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Home My WebLink About11-22-1999 POLICE MINUTES • Caldwell City Police Station Bond Committee Meeting Minutes November 22, 1999 Present: Bob Sobba, Christopher Green, Bill Norman, Edison Child, Casey Crookham, Jim Hitt, Sami Schmitt, Mayor Garrett Nancolas, Katie Roach, Margaret �angan, Allan Laird, Gary Maybon, Estella Zamora, Elaine Carpenter, Rod Endow, Wayne Eisenbrandt, Amy Stahl, Dr. Rich Bauscher and Dr. Glen Basey. Absent: Dale Peterson, Patty Mickelsen, Tony Ozuna, Thelma Carpenter, Mary Ann Grimm, Dr. Will Black, Danny Ozuna, Dr. Kevin Learned, Gilbert Hafen, Jesus deLeon, Vaughn Heinrich, Fred Cornforth, Ryan Beuler, Valinda Gabbard, Bob Larson, Bud Way and Chuck Randolph. No Review of the meeting minutes from the previous board meeting on October 12, 1999. Moved, Seconded and Passed (M/S/P). Mayor Nancolas provided a brief explanation of the extensive research and development of the newly proposed Caldwell Police Station. Areas of concern included location and expense, Police and Ciiy Hall projects. COMMITTEE REPORTS Chairman's The deadline to pre-register by mail is January 7, 2000. Absentee Ballot registration Report ends at 5 p.m. on January 31, 2000. Pre-registration at the Courthouse must be done by � January 7, 2000. At this date, the Bond Election will be held in four (4) polling locations; The 7 Day Adventist Church, The Caldwell Chamber of Commerce Building, the Canyon Hill Church of the Nazarene Church and the Canyon County Courthouse during the hours of Noon to 8 p.m. on February 1, 2000. Sub-Committee officers were selected and a secretary was assigned to take minutes. We were reminded that Telephone Campaign is one key to a successful Bond Election. A list of duties for each sub- committee chair was announced and will be given to each committee officer. Estella Zamora agreed to work on translation of materials from English into Spanish. A discussion of polling sites and their effectiveness in the last bond election was transferred onto transparencies for overhead projection. Regions of voter result percentages indicated two areas of door to door canvassing needs. The lack of more or varied polling stations was discussed with Estella Zamora offering to talk to the County Voter Registrations Office to find out reasons for their restrictions. A discussion about lack of concentration on hispanic area voters in the last election noted that we did not have the time or perhaps enough spanish speaking members on the committee to enable the door to door canvassing that was needed. It was noted that we had a large yes vote percentage in the hispanic residential area and we might not need to be concerned about door to door canvassing, but rather voter registration and spanish language fo�rns and posters. We do need a spanish speaking telephone campaign committee. Our goal is 2,757 Yes Votes. We have 8,752 Registered Voters with only 1769 Votes cast in the last Bond Election. The Police Station has 60 employees who are targeting 10 Yes Votes per employee for a total of 600 Yes Votes! We need to recruit additional committee members for this issue. It will lessen the work load and get the message out to more 'Yes voters than in the last election. The Mayor is speaking to all Civic groups for � �� their support as well as speaking to all City Departments, the High Schools and the College. • Police Station Bond Committee Meeting Minutes 11/22/99 Page 2 The pamphlet handed out last time with an image of what the building could look like actually hurt the election and will be revised to look more realistic and within a normal budget. A drawing cost of $5,000 now is more feasible than the suggested cost of $125,000 in the last bond. It was suggested that an aerial (top) view and front view both be submitted. The Dare Officers and Neighborhood Watch Program members will help with canvassing to tell voters what we need for the community, not what v� don't have now. The location of the new Police Station building will be on the Caldwell Lighting Store block. The cost of demolition is about $125,000; about half of what was first estimated. The purchase cost is about $627,000, down from prior cost estimates due from a parcel donated. The size will be approximately 31,000 square feet, with loan costs being reduced with equipment leasing options rather than including equipment purchases in the long term building loan. A local architect will be used as the lead rather than council which will reduce costs as well. In thorough investigations into the use of the existing city-owned Jefferson School property, it was discovered that due to the location of Senior Citizen Housing, Library Facilities, two public schools and a Ciiy Park, the City of Caldwell would be breaking every ordinance and city code on record in building there. If we change the codes for this building, then we would face having to change the codes for every other person who wants to build in Caldwell. We can't set the precident for that reason. The Sears Building has been suggested, but the costs are the same to remodel an old building as to build a new one and the Sears Building has limited parking. The 30 people who telephoned in after the last bond election to complain about the proposed site, have all been called and understand the legal complications now. The following committees and chairs have been assigned: � Voter Registration List — Allan Laird & Rod Endow Promotions — Mayor Nancolas, Estella Zamora 8� Bill Norman Translations — Estella Zamora Polling Sites — Estella Zamora Reminder Cards — Patty Mickelsen Door to Door Canvassing — Casey Crookham, Katie Roach and the Caldwell Police Officers (also Tony and Danny Ozuna and Estella Zamora) The meeting was adjourned at 6:35 p.m. Respectfully submitted, Christopher M. Green, Secretary Caldwell Police Station Bond Committee � i � I • � ~ - Police Station Bond Committee Meeting Minutes 11/22/99 Page 2 � The pamphlet handed out last time with an image of what the building could look like actually hurt the election and will be revised to look more realistic. A preliminary site plan drawing cost of $5,000 is more feasible than the suggested cost of $125,000 in the last bond. It was suggested that an aerial (top) view and fror�t view site plan be submitted. The Dare Officers and Neighborhood Watch Program members will help with canvassing to tell voters . what we need for the community, not what we don't have now. The location of the new Police Station building will be on the Caldwell Lighting Store block. The cost of demolition is about $125,000; about half of what was first estimated. The purchase cost is about $627,000, down from prior cost estimates due from a parcel donated. The size will be approximately 31,000 square feet, with loan costs being reduced with equipment leasing options ratherthan including equipment purchases in the long term building loan. A local architect will be used as the lead rather than council which will reduce costs as v�nell. In thorough investigations into the use of the existing city-owned Jefferson School property, it was discovered that due to the location of Senior Citizen Housing, Library Facilities, two public schools and a City Park, the City of Caldwell would be breaking every ordinance and ciiy code on record in building there. If we change the codes for this building, then we would face having to change the codes for every other person who wants to build in Caldwell. We can't set the precident for that reason. The Sears Building has been suggested, but the costs are about the same to remodel an old building as to build a new one and the Sears Building has limited parking. The 30 people who telephoned in after the last bond election to complain about the proposed site, have all been called and understand the legal complications now. The f�lowing four sut�committees and chairs have been assigned: Voter Registration List Allan Laird & Rod Endow � Promotions Mayor Nancolas, Estella Zamora,(Translations & PollingSites) 8� Bill Norman Reminder Cards Patty Mickelsen Door to Door Canvassing Casey Crookham, Katy Roach and the Caldv�ll Police Officers (also Tony and Danny Ozuna and Estella Zamora) The next meeting will be held on December 6,1999 at 5 p.m. in the City Hall Upstairs Meeting Room. Following meetings will be held on December 13, 1999, January 10, 17, 24 8� 25, 2000 in the same location. The meeting was adjourned at 6:35 p.m. Respectfully submitted, Christopher M. Green, Secretary Caldwell Police Station Bond Committee i