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HomeMy WebLinkAbout08-05-2004 LIBRARY MINUTES � i 1010 Dearborn Street, Caldwell, ldaho 83605, Telephone 459-3242 � aldwell bir'c r' b�rar u Library Board Meeting Agenda August 5 2004 7:00 pm • I. Minutes of Previous Meeting II Bills III Business � A. Budget FY 2005 figures B. Community Room Charges • C. Update on Strategic Plan Other business and announcements Next meeting: September 2, 2004 ` a � CALDWELL PUBLIC LIBRARY BOARD MEETING July 1, 2004 The monthly meeting of the Caldwell Public Library Board held July 1, 2004, in the Idaho room of the library was called to order by Chair, Lou Rohr at 7:00 p.m. Others present were Pat Papapietro; Joan Pemble; Jack Teraberry; and Library Director, Elaine Leppert. Minutes of June 3 were approved as presented. Bills Bills of $ 54,387.56 were presented to the Board for approval. Approved (Papapietro/Teraberry) Business The preliminary budget was presented. A general3% increase in salaries was discussed. Elaine reported that she has not yet received estimates for health insurance and other employee costs. She has also not received the estimate on the city's administrative fees and insurance. The board voted to eliminate the category "Unemployment Costs" — 600:3 and incorporate that expense under 600.2 —"Employee Costs." (MSC Pemble/Teraberry) A cleaning fee for the use of the community room was discussed. The carpet has � been stained with coffee and fruit punch spills. This issue will be researched and revisited at the next board meeting. Elements of the Strategic Plan were discussed. The library director will hire someone to work on the leak in the lawn's sprinkler as the city's parks department has not responded. Other Business and Announcements The Ice Cream Social will be July 22, 2004. The next meeting is scheduled for August 5, 2004 at 7 p.m. The meeting was adj ourned. Elaine C Leppert Secretary • . -. ' 1010 Dearborn Street, Caldwell, Idaho 83605, Telephone 459-3242 '� aldw • • ei1 ublrc rb�rar CALDWELL PUBLIC LIBRARY FY 2005 REVENUE Property Tax 419,381 Sales Tax 41,365 State Rev Sharing 60,217 BookSale 8,000 Copier 7,500 Fines 16,000 Gifts 7,000 Interest 8,000 Interlibrary Loan 250 Lost/Damaged 2,500 Miscellaneous 562 Non-Resident Fees 15,500 • Oral History 300 Summer Reading 1,000 Sales Tax Collected 1,425 Grants 24,000 Contingency 21,000 TOTAL 634,000 Endowments 30,000 GRAND TOTAL 664,000 EXPENDITURES SUMMARY Salaries and Benefits 396,340 Administration 12,410 Technical Services Materials 92,000 Technical Services Operating 12,550 Public Services 8,150 Building & Equipment 82,550 Capital Outlay 30,000 TOTAL 634,000 Endowments 30,000 � GRAND TOTAL 664,000 Page 1 f- i010 Dearborn Street, Caldwell, Idaho 83605, Telephone 459-3242 � Id�ell ublrc :r' b�rar a EXPENDITURES - DETAILS SALARIES & BENEFITS SALARIES 298,000 COSTS 98,340 Subtotal 396, 340 ADMINISTRATION BOOKSALE 500 DUES/CONFERENCES 1,200 MISCELL. 205 POSTAGE 300 CITY ADMINISTRATIVE 7,700 PUBLIC RELATIONS 300 � SALES TAX 1,425 TRAVEL 530 BOOKKEEPING & BANKING 250 Subtotal 12, 410 TECHNICAL SERVICES - MATERIALS ADULT BKS 26,000 AUDIO-VISUAL 5,000 GIFTS 6,000 JUVENILE BKS 13,000 PERIODICALS 14,000 REFERENCE 11,000 STANDING ORDER 16,000 YOUNG ADULT 1,000 Subtotal 92, 000 TECHNICAL SERVICES - OPERATING CIRC POSTAGE 5,000 TECH POSTAGE 200 � REBINDING 350 Page 2 � ' 1010 Dearborn Street, Cafdwell, Idaho 83605, Telephone 459-3242 • aldw • . ell ublrc rb�rar PRINTING 1,600 TECH SERV SUPPLIES 5,400 Subtotal 12, 550 PUBLIC SERVICES ADULT PROGRAMS 450 CHILDREN'S PROG 2,000 INTERLIBRARY LOAN 5,500 ORAL HISTORY 200 Subtotal 8,150 BUILDING COMPUTER SYSTEMS 25,000 . EQUIPMENT MAINT. 7,000 INSURANCE 8,300 LAWN GROUNDS 100 MAINTENANCE & REPAIR 13,000 SUPPLIES 2,000 TELECOMMUNICATIONS 7,000 THEFT FUND 150 UTILITIES 20,000 Subtotal 82, 550 CAPITAL OUTLAY LIBRARY FURNISHING 5,000 GRANTS 24,000 GIFTS-NONBK 1,000 Subtotal 30, 000 ` TOTAL 634,000 ENDOWMENT SAVINGS 30,000 GRAND TOTAL 664,000 � Page 3 MONTHLY BUDGET REPORT JULY, 2004 JULY YEAR TO DAT� REMAINING BUDGET PERCENT � RECEIVED PROPERTY TAX 154,852.86 406,168.33 (2,917.33) 403,251.00 101% SALES TAX 30,384.76 11,468.24 41,853.00 73% STATE REV. SHARING 39,104.11 17,988.89 57,093.00 68% BK SALE/FD RAISERS 329.87 6,319.98 2,680.02 9,000.00 70% COPIER 507.41 6,462.75 37.25 6,500.00 99% FINES 1,362.94 16,265.52 (765.52) 15,500.00 105% GIFTS & MEMORIALS 1,241.00 2,445.90 4,554.10 7,000.00 35% INTEREST 2,650.65 5,34935 8,000.00 33% INTERLIBRARY LOAN 20.00 107.00 143.00 250.00 43% LOST/DAMAGED 287.90 2,108.21 291.79 2,400.00 88% MISCELLANEOUS 1.64 505.25 (64.25) 441.00 115% NONRESIDENT FEES 1,459.00 13,679.00 1,821.00 15,500.00 88% ORAL HISTORY 103.48 199.33 100.67 300.00 66% SUMMER READING 170.00 2,065.00 (1,065.00) 1,000.00 207% SALES TAX COLLECT 99.69 1,181.59 330.41 1,512.00 78% GRANTS 2,400.00 21,600.00 24,000.00 10% CONTINGENCY - 25,000.00 25,000.00 0% TOTAL 160,435.79 532,047.38 86,552.62 618,600.00 86% . ENDOWMENT _ - PEAD 19,000.00 19,000.00 UYEMATSU - 12,000.00 12,000.00 GRAND TOTAL 160,435.79 532,047.38 117,552.62 649,600.00 82% Deposits operating 160,435.79 Edward Jones Monetary invest. transfer 24,800.00 Money Funds 6/25/2004 Total 185,235.79 Money Funds 4,351.79 CD 64,875.61 Begining cash balance (24,014.47) Deposits 185,235.79 Pead Endow. 6/25/2004 Checks written 36,003.20 Money funds 42,061.38 CD 190,594.67 Bonds 401,219.88 Ending cash balance 125,218.12 Smith Barney Local Gov. Pool 7/31/2004 Uyematsu 6/27/2004 37,633.10 Money funds 5,215.43 Gov Bonds 109,023.10 . MONTHLY BUDGET REPORT JULY 2004 • JULY YEAR TO DATE REMAINING BUDGET PERCENT SALARIES SPENT SALARIES (600.1) 21,057.99 235,107.35 47,816.65 282,924.00 83% CosTS (600.2) 5,191.02 65,261.50 11,128.50 76,390.00 85% IINEMPLOYMENT (6003) - 300.00 300.00 0% Subtotal 26,249.01 300,368.85 59,245.15 359,614.00 84% ADMINISTRATION _ BOOKSALE (601.1) 5.54 6,530.12 (4,030.12) 2,500.00 261% DuES/corrFE�NCES (601.3) 60.00 1,464.94 (464.94) 1,000.00 146% MISCELL. (601.4) 110.32 49.68 160.00 69% POSTAGE (601.5) 22.75 224.73 75.27 300.00 75% CITY ADMINISTRATIVE (601.2) - 7 ,654.00 7,654.00 0% PUBLIC RELATIONS (601.6) 295.29 4.71 300.00 98% SALES TAX (601.7) 92.90 1,180.27 331.73 1,512.00 78% TRAVEL (601.8) 7.80 316.00 284.00 600.00 53% BKKEEPING & BANKING (601 161.59 367.71 (167.71) 200.00 184% Subtotal 350.58 10,48938 3,736.62 14,226.00 74% TECHNICAL SERVICES - MATERIALS • ADULTBKS(602.1) l,1ll.72 22,513.77 6,306.23 28,820.00 78% auDio-visuaL (602.2) 392.13 4,944.92 1,055.08 6,000.00 82% GIFTS (6023) 390.29 5,609.71 6,000.00 7% JiJVENILE BKS (602.4) 18.61 13,607.70 3,392.30 17,000.00 80% PERIODICALS (602.5) 45.00 8,166.54 8,833.46 17,000.00 48% REFERENCE(602.6) 1,789.86 7,384.38 4,115.62 11,500.00 64% STANDINGORDER(602.7) 1,367.77 17,251.78 (251.78) 17,000.00 101% YoUNG ADULT (6o2.$) 144.12 936.66 63.34 1,000.00 94% Subtotal 4,869.21 75,196.04 29,123.96 104,320.00 72% TECHNICAL SERVICES - OPERATING _ CIRC POSTAGE (603.1) 412.55 4,310.17 889.83 5,200.00 83% TECH POSTAGE (603.2) 52.69 147.31 200.00 26% REBINDING (603.3) 312.50 37.50 350.00 89% PRINTING (603.4) 155.78 1,061.07 938.93 2,000.00 53% TECH SERV SUPPLIES (603.5) 293.83 5,641.34 (641.34) 5,000.00 113% Subtotal 862.16 11,377.77 1,372.23 12,750.00 89% � MONTHLY BUDGET REPORT JULY 2004 • PROGRAMMING ADULT PROGRAMS (604.1) 0.74 233.97 216.03 450.00 52% CHILDREN'S PROG (604.2) 118.91 1,964.14 35.86 2,000.00 98% INTERLIBRARY LOAN (604.3) 220.57 3,728.73 1,771.27 5,500.00 68% ORAL HISTORY (604.4) 7.28 192.72 200.00 4% Subtotal 340.22 5,934.12 2,215.88 8,150.00 73% BUILDING _ COMPUTER SYSTEMS (605.1) 806.95 17,802.72 7, 197.28 25,000.00 71% EQUIPMENT MAINT. (605.2) 394.78 7,024.01 (1,024.01) 6,000.00 117% INSURANCE (605.3) - 8,290.00 0% LAWN GROUNDS (605.4) - 100.00 0% MAINTENANCE & REPAIR (60 200.00 6,082.27 6,917.73 13,000.00 47% SUPPLIES (605.6) 190.11 1,371.20 1,628.80 3,000.00 46% TELECOMMUIVicaTioNS (6os 461.57 5,100.07 1,899.93 7,000.00 73% THEFT Fi1ND (605.8) - 150.00 150.00 0% UTILITIES (605.9) 1,361.01 11,975.38 10,024.62 22,000.00 54% Subtotal 3,414.42 49,355.65 26,794.35 84,540.00 58% CAPITAL OUTLAY _ CONTINGENCY (606.1) _ � LIBRARY FURNISHING (606.2) (94.40) 1,266.23 7,733.77 9,000.00 14% GRANTS (6063) 12.00 1,571.27 22,428.73 24,000.00 7% GIFTS (606.3) 164.63 1, 835.37 2,000.00 8% Subtotal (82.40) 3,002.13 31,997.87 35,000.00 9% ToTAL 36,003.20 455,723.94 154,486.06 618,600.00 74% TRANSFER TO GOV POOL ENDOWMENT SAVINGS Pead 19,000.00 Uyematsu 12,000.00 GRAND TOTAL 36,003.20 455,723.94 154,486.06 649,600.00 70% i . � . _ MONTHLY BUDGET REPORT JULY, 2004 � JULY YEAR TO DATF REMAINING BUDGET PERCENT RECEIVED PROPERTY TAX 154,852.86 406,168.33 (2,917.33) 403,251.00 101% SALES TAX 30,384.76 11,468.24 41,853.00 73% STATE REV. SHARING 39,104.11 17,988.89 57,093.00 68% BK SALE/FD RAISERS 329.87 6,319.98 2,680.02 9,000.00 70% COPIER 507.41 6,462.75 37.25 6,500.00 99% FINES 1,362.94 16,265.52 (765.52) 15,500.00 105% GIFTS & MEMORIALS 1,241.00 2,445.90 4,554.10 7,000.00 35% INTEREST 2,650.65 5,34935 8,000.00 33% INTERLIBRARY LOAN 20.00 107.00 143.00 250.00 43% LOST/DAMAGED 287.90 2,108.21 291.79 2,400.00 88% MISCELLANEOUS 1.64 505.25 (64.25) 441.00 115% NONRESIDENT FEES 1,459.00 13,679.00 1,821.00 15,500.00 88% ORAL HISTORY 103.48 199.33 100.67 300.00 66% SUMMER READING 170.00 2,065.00 (1,065.00) 1,000.00 207% SALES TAX COLLECT 99.69 1,181.59 330.41 1,512.00 78% GRANTS 2,400.00 21,600.00 24,000.00 10% CONTINGENCY - 25,000.00 25,000.00 0% TOTAL 160,435.79 532,047.38 86,552.62 618,600.00 86% , ENDOWMENT _ _ PEAD - 19,000.00 19,000.00 UYEMATSU - 12,000.00 12,000.00 GRAND TOTAL 160,435.79 532,047.38 117,552.62 649,600.00 82% Deposits operating 160,435.79 Edward Jones Monetary invest. transfer 24,800.00 Money Funds 6/25/2004 Total 185,235.79 Money Funds 4,351.79 CD 64,875.61 Begining cash balance (24,014.47) Deposits 185,235.79 Pead Endow. 6/25/2004 Checks written 36,003.20 Money funds 42,061.38 CD 190,594.67 Bonds 401,219.88 Ending cash balance 125,218.12 Smith Barney Local Gov. Pool 7/31/2004 Uyematsu 6/27/2004 37,633.10 Money funds 5,215.43 Gov Bonds 109,023.10 � .. MONTHLY BUDGET REPORT JULY 2004 • JULY YEAR TO DATE REMAINING BUDGET PERCENT SALARIES SPENT SALARIES (600.1) 21,057.99 235,107.35 47,816.65 282,924.00 83% cosTS (600.2) 5,191.02 65,261.50 11,128.50 76,390.00 85% i1NEMPLOYMENT (600.3) - 300.00 300.00 0% Subtotal 26,249.01 300,368.85 59,245.15 359,614.00 84% ADMINISTRATION _ BOOKSALE (601.1) 5.54 6,530.12 (4,030.12) 2,500.00 261% DuES/corrFE�rrcES (601.3) 60.00 1,464.94 (464.94) 1,000.00 146% MISCELL. (601.4) 110.32 49.68 160.00 69% POSTAGE (601.5) 22.75 224.73 75.27 300.00 75% CITY ADMINISTRATIVE (601.2) - 7,654.00 7, 654.00 0% PUBLIC RELATIONS (601.6) 295.29 4.71 300.00 98% SALES Tax (601.�) 92.90 1,180.27 331.73 1,512.00 78% TRAVEL (601.8) 7.80 316.00 284.00 600.00 53% BKKEEPING & BANKING (60 L 161 .59 367.71 (167.71) 200.00 184% Subtotal 350.58 10,489.38 3,736.62 14,226.00 74% TECHNICAL SERVICES - MATERIALS � ADULTBKS(602.1) 1,111.72 22,513.77 6,306.23 28,820.00 78% AUDIO-VISUAL (602.2) 392.13 4,944.92 1,055.08 6,000.00 82% GIFTS (602.3) 390.29 5,609.71 6,000.00 7% JiJVENILE BKS (602.4) 18.61 13,607.70 3,392.30 17,000.00 80% PERIODICALS (602.5) 45.00 8,166.54 8,833.46 17,000.00 48% REFERENCE (602.6) 1,789.86 7,384.38 4,115.62 11,500.00 64% STANDING ORDER (602.7) 1,367.77 17,251.78 (251.78) 17,000.00 101 % YoLTNG ADULT (602.8) 144.12 936.66 63.34 1,000.00 94% Subtotal 4,869.21 75,196.04 29,123.96 104,320.00 72% TECHNICAL SERVICES - OPERATING _ CIRC POSTAGE (603.1) 412.55 4,310.17 889.83 5,200.00 83% TECH POSTAGE (603.2) 52.69 147.31 200.00 26% REBINDING (603.3) 312.50 37.50 350.00 89% PRINTING (603.4) 155.78 1,061.07 938.93 2,000.00 53% TECH SERV SUPPLIES (603.5) 293.83 5,641.34 (641.34) 5,000.00 113% Subtotal 862.16 11,377.77 1,372.23 12,750.00 89% • MONTHLY BUDGET REPORT JULY 2004 � PROGRAMMING ADULT PROGRAMS (604.1) 0.74 233.97 216.03 450.00 52% CHILDREN'S PROG (604.2) 118.91 1,964.14 35.86 2,000.00 98% INTERLIBRARY LOAN (6043) 220.57 3,728.73 1,771.27 5,500.00 68% ORAL HISTORY (604.4) 7.28 192.72 200.00 4% Subtotal 340.22 5,934.12 2,215.88 8,150.00 73% BUILDING _ COMPUTER SYSTEMS (605.1) 806.95 17,802.72 7, 197.28 25,000.00 71% EQUIPMENTMAINT. (605.2) 394.78 7,024.01 (1,024.01) 6,000.00 117% INSURANCE (605.3) - 8,290.00 0% LAWN GROUNDS (605.4) - 100.00 0% MAINTENANCE & REPAIR (60 200.00 6,082.27 6, 917.73 13,000.00 47% SUPPLIES (605.6) 190.11 1,371.20 1,628.80 3,000.00 46% TELECOMMLJNICATIONS (605 461.57 5,100.07 1,899.93 7,000.00 73% THEFT FUND (605.8) - 150.00 150.00 0% UTILITIES (605.9) 1,361.01 11,975.38 10,024.62 22,000.00 54% Subtotal 3,414.42 49,355.65 26,794.35 84,540.00 58% CAPITAL OUTLAY _ CONTINGENCY (606.1) _ • LIBRARY FURNISHING (606.2) (94.40) 1,266.23 7,733.77 9,000.00 14% GRANTS (606.3) 12.00 1,571.27 22,428.73 24,000.00 7% GIFTS (606.3) 164.63 1, 835.37 2,000.00 8% Subtotal (82.40) 3,002.13 31,997.87 35,000.00 9% ToTAL 36,003.20 455,723.94 154,486.06 618,600.00 74% TRANSFER TO GOV POOL ENDOWMENT SAVINGS Pead 19,000.00 Uyematsu 12,000.00 GRAND TOTAL 36,003.20 455,723.94 154,486.06 649,600.00 70% �