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HomeMy WebLinkAbout01-30-2007 GOLF MINUTES APPROVED CALDWELL GOLF BOARD C� � -� i ADVISORY BOARD MEETING January 2007 MEMBERS ATTENDING Jeff Osgood Chairman Pat Matteri Women's Association Representative Dan Rowell George Scott Elvin Simpson Pat Inglis Men's Association Representative MEMBERS UNABLE TO ATTEND Elvin Simpson Shirley Akagi Vice Chairman Lorraine Navis STAFF ATTENDING Ken Wheeler Superintendent Purple Sage � John Watson Purple Sage Golf Pro Lenny Stroup Fairview Golf Pro GUESTS AGENDA 1) Report from Ken Wheeler 2) Reports from John Watson and Lenny Stroup 3) Old Business 4) New Business The meeting was called to order two members unable to attend. REPORT FROM KEN WHEELER Ken has hired a new assistant. His name is Jason Welch. He has his turf degrees and worked at Hillcrest Country Club for three plus years. He will be a valuable addition to Ken's staff. Ken has put out bids on the new equipment package. The cost of the complete package will be around 500,000. Dollars. We have approval to purchase a portion of this now • from city council rather than put a large amount of money in our old equipment just to � keep it running. We will also soon have our Point of Sale computer system installed. This will be done sometime before March l This new system will allow us to track the number of rounds, who played those rounds and at what time they were played. It also offers many accounting and inventory options. Pass holders will be required to carry their card which will have a barcode and will be swiped when ever they play. We will have to set some policy concerning forgotten cards and also lost cards, this will be done in our next couple of ineetings. We have been asked by the IGA to host the 2007 State Men's Amateur. This is one the most prestigious tournaments held in Idaho and it should be a good chance for us to showcase all the good things which are happening at Purple Sage. The Event will run July 13 15 The IGA will pay 3000.00 dollars for the use of the course. We will also receive revenue from green fees for practice rounds and should see a large increase in cart rental and snack bar sales during this period. Over all we hope for this to be a great benefit for us and the IGA. Pat and the Men's Association will be working closely with John, Ken and their staffs to be sure that we have quality event and show the rest of the state what a fine facility we have. Some of the winter course work which has been completed includes. The removal of the trees on 11 tee box. These trees drastically reduce the sun which hits 14 green and also caused many problems for the cart paths in that area. We will have a new phone system installed this month which will allow John's crew to service our customers better. We . should also have the water damages repaired in the men's bathroom by the end of the month. Other major maintenance items completed are as follows. Four old furnaces were replaced on the club house. These were original to the club house and have had very little maintenance since then. The pump system has had its repair and maintenance completed at a cost of 19,000.00. REPORT FROM JOHN WATSON October — December revenues were about the same as last year. John feels the numbers would be better but some folks are staying away due to the carts on the path only policy. There have been a good number of folks going to Fairview in response to this policy. Some discussion was had among those present as to our winter policies. Several ideas were discussed including only being open on weekends during winter months. This was tabled until further meetings and our current policy which allows Ken to make the decision on when we will be open or closed pending course conditions etc. REPORT FROM LENNY STROUP Lenny has switched credit card companies and they are wanting a 4 years contract. He is speaking with El Jay and the Mayor on trying to get his current contract with the city extended. Lenny reports his numbers are almost exactly the same as last year. The sources of the revenues are a little different but dollars are right in line. • . �, � OLD BUSINESS The pending land sales go to auction in early February. If we have no bidders at that the required minimum bid we will put it on the market through a real estate firm and sell the property through conventional methods. This process is very important to the future of our course and may require some additional un scheduled meetings should offers arise. I have asked the Mayor and El Jay to keep us closely informed on any progress. NEW BUSINESS A letter had been presented to Pat Inglis from Gerald Schroeder concerning the recent events surrounding the closure of the back nine for a period of several days. The letter asked that in the future when circumstances require such an action that the members be informed as to the reason for that decision. This particular incident was an isolated one and has since been handled and we do not anticipate any similar problems. In the future should we have any closures of the facilities Ken will communicate this to John, Lenny and their Staffs so there will be no questions as to why things have been done. The meeting was then adjourned. � •