HomeMy WebLinkAbout02-19-2009 DEPOT MINUTES � r E
Caldwell Friends of the Depot
February 19,2009
Caldwell Train Depot -°_---�_-�.�,..�,�
12 Noon � � � �� �
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Minutes ���'°'�----�
The meeting was called to order by President Rudi Lotz 12:03AM.
Members present: Garianne Goslin, Debbie Geyer, Rudi & Barbara Lotz, Barbara
Sayler, Ed & Ina Adler, MaryAnn & Frank Smith, Sheila & Dave Williams, Lenore
Johnston, Sherry Brockman, Gary Mitchell, Jim Blacker and Shirley & Steve Alsup
Agenda: A motion by Jim Blacker to approve the Agenda as presented was
seconded by Sherry Brockman and passed unanimously.
Minutes: The January 2009 Minutes were approved after a motion by Debbie
Geyer and second by Barbara Lotz.
Presentation: A presentation was scheduled for a FOD member was postponed
until that member attends a meeting! SHH!
Finance Report: Debbie Geyer reported that there had been expenditures for all the
quilt winners and that the last balance was $11,910.79. Other upcoming
expenditures include about $400 for the model railroad landscape, Canyon County
Fair booth registration of $350, the catered appreciation luncheon of $283 and a
plaque and gift for the previously mentioned presentation. The current balance is
$9668.27 with $6,000 in the contingency fund. It was mentioned that the
contingency funds should be spent as soon as possible. Jim Blacker moved to
approve the financials. Mary Ann Smith seconded the motion which passed.
Old Business:
Refrigerator Cabinet Update:
Debbie Geyer reported that this item is still pending. Ms. Geyer moved to
accept bids and to use contingency funds to pay for it. Rudi Lotz seconded
the motion which passed unanimously.
Plaza Banner Alternatives:
Sheila Williams reported that she is still researching material types.
Quilt & Quilt Legend Update:
A history of the quilt is being typed to be put in a scrapbook. Cindy's Quilt
Shop reports that the top is together.
Storage Shed Update:
Dave Williams reported that the floor plan has been developed and that they
need to determine what the siding will look like. Approval is needed before
submitting final plans to Union Pacific and Historical Preservation.
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Canyon County Fair Booth:
The contract has been sent for the FOD booth. There has been no
communication yet on the location. Barbara Lotz will determine schedules.
Adair Homes is willing to co-sponsor the booth.
Suitcase Curriculum:
Debbie Geyer reported that the subcommittee had met once to determine
use. Materials are to be oriented to use in the classroom before visits to the
Interpretive Center. A follow-up meeting is being scheduled to determine
target age groups.
New Business:
Presentation by E. Clampus Vitus:
Group a no-show.
Interpretive Center Training:
Barbara Lotz has been doing the trainings prior to the scheduled times in the
Interpretive Center. She typically contacts the docents a week prior. Ms.
Lotz also needs to get fun historical facts from as many people as possible.
Depot Fundraising Needs Ideas:
Custom-made welcome mat for front entrance
Depot brochures
Post Cards
Depot Fundraising Event Ideas:
Sell watermelon at July 3 Friday Night Express Event
Quilt Show/Expo appreciation event for Cindy's Quilt Shop at June Friday
Night Express Event
Wine & Art Show to be determined
Ice Cream Social at August Friday Night Express Event
Other Business:
The Model Train Club will come by Fridays to clean the track. They would also
like to use the Depot for some events. Members asked that they submit a formal
request with more details.
It was suggested that keys to the building be available on-site in a lockbox. Dave
Williams said that he would look into the cost and suggested that the combination
be a"rolling" combination to prevent those without authorization from obtaining
unauthorized access to the Depot.
Members discussed the Fourth of July. The Friday Night Express will be held on
July 3` All agreed that the Interpretive Center should be open on the 3` in lieu of
the 4 as most city-wide activities will be held elsewhere. Rudi & Barbara will
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coordinate the volunteers for the evening. Dave and/or Sheila committed to being
there and Debbie and Garianne will also be there.
It was suggested that "Open" signs be posted in A-frames in front of the Depot as
well as other key positions such as l O & Arthur. A check list will be developed
for docents including the posting of signs. Debbie Geyer will pick up a guest book
as soon as possible.
Bylaws are being reviewed and updated by Jim Blacker and Debbie Geyer. The
results will be shared with the FOD at a later date.
Adjourned:
A motion by Dave Williams, seconded by everyone passed at 12:59PM.
Next Meeting:
March 19, 2009 at Caldwell Train Depot
Respectfully submitted,
Garianne Goslin
Secretary