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HomeMy WebLinkAbout06-03-2004 LIBRARY MINUTES � � CALDWELL PUBLIC LIBRARY BOARD MEETING June 3, 2004 The monthly meeting of the Caldwell Public Library Board held June 3, 2004, in the Idaho room of the library was called to order by Chair, Lou Rohr at 7:05 p.m. Others present were Leona Manke; Pat Papapietro; Joan Pemble; Jack Teraberry; and Library Director, Elaine Leppert. Minutes of May 7 were approved as presented. (Teraberry/Pemble) Bills The Monthly Budget Report was presented by Leppert. Additional discussion concerned the need to replace computers and the move to a new library system format. Bills of $ 43,949.74 were presented to the Board for approval. Approved (Teraberry/Papapietro) Business The roof repair estimate has not yet arrived, discussion of the needs ensued. The city has put out the calendar for the budget cycle for city hall. Needs to be presented before July 16. � We talked about the work the employees do and complimented their pleasant attitude, their respect for the community's diversity, and the work they accomplish. The school district will involve summer school students in the library program. The leaky sprinklers were brought to the city's attention. Other Business and Announcements The Ice Cream Social will be July 22, 2004. The next meeting is scheduled for July 1, 2004; 7 p.m. The meeting was adjourned at 7:40 p.m. Respectfully submitted, Leona Manke Secretary • 6/3/04 1010 Dearborn Street, Caldwell, Idaho 83605, Telephone 459-3242 r c�IdW1�11 blrC :1'rb u rar Draft Bud et FY 2005 FY 05 DRAFT SUMMARY REVENUE Property Tax 419,381 Sales Tax 41,365 State Rev Sharing 60,217 BookSale 8,000 Copier 7,500 Fines 16,000 Gifts 7,000 Interest 8,000 Interlibrary Loan 250 Lost/Damaged 2,500 Miscellaneous 562 Non-Resident Fees 15,500 • Oral History 300 Summer Reading 1,000 Sales Tax Collected 1,425 Grants 24,OOQ Contingency 21,OQ0 TOTAL 634,000 EXPENDITURES Salaries and Benefits 382,700 Administration 12,830 Technical Services Materials 104,320 Technical Services Operating 12,850 Public Services 8,150 Building & Equipment 83,150 Capital Outlay 30,000 TOTAL 634,000 Administrative fees only estimates � Insurances may increase Page 1 . • ` MONTHLY BUDGET REPORT JLTNE, 2004 • JUNE YEAR TO DAT� REMAINING BUDGET PERCENT RECEIVED PROPERTY TAX 251,315.47 151,935.53 403,251.00 62% SALES TAX 11,821.55 30,384.76 11,468.24 41,853.00 73% STATE REV. SHARING 39,104.11 17,988.89 57,093.00 68% BK SALE/FD RAISERS 54L26 5,990.11 3,009.89 9,000.00 67% COPIER 641.93 5,955.34 544.66 6,500.00 92% FINES 1,82L17 14,902.58 597.42 15,500.00 96% GIFTS & MEMORIALS 47.40 1,204.90 5,795.10 7,000.00 17% INTEREST 192.81 7,807.19 8,000.00 2°/a INTERLIBRARY LOAN 5.00 87.00 163.00 250.00 35% LOST/DAMAGED 288.19 1,820.31 579.69 2,400.00 76% MISCELLANEOUS 56.22 503.61 (62.61) 441.00 114% NONRESIDENT FEES 1,852.00 12,220.00 3,280.00 15,500.00 79% ORAL HISTORY 12.95 95.85 204.15 300.00 32% SUMMER READING 380.00 1,895.00 (895.00) 1,000.00 190% SALES TAX COLLECT 138.70 1,081.90 430.10 1,512.00 72% GRANTS 2,400.00 21,600.00 24,000.00 10% CONTINGENCY - 25,000.00 25,000.00 0% TOTAL 17,606.37 369,153.75 249,446.25 618,600.00 60% • ENDOWMENT - - PEAD - 19,000.00 19,000.00 UYEMATSU - 12,000.00 12,000.00 GRAND TOTAL 17,606.37 369,153.75 280,446.25 649,600.00 57% Deposits operating 17,606.37 Edward Jones Monetary invest. transfer 12,000.00 Money Funds 3/26/2004 Total 29,606.37 CD 4,349.15 65,419.13 Begining cash balance Deposits 29,606.37 Pead Endow. 5/28/2004 Checks written 54,387.56 Money funds 35,293.37 CD 191,186.68 Bonds 404,321.06 Ending cash balance (24,781.19) SmithBarney Local Gov. Pool 5/31/2004 Uyematsu 5/31/2004 74,260.28 Money funds 6,499.15 withdrawals 6/17 & 7/1 36,806.00 Stocks 7,780.00 . 37,454.28 Gov Bonds 98,923.80 ' � MONTHLY BUDGET REPORT JLTNE 2004 • JUNE YEAR TO DATE REMAINING BUDGET PERCENT SALAIUES SPENT SALARIES (600.1) 32,782.60 214,049.36 68,874.64 282,924.00 76°/a coSTS (600.2) 9,291.27 60,070.48 16,319.52 76,390.00 79% UNEMPLOYMENT (600.3) - 300.00 300.00 0% Subtotal 42,073.87 274,119.84 85,494.16 359,614.00 76% ADMINISTRATION - BOOKSALE (601.1) 18.12 6,524.58 (4,024.58) 2,500.00 261% DUES/CONFERENCES (601.3) 235.00 1,404.94 (404.94) 1,000.00 140% MISCELL. (601.4) 110.32 49.68 160.00 69% POSTAGE (601.5) 26.77 201.98 98.02 300.00 67% CITY ADMINISTRATNE (601.2) - 7 ,654.00 7, 654.00 0% PUBLIC RELATIONS (601.6) 295.29 4.71 300.00 98% SALES TAX (601.7) 145.03 1,087.37 424.63 1,512.00 72% TRAVEL (601.8) 308.20 291.80 600.00 51% BKKEEPING & BANKING (601. 76.29 206.12 (6.12) 200.00 103% Subtotal 501.21 10,138.80 4,087.20 14,226.00 71 % TECHNICAL SERVICES - MATERIALS • ADULT BKS (602.1) 1,565.70 21,402.05 7,417.95 28,820.00 74% AUDIO-VISUAL (602.2) 217.74 4,552.79 1,447.21 6,000.00 76% GIFTS (602.3) 390.29 5,609.71 6,000.00 7% JLJVENILE BKS (602.4) 18.22 13,589.09 3,410.91 17,000.00 80% PERIODICALS (602.5) 180.00 8,121.54 8,878.46 17,000.00 48% REFERENCE (602.6) 404.19 5,594.52 5,905.48 11,500.00 49% STANDING ORDER (602.7) 2,118.89 15,884.01 1,115.99 17,000.00 93% YOIJNG ADULT (602.8) 792.54 207.46 1,000.00 79% Subtotal 4,504.74 70,326.83 33,993.17 104,320.00 67% TECHNICAL SERVICES - OPERATING - CIRC POSTAGE (603.1) 475.44 3,897.62 1,302.38 5,200.00 75% TECH POSTAGE (603.2) 1.75 52.69 147.31 200.00 26% REBINDING (6033) 312.50 37.50 350.00 89% PRINTING (603.4) 905.29 1, 094.71 2,000.00 45% TECH SERV SUPPLIES (603.5) 444.53 5,347.51 (347.51) 5,000.00 107% Subtotal 921.72 10,515.61 2,234.39 12,750.00 82% • r ' ` MONTHLY BUDGET REPORT JLTNE 2004 . PROGRAMMING ADULT PROGRAMS (604.1) 7.03 233.23 216.77 450.00 52% CHILDREN'S PROG (604.2) 306.90 1,845.23 154.77 2,000.00 92% INTERLIBRARY LOAN (604.3) 203.36 3,508.16 1,991.84 5,500.00 64% ORAL HISTORY (604.4) 7.28 192.72 200.00 4% Subtotal 517.29 5,593.90 2,556.10 8,150.00 69% BUILDING - - COMPUTER SYSTEMS (605.1) 1,000.50 16,995.77 8, 004.23 25,000.00 68% EQUIPMENT MAINT. (605.2) 3,259.83 6,629.23 (629.23) 6,000.00 110% INSURANCE (605.3) - 8,290.00 0% LAWN GROLJNDS (605.4) - 100.00 0% MAINTENANCE & REPAIR (605.5) 5,882.27 7, 117.73 13,000.00 45% SUPPLIES (605.6) 44.56 1,181.09 1,818.91 3,000.00 39% TELECOMMLJNICATIONS (605. 460.77 4,638.50 2,361.50 7,000.00 66% THEFT FL7ND (605.8) - 150.00 150.00 O% UTILITIES (605.9) 938.44 10,614.37 11,385.63 22,000.00 48% Subtotal 5,704.10 45,941.23 30,208.77 84,540.00 54% CAPITAL OUTLAY - CONTINGENCY (606.1) - � LIBRARY FURNISHING (606.2) 1,360.63 7,639.37 9,000.00 15% GRANTS (6063) 1,559.27 22,440.73 24,000.00 6% GIFTS-NONBK (606.3) 164.63 164.63 1,835.37 2,000.00 8% Subtotal 164.63 3,084.53 31,915.47 35,000.00 9% ToTAL 54,387.56 419,720.74 190,489.26 618,600.00 68% TRANSFER TO GOV POOL ENDOWMENT SAVINGS Pead 19,000.00 Uyematsu 12,000.00 GRAND TOTAL 54,387.56 419,720.74 190,489.26 649,600.00 65% � f ' � I t��/N . .' � . 1010 Dearborn Street, Caldwell, Idaho 83605, Telephone 459-3242 �. ;� :�� i _. f , � �/ � aldweil ubl�c :r' b ' rar Library Board Meeting Agenda July 1 2004 7:00 pm I. Minutes of Previous Meeting II Bills . III Business � A. Preliminary budget figures B. Community Room Charges C. Update on Strategic Plan Other business and announcements Next meeting: August 5, 2004 �