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HomeMy WebLinkAbout01-08-2004 LIBRARY MINUTES � ♦. . CALDWELL PUBLIC LIBRARY BOARD MEETING January 8, 2004 The monthly meeting of the Caldwell Public Library Board held January 8, 2004, in the Idaho room of the library was called to order by Chair, Jack Teraberry at 7:01 p.m. Others present were Leona Manke; Joan Pemble; Pat Papapietro, and Library Director, Elaine Leppert. The first order of business was the election of officers. It was agreed that Lou Roehr as Chair, and Jack Teraberry as Vice-Chair, with the condition that Roehr accepts. (Papapietro/Manke) Minutes were approved as presented. (Papapietro, Teraberry). Bills A good sales tax was entered into the account. The expenditures which should concern us include (1) the book sale budget, the amount of publishing which was included in last year's budget is now included in this year's; and (2) dues and conferences section. We sent more people to the library conference and two employees took correspondence courses. We have no money left for conferences. Bills of $43,783.29 were presented to the Board for approval. Approved (Manke, Pemble). Business Library Board By-laws need revision; Leppert will bring revisions we have discussed to � the next meeting for further discussion and vote. We have posted the Internet policy but some library employees had a concern: the sentence that included commercial and profit-making purposes. Our intent was to limit excessive use of the printer; because this is not a problem at this time, the recommendation is to delete the "commercial or profit-making purposes". The policy was approved with the above deletion. (Papapietro/Pemble) The areas which we have blocked include dating and gambling. While there are some exceptions, we agree that these should continue to be blocked with the possibility of unblocking specific sites. Leppert will look into this further. It was decided that we send a gift basket to Ann Day as a thank you for her service to the board. Papapietro will take responsibility for that. Other Business and Announcements The next meeting is scheduled for February 5, 2004, 7 p.m. The meeting was adjourned at 7:45 p.m. Respectfully submitted, Leona Manke Secretary � 1 /8//04 ° MONTHLY BUDGET REPORT JANUARY, 2004 • JANUARY YEAR TO DAT�- REMAINING BUDGET PERCENT RECEIVED PROPERTY TAX 224,772.92 233,982.15 169,268.85 403,251.00 58% SALES TAX 9,625.48 32,227.52 41,853.00 23% STATE REV. SHARING 12,780.01 26,875.17 30,217.83 57,093.00 47% BK SALE/FD RAISERS 1,496.24 3,259.43 5,740.57 9,000.00 36°/a COPIER 622.26 2,301.37 4,198.63 6,500.00 35% FINES 1,851.56 6,491.72 9,008.28 15,500.00 42% GIFTS & MEMORIALS 378.00 653.00 6,347.00 7,000.00 9% INTEREST 227.64 7,772.36 8,000.00 3°/a INTERLIBRARY LOAN 21.00 31.00 219.00 250.00 12% LOST/DAMAGED 95.85 671.68 1,728.32 2,400.00 28% MISCELLANEOUS 30.00 200.32 240.68 441.00 45°/a NONRESIDENT FEES 1,223.00 5,426.00 10,074.00 15,500.00 35% ORAL HISTORY 25.90 274.10 300.00 9% SUMMER READING 25.00 975.00 1,000.00 3% SALES TAX COLLECT 164.58 523.34 988.66 1,512.00 35% GRANTS 300.00 2,400.00 21,600.00 24,000.00 10% CONTINGENCY - 25,000.00 25,000.00 0% TOTAL 243,735.42 292,719.20 325,880.80 618,600.00 47% • ENDOWMENT _ _ PEAD - 19,000.00 19,000.00 UYEMATSU - 12,000.00 12,000.00 GRAND TOTAL 243,735.42 292,719.20 356,880.80 649,600.00 45% VOIDED CHECK 1,465.05 Deposits operating 245,200.47 Monetary Invest. 12/31/04 Monetary invest. transfer Money Funds 2,895.56 Total 245,200.47 CD 65,751.46 Begining cash balance 344.03 Pead Endow. 12/31/03 Deposits 245,200.47 Money funds 30,620.64 Checks written 63,143.48 CD 195,547.57 Check to State Treasurer 181,500.00 Bonds 406,200.24 Ending cash balance 901.02 Uyematsu 12/31/2003 Money funds 9,403.92 Local Gov. Pool (1/31/04) 5,183.40 Stocks 98,705.75 Mutual Funds 6,673.51 � . � � �. - MONTHLY BUDGET REPORT JANUARY 2004 . JANUARY YEAR TO DATE REMAINING BUDGET PERCENT SALARIES SPENT SALARIES (600.1) 31,535.78 95,243.38 187,680.62 282,924.00 34% COSTS (600.2) 7,625.74 25,788.07 50,601.93 76,390.00 34% LJNEMPLOYMENT (600.3) - 300.00 300.00 0% Subtotal 39,161.52 121,031.45 238,582.55 359,614.00 34% ADMINISTRATION _ BOOKSALE (601.1) 149.40 2,897.70 (397.70) 2,500.00 116% DUES/CONFERENCES (601.3) 201.45 1,09937 (99.37) 1,000.00 110% MISCELL. (601.4) 27.87 132.13 160.00 17% POSTAGE (601.5) 20.76 90.88 209.12 300.00 30% CITY ADMINISTRATIVE (601.2) - 7,654.00 7,654.00 0% PUBLIC RELATIONS (601.6) 295.29 4.71 300.00 98% SALES TAX (601.7) 164.58 522.94 989.06 1,512.00 35% TRAVEL (601.8) 261.30 338.70 600.00 44% BKKEEPING & BANKING (601.9) 5.94 106.69 93.31 200.00 53°/a Subtotal 542.13 5,302.04 8,923.96 14,226.00 37% TECHNICAL SERVICES - MATERIALS � ADULT BKS (602.1) 3,716.63 7,741.65 21,07835 28,820.00 27% AUDIO-VISUAL (602.2) 928.91 1,195.41 4,804.59 6,000.00 20% GIFTS (602.3) 293.64 5,706.36 6,000.00 5% JUVENILE BKS (602.4) 1,638.56 8,432.84 8,567.16 17,000.00 50% PERIODICALS (602.5) 102.00 7,754.34 9,245.66 17,000.00 46% REFERENCE (602.6) 713.49 2,569.26 8,930.74 11,500.00 22% STANDING ORDER (602.7) 3,438.98 8,402.55 8,597.45 17,000.00 49% YOtJNG ADULT (602.8) 242.06 332.79 667.21 1,000.00 33% Subtotal 10,780.63 36,722.48 67,597.52 104,320.00 35% TECHNICAL SERVICES - OPERATING _ CIRC POSTAGE (603.1) 454.12 1,707.72 3,492.28 5,200.00 33% TECH POSTAGE (603.2) 9.52 190.48 200.00 5% REBINDING (6033) - 350.00 350.00 0% PRINTING (603.4) 88.80 200.40 1,799.60 2,000.00 10% TECH SERV SUPPLIES (603.5) 1793.80 2,935.54 2,064.46 5,000.00 59% Subtotal 2,336.72 4,853.18 7,896.82 12,750.00 38% � . � . � .' � MONTHLY BUDGET REPORT JANUARY 2004 � PROGRAMMING ADULT PROGRAMS (604.1) 1.85 205.11 244.89 450.00 46% CHILDREN'S PROG (604.2) 251.08 325.89 1,674.11 2,000.00 16% INTERLIBRARY LOAN (604.3) 271.81 819.87 4,680.13 5,500.00 15% ORAL HISTORY (604.4) - 200.00 200.00 0% Subtotal 524.74 1,350.87 6,799.13 8,150.00 17% BUILDING _ _ COMPUTER SYSTEMS (605.1) 4,481.90 8,647.46 16,352.54 25,000.00 35% EQUIPMENTMAINT.(605.2) 2,142.55 2,586.04 3,413.96 6,000.00 43% INSURANCE (605.3) - 8,290.00 0% LAWN GROUNDS (605.4) - 100.00 0% MAINTENANCE & REPAIR (605.5) 3,141.32 9,858.68 13,000.00 24% SUPPLIES (605.6) 238.13 521.33 2,478.67 3,000.00 17% TELECOMMIINICATIONS (605.7) 460.76 2,144.77 4,855.23 7,000.00 31% THEFT Fi1ND (605.8) - 150.00 150.00 0% UTILITIES (605.9) 1,611.44 5,161.89 16,838.11 22,000.00 23% Subtotal 8,934.78 22,202.81 53,947.19 84,540.00 26% CAPITAL OUTLAY _ CONTINGENCY (606.1) _ • LIBRARY FURNISHING (606.2) 13.46 13.46 8,986.54 9,000.00 0% GRANTS (606.3) 850.00 1,149.99 22,850.01 24,000.00 5% GIFTS-NONBK (606.3) - 2,000.00 2,000.00 0% Subtotal 863.46 1,163.45 33,836.55 35,000.00 3% TOTAL 63,143.98 192,626.28 417,583.72 618,600.00 31% TRANSFER TO GOV POOL ENDOWMENT SAVINGS Pead 19,000.00 Uyematsu 12,000.00 GRAND TOTAL 63,143.98 192,626.28 417,583.72 649,600.00 30% � y , a s � . i MONTHLY BUDGET REPORT JANUARY, 2004 • JANUARY YEAR TO DAT� REMAINING BUDGET PERCENT RECEIVED PROPERTY TAX 224,772.92 233,982.15 169,268.85 403,251.00 58% SALES TAX 9,625.48 32,227.52 41,853.00 23% STATE REV. SHARING 12,780.01 26,875.17 30,217.83 57,093.00 47% BK SALE/FD RAISERS 1,496.24 3,259.43 5,740.57 9,000.00 36% COPIER 622.26 2,301.37 4,198.63 6,500.00 35% FINES 1,851.56 6,491.72 9,008.28 15,500.00 42% GIFTS & MEMORIALS 378.00 653.00 6,347.00 7,000.00 9% INTEREST 227.64 7,772.36 8,000.00 3% INTERLIBRARY LOAN 21.00 31.00 219.00 250.00 12% LOST/DAMAGED 95.85 671.68 1,728.32 2,400.00 28% MISCELLANEOUS 30.00 200.32 240.68 441.00 45% NONRESIDENT FEES 1,223.00 5,426.00 10,074.00 15,500.00 35% ORAL HISTORY 25.90 274.10 300.00 9°/ SUMMER READING 25.00 975.00 1,000.00 3% SALES TAX COLLECT 164.58 523.34 988.66 1,512.00 35% GRANTS 300.00 2,400.00 21,600.00 24,000.00 10% CONTINGENCY - 25,000.00 25,000.00 0% TOTAL 243,735.42 292,719.20 325,880.80 618,600.00 47% . ENDOWMENT _ _ PEAD - 19,000.00 19,000.00 UYEMATSU - 12,000.00 12,000.00 GRAND TOTAL 243,735.42 292,719.20 356,880.80 649,600.00 45% VOIDED CHECK 1,465.05 Deposits operating 245,200.47 Monetary Invest. 12/31/04 Monetary invest. transfer Money Funds 2,895.56 Total 245,200.47 CD 65,751.46 Begining cash balance 344.03 Pead Endow. 12/31/03 Deposits 245,200.47 Money funds 30,620.64 Checks written 63,143.48 CD 195,547.57 Check to State Treasurer 181,500.00 Bonds 406,200.24 Ending cash balance 901.02 Uyematsu 12/31 /2003 Money funds 9,403.92 Local Gov. Pool (1/31/04) 5,183.40 Stocks 98,705.75 Mutual Funds 6,673.51 � MONTHLY BUDGET REPORT JANUARY 2004 . JANUARY YEAR TO DATE REMAINING BUDGET PERCENT SALARIES SPENT SALARIES (600.1) 31,535.78 95,243.38 187,680.62 282,924.00 34% COSTS (600.2) 7,625.74 25,788.07 50,601.93 76,390.00 34% UNEMPLOYMENT (600.3) - 300.00 300.00 0% Subtotal 39,161.52 121,031.45 238,582.55 359,614.00 34% ADMINISTRATION _ BOOKSALE (601.1) 149.40 2,897.70 (397.70) 2,500.00 116% DUES/CONFERENCES (601.3) 201.45 1,099.37 (99.37) 1,000.00 110% MISCELL. (601.4) 27.87 132.13 160.00 17% POSTAGE (601.5) 20.76 90.88 209.12 300.00 30% CITY ADMINISTRATIVE (601.2) - 7,654.00 7,654.00 0% PUBLIC RELATIONS (601.6) 295.29 4.71 300.00 98% SALES TAX (601.7) 164.58 522.94 989.06 1,512.00 35% TRAVEL (601.8) 261.30 338.70 600.00 44% BKKEEPING & BANKING (601.9) 5.94 106.69 93.31 200.00 53% Subtotal 542.13 5,302.04 8,923.96 14,226.00 37% TECHNICAL SERVICES - MATERIALS • ADULT BKS (602.1) 3,716.63 7,741.65 21,078.35 28,820.00 27% AUDIO-VISUAL (602.2) 928.91 1,195.41 4,804.59 6,000.00 20% GIFTS (602.3) 293.64 5,706.36 6,000.00 5% 7UVENILE BKS (602.4) 1,638.56 8,432.84 8,567.16 17,000.00 50% PERIODICALS (602.5) 102.00 7,754.34 9,245.66 17,000.00 46% REFERENCE (602.6) 713.49 2,569.26 8,930.74 11,500.00 22% STANDING ORDER (602.7) 3,438.98 8,402.55 8,597.45 17,000.00 49% YOLING ADULT (602.8) 242.06 332.79 667.21 1,000.00 33% Subtotal 10,780.63 36,722.48 67,597.52 104,320.00 35% TECHNICAL SERVICES - OPERATING _ CIRC POSTAGE (603.1) 454.12 1,707.72 3,492.28 5,200.00 33% TECH POSTAGE (603.2) 9.52 190.48 200.00 5% REBINDING (603.3) - 350.00 350.00 0% PRINTING (603.4) 88.80 200.40 1,799.60 2,000.00 10% TECH SERV SUPPLIES (603.5) 1793.80 2,935.54 2,064.46 5,000.00 59% Subtotal 2,336.72 4,853.18 7,896.82 12,750.00 38% • � .: .. , .. MONTHLY BUDGET REPORT JANUARY 2004 • PROGRAMMING ADULT PROGRAMS (604.1) 1.85 205.11 244.89 450.00 46% CHILDREN'S PROG (604.2) 251.08 325.89 1,674.11 2,000.00 16% INTERLIBRARY LOAN (604.3) 271.81 819.87 4,680.13 5,500.00 15% ORAL HISTORY (604.4) - 200.00 200.00 0% Subtotal 524.74 1,350.87 6,799.13 8,150.00 17% BUILDING _ _ COMPUTER SYSTEMS (605.1) 4,481.90 8,647.46 16,352.54 25,000.00 35% EQUIPMENT MAINT. (605.2) 2,142.55 2,586.04 3,413.96 6,000.00 43% INSURANCE (605.3) - 8 290.00 0% � LAWN GROUNDS (605.4) - 100.00 0% MAINTENANCE & REPAIR (605.5) 3,141.32 9,858.68 13,000.00 24% SUPPLIES (605.6) 238.13 521.33 2,478.67 3,000.00 17% TELECOMMLTNICATIONS (605.7) 460.76 2,144.77 4,855.23 7,000.00 31% THEFT Fi1ND (605.8) - 150.00 150.00 0% UTILITIES (605.9) 1,611.44 5,161.89 16,838.11 22,000.00 23% Subtotal 8,934.78 22,202.81 53,947.19 84,540.00 26% CAPITAL OUTLAY _ CONTINGENCY (606.1) _ � LIBRARY FURNISHING (606.2) 13.46 13.46 8,986.54 9,000.00 0% GRANTS (606.3) 850.00 1,149.99 22,850.01 24,000.00 5% GIFTS-NONBK (606.3) - 2,000.00 2,000.00 0% Subtotal 863.46 1,163.45 33,836.55 35,000.00 3% TOTAL 63,143.98 192,626.28 417,583.72 618,600.00 31% TRANSFER TO GOV POOL ENDOWMENT SAVINGS Pead 19,000.00 Uyematsu 12,000.00 GRAND TOTAL 63,143.98 192,62628 417,583.72 649,600.00 30% �