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Home My WebLink About03-10-2011 DEPOT MINUTES _ "> , ` Caldwell Friends of the Depot March 10, 2011 CaldwellTrain Depot ,��a��>.r�""'�� 6:30 PM � ; �.5�.��( ,�, :,..... . . ., _. Minutes The meeting was called to order by Rudi Lotz at 6:30 p.m. Members Present: Rudy Lotz, Barbara Lotz, Mary Garceau, Mary Ann Smith, Frank Smith, Jim Blacker, Diana Register, and Debbie Geyer. Agenda Approval: MOVED/J. Blacker, SECONDED/D. Register to approve the agenda as presented. Motion approved. Past Minutes: Minutes were not distributed. It was determined that the last meeting was held in November 2010 and an appreciation banquet was held in December 2010 in lieu of a meeting. The January and February 2011 meetings were cancelled due to painting repairs in the depot during this time. . Finance Report: Debbie reported that the current balance is $6,163.79 with one outstanding invoice of $248.90 for the new front door mat. MOVED/J. Blacker, SECONDED/F. Smith to approve the financial report as presented. Motion approved. Old Business: Thank you: Appreciation was expressed to Ron & Mary Garceau, Debbie Geyer, Barbara Sayler, and Frank & Mary Ann Smith for their assistance in cleaning the depot on March 5tn Grant Funding Refund — Update: Debbie reported that the report has been submitted by the Engineering Department to Idaho Transportation Department concerning the refund of depot enhancement grant funding for the train depot. Approximately $9,000 will be returned to the Friends of the Depot. Debbie indicated that a check should be received within 60 days. Calendar of Meeting for 20110 and Volunteer Sign-up: The calendar for the upcoming year listing the meeting dates and the volunteer sign-up sheet for the depot open house tours (first Saturday of each month) was distributed. New Business: Welcome New Members: President Lotz welcomed Diana Register as a new member. Ken Johnson was acknowledged as a new member but was not present. Election of Officers for 2011: The following list of nominations was presented for officers: President: Rudy Lotz Vice-President: Mary Ann Smith Secretary — Diana Register � , ' � Treasurer — Debbie Geyer MOVED/M. Smith, SECONDED/J. Blacker to accept the nominations as presented Those voting: Unanimous. Motion approved. NOTE: On March 11, 2011 Rudy Lotz resigned his position as President due to further consideration of health concerns. Garianne volunteered to assume the responsibilities as president. The revised list of officers was e-mailed to 18 the members from the Members at Large roster and was ratified by a response of eleven (11) affirmative votes, no votes in opposition. Revised list of officers as follows: President: Garianne Goslin Vice-President: Mary Ann Smith Secretary — Diana Register Treasurer — Debbie Geyer Goals for 2011: Discussion followed concerning the need to promote new members within the Friends of the Depot. It was suggested that other groups such as TRIAD, Disabled American Veterans, TRIO, Mayor's Youth Advisory Council, and civic clubs be contacted to gain new members. It was suggested that the executive officers meet and review possible projects and activities for the coming year. A report will be brought back to the entire committee for activation and assistance. Publicity Items and Activities: Julv 4 Parade Float: It was recommended that the Friends of the Depot enter a float into the Caldwell July 4 Celebration. The float could help promote upcoming activities in the depot. Diana Register suggested that we contact "Locks of Love" and sponsor such an event in August at the depot. The float could emphasize the "old fashioned" barber shop look with barbershop singers, etc. Members could walk behind the float and hand out flyers concerning the "Locks of Love" event as well as the upcoming Christmas Bazaar in November. Dianne Register suggested that the Friends of the Depot partner with other organizations to assist in planning a community affair such as a mystery theater at the facility or an art show highlighting local artists and the college(s) art department students. Bazaars at the Depot: Appreciation was expressed to Barbara Lotz for the outstanding Christmas Bazaar which she organized in November 2010. It was well attended and many donations were received for the depot. It was suggested that another such craft bazaar be held in June 2011 at the depot this year and then the Christmas bazaar in November 2011. Barbara Lotz volunteered to organize the finro craft bazaars and will work to formulate a committee to help organize and publicize these two events. Dates: Saturdav, June 4 and Saturdav November 5. Report on Friday Night Express & Movies in the Park: Debbie presented an update on the Friday Night Express event to be held on Friday, June 24 She noted that Friday Night Express (FNE) will take on a new look this year with only one musical concert. The event on Friday, June 24 will be used as a"kick off" for introducing the new "Movies in the Park" events, which will be held throughout the summer. The FNE concert/street dance will feature musical artists Lee Mitchell of Boise and the "Too Slim" Band from Seattle, Washington. At dusk the crowd will move to the Indian Creek Park where an exciting family film will be shown. � � , . �Y � Booth at the Canyon County Fair: MOVED/D. Geyer, SECONDED/B. Lotz to not apply for a booth at the Canyon County Fair this summer. Those voting: Unanimous. Motion approved Adjournment: MOTION/F. Smith, SECONDED/Mary Ann Smith to adjourn the meeting at 7:50 p.m. Respectfully submitted, Debbie Geyer, Acting Secretary in the absence of Garianne Goslin