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HomeMy WebLinkAbout10-8-2003 CHPC MINUTES � � HISTORIC PRESERVATION COMMISSION • MINUTES October 8, 2003 Caldwell City Hall L Call to Order: Jan Boles, Chairman, called the meeting to order at 6:05 p.m. II. Roll CaIL Members Present: Jan Boles, Chairman; Elaine Carpenter, Tom Ensley, Elaine Leppert, Anita Shore, Chuck Randolph, Rick Wells and Betty Jo Keller. Members Absent: Josephine Masar, Ken Feaster-Eytchison and Steve Maughan City Staff: Jacqueline Hernandez Approval of Agenda: Motion/Elaine Leppert Second/Anita Shore. Accept the agenda as amended. Carried III. Approval of Minutes: Motion/ Ken Feaster-Eytchison Second/Josephine Masar. Accept minutes of September 10, as amended. Carried VI. New Business • A. Maintenance of Tree's in Right of Way Paul Nelson, City Forester, provided an information letter to the HPC regarding street tree clearance and vision triangle in City right of way. This letter wili be sent out to property owners in the historical district. B. Certificate of Appropriateness Interview (CA-8-03): (Ming Ma —1502 E Cleveland) — window removal and door installation Michael Kane, Representative, presented his request for a Certificate of Appropriateness to remove existing windows and enclose the openings with plywood overlaid with a stucco finish. Also, the removal of a double door and a single door replacing them with single steel doors. Exhibit A Mr. Kane stated that Mr. Ming Ma did not realize that making minimal changes to the building would need prior approval. Discussion followed. The Commission had questions and suggestions concerning types of material to be used for the enclosed windows and suggestions concerning design. Mr. Kane reported that should the project become to expensive, Mr. Ma might not do improvements. Chairman Boles addressed the applicant questioning what was the expected time frame for this project. He also added for clarification who was working on the project. � . .. Mr. Kane responded the exterior portion of the project would be completed approximately in approximately two (2) months. Mr. Kane also explained Mr. Ma has . his own crew of inen. Chairman Boles read a letter of opposition provided by William Gigray III, resident of 1523 Dearborn. (Exhibit B) The Commission addressed the issue of the original project. Gene Hemenway was to provide a development plan to include landscaping plans and type of materials that would be used on the exterior portion of the building. Discussion of the building permit and Certificate of Appropriate processes followed. Landscape issues were discussed Elaine Carpenter read the City Ordinance Section 10-02-12(6) regarding landscaping requirements associated with a Certificate of Appropriateness. Chairman Boles explained to the Mr. Kane the application is incomplete with the narrative that was provided by Gene Hemenway (also representing Mr. Ma). The narrative did not address case #CA-08-03, and the changes that are being requested are different from the original request for case #CA-08-03. MOTION/Chuck Randolph SECOND/Elaine Leppert To No Action the Certificate of Appropriateness for the removal of windows and the removal and installation of new doors. Jacqueline Hernandez will write a letter stating what the applicant will need to provide in order to submit a completed application. The application will need to include following missing items. A. The plans should reflect the window-recessed area as requested from the surface of the exterior walls to include the entire fascia. B. The new and existing windows match in appearance. C. The materials used to texture the outer part of the windows walls will need to • be compatible with the existing materials. The outer part of the windows walls could be painted a darker shade than what the building is painted. The paint will serve to contrast the texture and existing bricks. D. Landscaping will need to be included and will be reviewed by the Landscape Review Committee. E. Parking will need to be provided for the triplex. Passed: Unanimous roll call vote. C. Friends of the Depot It was noted the HP Commission members would be involved with this project. D. Arlington Neighborhood Survey Elaine Leppert has been working on the Arlington neighborhood survey. Elaine needed to know if the golf course should be included in the grant and how many houses total should be in the survey. The Commission agreed that the golf course should be included in the grant. In order to determine how many houses to include, it was suggested a map be used as a tool to show contributing structures only. V. Old Business A. Mailing to all Steunenberg Historic District Residents/Brokers/Realtors Jacqueline Hernandez informed the Commission that the mailing to all residents in the Historical District and realtors/brokers was mailed. The total cost was $175.01. � � � , ti B. Neighborhood Association — Complaint Letter from Tony Rodriguez • The Commission discussed Mr. Rodriguez's complaint letter to the Mayor. It was noted that the Commission is currently working on a neighborhood association. Chairman's Report A. Historic District Sign Chairman Boles appointed Elaine Leppert, Chuck Randolph and Betty Jo Keller to be the HPC sign committee. The HPC sign committee will make the determination of the locations of all the signs and send out letters of permission to the property owners. Prior to the installation of the signs dig line will be called to locate gas line, telephone and city water lines. Chairman Boles suggested the backs of the signs have historic information for tour purposes. Rick Wells commented to the HPC, He spoke to the property owners to have a sign posted where the old Steunenberg house once stood and the owners agreed. B. Chairman's Duties Chairman Boles provided a hand out of all his responsibilities to the HPC to review. V. Adjournment The meeting was adjourned at 8:15 p.m. Respectfully submitted, • Jacqueline Hernandez Recording Secretary ATTES �E�TO: ' f :, �_ � Signed: }1 l Jan'Boles, Chairman � I �p� °� - ' fI -- � �- --'(� 3 �