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Home My WebLink About06-21-2011 PATHWAY AND BIKE MINUTES R ' PATHWAYS AND BIKE ROUTES COMMITTEE MINUTES Meeting of June 21, 2011 @ 7:00 P.M �'��,�� . � :� -�,. � �:;�___�_ ,_,�,._..� . Caldwell Airport Hubler Terminal — Community Room I. Call to Order. Vice-Chairperson Gigray called the meeting to order at 7:05 p.m. Members Present. Ann Manning, Bill Gigray III, Larry Evans, Mark Pemble, Nick Molenaar and Rod Garrett. Members Absent. Bill BuckendorF , Cindy Grover and Paul Mann. Others Present. Brian Billingsley, Planning & Zoning Di�ector; April Cabello, Planning Technician. Others Absent. Rob Hopper, CC Liaison; Ricardo Calderon, Associate Engineer; and Brent Orton, Public Works Director. 11. Review and Approval of the Agenda. The Committee approved a motion to amend the posted agenda and add item E. under Old Business — bike lanes on 21 Ave. MOTION: Ann M., SECOND: Nick M., MOTION PASSED. 111. Approval of Minutes. A. The minutes of May 17, 2011 were presented to the committee. MOTION: Rod G., SECOND: Ann M., MOTION PASSED. IV. Audience Participation. No audience participation occurred. V. Communications. A. Brian B. informed the committee that ITD did not award PBR the Safe Routes to School grant. First reason ITD denied the grant request was that ITD received 1 million dollars in funding for grants and received 7 million dollars in grant applications. The second reason was that ITD needed enrollment numbers and the number of students within walking or biking distance to the Heritage Community Charter School currently under construction. ITD suggested the City re-apply next year for the Safe Routes to School grant for this same location. l�Page Vi. Coinmittee and Staff Reports. A. Brian B. stated he had no update regarding the Indian Creek Pathway because the Railroad has not responded. B. Vice-Chair Gigray reported that he attended the F.A.C.T.S. (Foundation For Ada County Trails) meeting and had been advised by Don Stockton that the State had reserved easements along the Boise River (by the two ponds) for pathways and Vice-Chair Gigray forwarded copies of the deeds and information to Brian B. and Brian B. will speak with Public Works. Brian B. will advise the PBR committee if Public Works is willing to accept a transfer of the easements from the State. C. Vice-Chair Gigray reported that at the same F.A.C.T.S. meeting, John Wasson of the Ada County Highway District stated they are in the process of placing signage for the Oregon Trail and are working in southeast Ada County and moving to the west towards Caldwell. Vice-Chair Gigray stated he would follow up on this item to find out if there is any funding for signage, and verify the placement of the signs are in historical locations. Vice-Chair Gigray suggested asking Canyon Highway District #4 and the City of Caldwell to work together in extending the signage into Caldwell city limits. VII. Old Business. A. FY2012 Budget Recommendations. Brian B. reviewed with the committee the updated copy of the 2012 budget report recommendation going before City Council. The changes were based from the last PBR meeting and stated that City Council will hold a budget workshop to review the budget recommendations on Thursday, June 30, 2011 at 6:00 pm. Vice-Chair Gigray stated that the minutes reflected the changes made to the budget in Section C, Page 3, under FY2012. Some items were moved around, but the Ustick Road Pathway was placed under 2014 and needs to be moved on the budget recommendation from 2016 to 2014. In addition, the numbering of Section 2, Budget Recommendations and Requests, needs to be corrected from "3.1 — 3.5" to "2.1 — 2.5". Rod G. inquired about making changes to the budget after is it passed. Brian B. stated the budget is amendable after it is passed. Motion to approve the City of Caldwell 2012 Budget Report Recommendation and Request with the following corrections: • Move Ustick Road Pathway from FY 2016 to FY 2014. . Reconcile numbers under Section 2. • Add the year "2012" before the wording "Budget Recommendations" under Section 2. MOTION: Nick M., SECOND: Larry E., MOTION PASSED. 2�P�ge � B. YMCA Pathway Update. Brian B. spoke on behalf of Ricardo C. and stated the pathway is nearly complete. Only a few items need to be completed such as caps on fence posts, grading and some seeding. The contractor has until July 1, 2011 to complete all items on the punch list or wiil be fined $750.00 per day. Vice-Chair Gigray inquired about the paving of the pathway behind Frank Crookham's home. Brian B. stated that section of pathway would stay gravel as part of the agreement between Frank and the City. Ann M. inquired about Lincoln School fencing and if it had been resolved. Brian B. stated he met with Jonathan Cline, the interim-superintendent, and Mr. Cline agree to open the fencing this summer. The City of Caldwell will provide bollards to keep cars off the pathway. C. YMCA Pathway Ribbon Cutting. Brian B. stated the Ribbon Cutting Ceremony will be held in mid-August because the City needs to complete the work at Lincoln Elementary School, install a crosswalk at Linden, install bike route signage between Spruce and the YMCA and install "no motor vehicle" signage along the pathway. Brian B. informed the committee that the Bike Route #1 pamphlet is complete and will be handed out at the Ribbon Cutting Ceremony and Indian Creek Festival. Brian B. further stated the work on the pathway has just begun but the City is working toward getting the pathway up and running and getting the signage in place and then have the Ribbon Cutting Ceremony. The rest of the work on benches, dog signage, a"no par king" zone on the north side of Linden to get people from the pathway to Donald Street, etc. will be done at a later time. The committee discussed posting the map on the city PBR webpage and also inquired if there is a way of having a pathway google view of Caldwell pathways. Mark P. stated that he thought google has a pathway view. The committee made a motion and voted to have Mark P. research the google pathway view and how the City of Caldwell can be on google pathways. � MOTION: Ann M., SECOND: Nick M., MOTION PASSED. Brian B. informed the committee that at the Ribbon Cutting Ceremony he plans to put up a tent or booth that a PBR member can operate to answer the public's questions and hand out the Bike Route # 1 pamphlet. Brian B. also stated he would like another committee member to say a few words along with the Mayor and a representative from the YMCA, possibly Kristin Armstrong. Brian 6. stated this would not be a normal Ribbon Cutting but a special Ribbon Cutting where they are hoping Kristin Armstrong would lead a short ride and break through the Ribbon on her return ride. Mark P. volunteered to speak on behalf of the PBR Committee. D. Discussion on I-84 Pedestrian Overpass signage. Brian B. informed the committee he spoke to Mayor Nancolas who loves the idea of placing decorative signage on both sides of the pedestrian overpass. Brian B. will go before City Council and the Mayor to obtain their consent. Then he will contact ITD and work to obtain official final approval. He will then go to all the 3�I'age � ' schools, Vallivue School District, Caldwell School District, College of Idaho and Treasure Valley Community College to speak with the Art Teachers and tell them about this project. Vice-Chair Gigray suggested having a representative from each school participate in the project so no school feels left out and to help make it a team effort with no "losers". Larry E. suggested having partners in this effort to help pay for the signage, such as College of Idaho, Caldwell Night Rodeo and the wine industry. Brian B. stated he planned to pay for this project from the FY2013 budget and have the students present their signs to City Council and have Council select the best design then go to the sign companies and get an estimate of the cost. E. Bike Lanes on 21 Ave. Brian B. gave an update and stated this project is on the back burner and there is plenty of time to put in the recommendation to add bike lanes to this project between Chicago Avenue and Arthur Avenue. Brian B. also stated he felt there is no room for bike lanes between Arthur and Cleveland and really does not want people biking in that stretch of roadway. He would like a recommendation from the committee to the Public Works director to add bike lanes to 21 Avenue when it is widened between Chicago and Arthur and if the committee wants them extended all the way to Cleveland Blvd. Motion made by the PBR Committee to submit a recommendation to the Public Works Director and Engineering to include in the design and planning of the widening of 21 St the inclusion of bike lanes on both sides of 21 St Avenue. MOTION: Larry E., SECOND: Nick M., MOTION PASSED. VIII. New Business. A. Discussion on Idaho Smart Growth Safe Routes to School Project. Brian B. informed the committee of a technical assistance program that he applied for prior to the extended deadline of June 15, 2011. If it is awarded it will give the city technical assistance with complete street policies that the city can adopt, designing and planning for future school locations and making them pedestrian friendly and assessing existing schools. Brian B. stated he needed the committee to do assessments of pedestrian and walking conditions around all existing schools within the City of Caldwell. If awarded they will come to the August Meeting and direct the committee how to do the school assessments on where to place sidewalks, crosswalks and bike lanes on surface streets and then wrap it up in a report to be submitted to City Council. Vice-Chair �igray stated his recommendations would be to have representatives from the school districts, along with the representatives from the Smart Growth project, at the August PBR meeting all at the same time to discuss the project. Vice-Chair Gigray asked for a motion to allow Brian B. to place on the August agenda any needed business items if this project funded and encourages inviting representatives from School District # 139 and School District # 132. 4�I'agc MOTION: Nick M., SECOND: Ann M., MOTION PASSED. B. Association of Pedestrian and Bicycle Professionals Membership. Brian B. informed the committee he signed up with the Pedestrian and Bicycle Professionals Association and the Association offers monthly webinars. Brian B. watched the June 15, 2011 webinar, "Bicycle and Pedestrian Facility Design within a Constrained Right-of-Way", which lasted about an hour and a half. Brian B. invited the committee to watch the webinars at the P&Z office and stated he will watch the July 20, 2011 webinar. Vice-Chairman Gigray asked Brian B. to include in his monthly staff reports updates on the webinars he watched that month and asked if the fee for the membership came from the PBR budget instead of the P&Z budget. Brian B. responded that P&Z budget covered the cost for the membership. April C. stated she would email the PBR committee the webinar schedule. C. Cycling Mobility Magazine Subscription. Brian B. stated this magazine publishes four times a year and has great ideas that might help the PBR committee so he signed up for a year subscription. D. Discussion on Indian Creek Festival. Brian B. reminded the committee that the Indian Creek Festival is the 3` weekend in September and the committee had indicated to him theywould like a booth at this year's event and was looking for suggestions from the committee on how to make the booth better. Last year they did not have a lot of foot tra�c and had more foot traffic the year before. Vice-Chair Gigray stated the committee first needs to decide what they want to accomplish and then build around that idea. The committee discussed the fallowing ideas: • Bike Rodeo • Bike Safety • Race - Bike Route # 1 • Audio & Video • Survey • Big Screen — something flashy • Give away — bike helmets (ask local businesses to sponsor the helmets) Vice-Chair Gigray asked to have the Indian Creek Festival as an August agenda item for further research and discussion. IX. Adjourn. MOTION: Nick M., SECOND: Larry E., MOTION PASSED. Meeting adjourned at approximately 8:20 p.m. RespectFully submitted by April Cabello, S�Page MIN�JT�S APPROVED AND SIGNED BELOW BY VICE-CHAIRPERSON BILL GIGRAY III ON THE TE NOTED BELOW. � i � � -�-- ,-�.��t, 3 � .� iil , ' Date c M � ,.� ��t/ �//� A�� / ( ATTEST: Brian Billingsley, P&Z Director Date 6�I'ag�