully submitted by Anne Marie Skinner, MINUTES APPROVED AND SIGNED BELOW BY CHAIRPERSON NICK MOLENAAR ON THE DATE NOTED BELOW. Nick Molenaar, Chair ATTEST: Brian Billingsley, P &Z Director D 2 y D 1 L Date 4 �q t Z Date 4 1Page