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HomeMy WebLinkAbout01-24-2012 PATHWAY AND BIKE MINUTES ' PQTHWAYS AND BIKE ROUTES COMMITTEE MINUTES Meeting of January 24, 2012 @ 7:00 P.M. �"�'�� �`"� Z A � Caldwell Airport Hubler Terminal — Community Room I. Call to Order. Chairperson Molenaar called the meeting to order at 7:00 p.m. Members Present. Ann Manning, Bill BuckendorF, Cindy Grover, Larry Evans, Mark Pemble, Nick Molenaar, and Rod Garrett. Members Absent. Bill Gigray III, Paul Mann. Others Present. Brian Billingsley, Planning & Zoning Director; April Cabello, Planning Technician; Rob Hopper, CC Liaison; Ricardo Calderon, Associate Engineer; Elaine Clegg, Idaho Smart Growth; and Mayor Nancolas. Others Absent. Brent Orton, Public Works Director. II. Review and Approval of the Agenda. The Committee approved a motion to approve the agenda as amended. Continued to March 20, 2012 meeting: VII. C. Executive Session pursuant to Idaho Code, Section 67-2345, Subsection(c) for the purpose of discussing potential land acquisition MOTION: Rodd G., SECOND: Larry E., MOTION PASSED. III. Approval of Minutes. A. The minutes of December 6, 2011 were presented to the committee. Motion to approve the minutes of December 6, 2011. MOTION: Cindy G., SECOND: Ann M., MOTION PASSED. IV. Audience Participation. Mayor Nancolas stated his visit was simply to say "thank you" and to say the City Council appreciates the PBR committee. Mayor Nancolas stated that the community has a lot of boards, commissions and committees and it takes those boards and commissions to help guide and direct City Council on their decisions. Often the boards and commissions do not get a thank you for their service. This group has become active in the formation of pathways and bike routes in the City. Mayor Nancolas also thanked the committee for making Compass take notice of Caldwell by presenting Caldwell with a Leadership in Motion Award. Caldwell has been recognized for its efforts in trying to improve the rideability, 1�Page walkability, and pedestrian friendliness of our community. Mayor Nancolas further said that City Council has incorporated into the Mayor's Action Challenges a goal to have a park or open space within walking distance of every residential neighborhood in the city. Along with that is to connect the rest of the city to the open spaces. The first effort that the PBR committee undertook was to connect downtown with the YMCA and that was a major undertaking. Because of the committees work, the City Council has authorized $30,000 to be directed by the PBR committee with priorities set within the committee; this shows a vote of confidence by the City Council. City Council takes the comments of this committee seriously, listened to, and approved everything suggested or requested by this committee. The overall goal is to make Caldwell safe for pedestrian traffic and be walkable, rideable and skateable. Mayor Nancolas asked the committee if they had any questions on how the budget works or any questions, comments or concerns for him. Chairman Molenaar stated that he would like to say that the PBR Commission appreciates the opportunity to be on the committee and work with Brian B. and Ricardo C. Mayor Nancolas asked the committee again if they had any questions about the how the budgeting process works. Mayor Nancolas stated the budget process will start again in about finro months and the PBR committee should have their recommendations ready for 2012-2013 budget hearings. Mayor Nancolas invited the committee to attend the Chamber's Lunch in June, July and August to discuss the budget process and attend the City Council budget hearings as well. V. Communications. None. VI. Old Business. A. Approve Report and Recommendations on Safe Routes to School Project. Brian B. stated that at the previous meeting Elaine Clegg gave a PowerPoint presentation and explained that she was working on a Safe Routes to School study that analyzed three areas regarding policy recommendations, complete streets and improvements that would make walking and biking to school safer. Brian B. thanked Elaine C. for the hard work she has put into the report. Elaine C. gave a hard copy report to each PBR committee member and stated the handbook part of her report is something she uses for the whole state and it backs up the information specific to Caldwell. What they try to do was look at all the adopted policies in the Comprehensive Plan, Trarisportation Plan and the Pathways and Bike Route Master Plan. Then they looked at the regulations in the Public Works Department and from that developed two sets of recommendations - Policy Recommendations and Recommended Walking and Biking Improvements. The first section responds to the findings of the policy review and is organized by policy area. The second section responds to the findings at the count locations and meetings with the city and school district staff to recommend improvements 2�Page at special locations near schools. Elaine C. reviewed with the committee each page of the� Safe Routes to School Technical Assistance Report. (Exhibit PBR-1000) Elaine C. and the committee held a discussion about the report. Brian B. asked for a motion to approve and present the Safe Routes to School Technical Assistance Report at the City Council workshop on March 19, 2012 at 6pm. Brian B. also asked to have a PBR committee member attend the workshop. Bill B. stated he would attend the workshop. Motion was made to approve and present the Safe Routes to School Technical Assistance Report at the City Council workshop on March 19, 2012 at 6pm and Bill B. is to attend the workshop. MOTION: Larry E., SECOND: Bill B., MOTION PASSED. VII. New Business. A. FY2014 Safe Routes to School Infrastructure Grant. Brian B. stated with this grant they would be eligible for up to 100k in funding and that the application deadline to ITD is March 1, 2012.Last year the PBR Committee submitted the pathway project behind the charter school by the YMCA, but unfortunately, there was not enough money to go around. ITD had 1.9 million in requests and only 1 million available for the State of Idaho. Brian B. suggested submitting the following two projects for the FY15 request: • Curb bulb-outs on Cleveland and Blaine at 12 Ave. and 16 Ave. • Upgrade the signal and crosswalk on 10 Ave. and Grant Street. Brian B. asked for the committee's input and approval to submit the grant application to ITD. Brian B. further stated he spoke with the Mayor and he agrees with both projects. Motion was made to allow Brian B. to submit the following finro projects : • Curb bulb-outs on Cleveland and Blaine at 12 Ave. and 16 Ave. • Upgrade the crossing / crosswalk on 10 Ave. and Grant. MOTION: Bill B., SECOND: Larry E., MOTION PASSED. B. FY2013 Safe Routes to School Planning Grant — Brian B. informed the committee that assistance is available from ITD to come up with a plan for improving walkability near schools. Brian B. stated that one of the 3�Page recommendations Elaine C. put in the Safe Routes to School Technical Assistance Report was to develop a plan for improvements on Montana Ave. that includes sidewalks, bike lanes, and improved crossings serving Syringa Middle School on Montana and Linden. Brian B. stated the application deadline for this grant is March 31, 2012. Brian B. further stated to qualify for the grant they need letters of support and that he met with the School District and received letters of support from the Caldwell School District, Jonathan Kline and the principals from Syringa and Washington schools. They would like the PBR committee to apply for this assistance from ITD and begin work on developing a plan for improving Montana Ave. between Linden and Spruce. Chairman Molenaar asked for a motion to proceed with the Technical Assistance Grant and developing a plan for the improvements on Montana Ave. between Linden and Spruce. MOTION: Ann M., SECOND: Bill B., MOTION PASSED. VIII.Committee and Staff Reports. � A. Brian B. stated he received an email from Bill G. stating that he has continued to attend the Foundation for Ada County Trails Inc. meetings and he reports on our committee's progress. B. Brian B. shared with the committee that at the State of the City address, Mayor Nancolas highlighted some of the work that the PBR committee has completed over the last year, including the bike train and safe routes to school program. IX. Adjourn. Meeting adjourned at approximately 8:30 p.m. RespectFully submitted by April Cabetlo, MINUTES APPROVED AND SIGNED BELOW BY CHAIRPERSON NICK MOLENAAR ON THE DATE NOTED BELOW. � - � ,� 2c�C' Nick Molenaar, air Dat . . 3 _ z � � � � �� ATTEST: Brian Billingsley, P&Z Director Date 4�Page __ . _ _ __ _ _ _ _ CALDWELL HISTORIC PRESERVATION COMMISSION MINUTES Meeting of January 23, 2012 @ 6:00 P.iVI. Caldwell Public Library — Idaho Room i. Call to order. Chairperson Randolph called th� meeting to order at approximately 6:05 p.m. II. Roll Call Members Present. Chuck Randolph, Eileen Davidson, Elaine Leppert, Steve Maughan, Megan Dixon, Gina Lujack, Lorene Oates, Anita Shore. Members Absent. Jan Boles, Elaine Carpenter. Others Present. Brian Billingsley, Planning & Zoning Director; April Cabello, Planning Technician. Others Absent. Rob Hopper, City Council Liaison Approval of Agenda: Chairman Randolph asked the commission for a unanimous consent to move section IV Certificate of Appropriateness Interview and section VII Election of Officers forward to the top of the agenda. Motion: The commission accepts the agenda as amended. III. Approval of Minutes. MOTION TO APPROVE THE MINUTES OF OCTOBER 24, 2011 WITH CORRECTIONS. MOTION: Megan D., SECOND: Eileen D., MOTION PASSED. IV. Certificate of Appropriateness Interviews. A. CA-159-12 - 304 S. 17�' Ave. Dennis Loorr presented the request to keep a shed he placed on his side yard. Mr. Loon explained to the commission why he placed the shed on his side yard. He alleged that he spoke by phone with a woman and a man at City Hall prior to _ purchasing the shed. The City Representative explained to Mr. Loon that as long as the shed is less than 200 square feet there is no regulation for the shed. Mr. Loon further stated he is willing to do whatever is possible to keep the shed. Gina L. questioned Mr. Loon about parking on the property without a curb cut. Mr. Loon responded the City was supposed to do the curb cut when they re-did the intersection but never put in the curb cut. The commission discussed curb cuts and parking. CHPC Meeting, January 23, 2012 , Page 1 � _ _ . __ _ _ _ _ __ Eileen D. confirmed with Mr. Loon that this structure is a duplex and the garage is at one end of the structure and his parking is located where he placed the shed. Mr. Loon confirmed. Gina L. confirmed Mr. Loon did not need a garage just storage. Chairman Randolph asked Mr. Loon if there is any electricity going to the shed. Mr. Loon responded that temporarily there is electricity going to the shed. Eileen D. confirmed with Mr. Loon that he would not be running a business out of the shed. Mr. Loon confirmed. Chairman Randolph asked Brian B. about the setback and electrical requirements for a shed. Brian B. responded that sheds less than 200 square feet do not have setbacks but have to be behind the front wall of the house, for example a shed cannot be placed in the front yard, sheds have to be placed in the side or rear yard. If a shed were over 200 square feet the setback is 5 feet and if the shed is over 600 square feet the setback would be the same as a house. Brian B. also stated a building permit is not required if a shed is under 200 square feet. Chairman Randolph questioned if they could run power to the shed without a permit. April C. responded that to have power they would need to pull an electrical permit. Chairman Randolph questioned the separation requirement between the shed and the house. April C. responded if the shed is less than 200 square feet there is no separation requirement. Chairman Randolph asked the commission if they had any more questions for the applicant. Gina L. voiced her opinion and dislike about the shed. She further expressed her concern about Mr. Loon parking where there is no curb cut and questioned if it is legal. Mr. Loon responded he could drive down the sidewalk to his driveway to access the parking. Gina L. questioned the attached shed to the back of the house and questioned if it is part of the house. Mr. Loon stated the attached back shed has been there forever. CHPC Meeting, January 23, 2012 Page 2 . _ _ _ _ Chairman Randolph asked Brian B. what was the parking situation without a curb cut and parking in the side yard, is that a code issue or a non-issue. Brian B. responded that parking Mr. Loon's truck on his property is not a code violation. Chairman Randolph stated he thought that the City did not place the curb cut because it is too close to the intersection. Brian B. concurred. Anita S. stated that Mr. Loon is using the shed for storage not a garage. Eileen D. agreed the shed is not attractive but further stated that the site does not allow for anything else. She further suggested that Mr. Loon paint the shed a less dramatic color and put cultured stone or something on the shed to match the house. Elaine L. agreed that the color should be toned down. The commission discussed options among themselves. Chairman Randolph gave a few options to the commission hoping to bring forth a motion from the commission. He also stated what this is not — it is not the homeowner going ahead with a project and then apologizing. The homeowner went about the process the right way but received wrong advice and the commission has an obligation to the homeowner. Chairman Randolph reminded the commission of a situation with a roof on Dearborn that was a metal nonconforming roof and the commission accepted it with the condition that when the home sold the new owner will replace the roof and this would be on record and recorded with the county recorder's office. Chairman Randolph stated that this could be an option in the case of the shed. Another option would be to have a couple members of the commission meet with the homeowner and help select a color that would be drawn from the medium tones of the brick on the house and possibly place some wainscot and / or cultured stone or screening it with some landscaping. Chairman Randolph stated what this situation showed was a problem the city had and the city has worked to correct this problem. It shows city codes that are working against what the commission is trying to avoid along this corridor and code allows a shed less than 200 square feet and parking where there is no curb cut per code is not a problem. Chairman Randolph further stated that the commission over time will need to review these codes but it is a moot point for what Mr. Loon has brought before the commission tonight. Chairman Randolph asked for a motion. Anita S. made the motion to keep the shed with the provision that someone from the commission is to meet with Mr. Loon to discuss color and that removal of the shed shall take place when the house sells, as per an affidavit to be recorded at the Canyon County Recorder's office. CHPC Meeting, January 23, 2012 Page 3 _ _ __ __ . , . MOTION: Anita S., SECOND: Steve M., MOTION PASSED. Chairman Randolph confirmed as part of the motion to allow the homeowner to continue with the structure but with a different color chosen by two of the commission members and the homeowner. Eileen D. volunteered to be one of the commission members along with Chairman Randolph to meet with the homeowner and pick an appropriate color for the shed. V. Audience Participation. A. None. VI. Actions Since Last Meeting. A. CA-157-11 & CA-158-11 — 1720 Dearborn - Chairman Randolph reported that he approved and that C of A's were issued for a re-roof and for the replacement of 47 windows. Chairman Randolph explained to the commission that the city received a complaint that the homeowner started to re-roof the home without a permit and the building official placed a stop work order on the project. The building official referred the homeowner to P&Z for a C of A. P&Z issued the C of A for the re-roof of either an architectural style shingle or a cedar roof. Chairman Randolph further explained that when the building official placed the stop work order they found that the space between the rafters was so great it would not handle composition roof over top of what they had so the homeowner put on a cedar roof. Chairman Randolph stated he approved the C of A for replacement of 47 windows with the agreement the vinyl windows had to have the double hung look and replacement of picture windows with vinyl solid picture windows. VII. Old Business A. 2011-2012 Signage Project Update — Brian B. reported that they have completed the first half of the signage project. Two or three weeks ago the Streets department took down all the blue signs in the Steunenberg Residential Historic District except the sign in front of the H.H. Hayman home. That sign does not need to be changed because the H.H. Hayman home is on the sign. Brian B. reviewed the nine completed signs and passed the signs around table. Brian B. further stated that there are six more signs to work on and actually five more signs because the Midge Graves sign is ready to go to Superior Signs for completion. The placement of the remaining signs will be at the Boone Presbyterian Church, PresidenYs House at the College, JR Simplot & Leon Jones home on Everett and the Crookham Brothers Houses on Everett. Elaine L. responded she has not touched the narrative for the JR Simplot & Leon Jones sign or the narrative for Frank and George's signs but she has started work on the narrative for the Boone Presbyterian Church sign. Brian B. stated they have images for every sign except for the Simplot house and asked Chairperson Randolph if he has found an image of JR Simplot and Leon Jones together to put on the sign. Chairman Randolph responded that he called one of the Jones kids who referred him to a sister in Oregon, Donnett Jones, and he is still waiting to hear back. Chairperson Randolph stated he would follow up with Scott Simplot to see if they found a picture in their archive. Brian B. said if a picture couldn't be found of JR Simplot and Leon Jones there are two other options. Option one would be Plan A, to take a picture of the house and Plan B would be to find a picture of the original Simplot factory in Caldwell. Steve M. suggested contacting CHPC Meeting, January 23, 2012 Page 4 Louie Attiberry for a picture. Brian B. informed the commission that Superior Signs estimated the refurbishing of all the signs at $450.00 and April C. will apply the $275.00 donated by the Steunenberg Residential HOA. This should bring in the project within budget and might be able to start work on the two new signs in the North Caldwell Historic District. Chairman Randolph expressed his gratitude to Brian B. for a great project and all the work he has done. B. 2012 CLG Grant Update — April C. reported that the federal budget has passed and monies should be awarded by mid-February. Ann of SHPO stated that she has the City of Caldwell's contract and she will get them signed and ready to send back as soon as she receives the NPS award letter. April C. asked the commission to confirm their wishes to use TAG to finish the project. The commission stated they felt it would be best to continue with TAG to do the nomination because TAG did the reconnaissance level survey. C. Elect Chairperson for 2012. Steve M. made the motion to re-elect Chuck Randolph as Chairperson. MOTION: Steve M., SECOND: Gina L., MOTION PASSED. D. Elect Vice-Chairperson for 2012. Steve M. made the motion to re-elect Lorene Oates as Vice-Chairperson. MOTION: Steve M., SECOND: Megan D., MOTION PASSED. E. Elect Secretary for 2012. Eileen D. made the motion to nominate herself as Secretary. MOTION: Eileen D., SECOND: Elaine L., MOTION PASSED. VIII. New Business. A. April C. and Brian B. explained a little bit about the topic for the February Agenda and stated it would be a discussion of some changes to the CHPC ordinance, tips on running the meetings and a 5-year comprehensive plan. IX. Meeting adjourned at approximately 7:30 p.m. Respectfully submitted by April Cabello, MINUTES APPROVED AND SIGNED BELOW BY CHAIRPERSON CHUCK RANDOLPH ON THE DATE NOTED BELOW. � ^ ,3 /,� � �- .���� � / / Chairperson Randolph Date �.. � ,c� �j f .3 ! � r z. ATTEST: Brian Billingsley, P& Z Director Date CHPC Meeting, January 23, 2012 Page 5