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Home My WebLink About09-02-2004 LIBRARY MINUTES • CALDWELL PUBLIC LIBRARY BOARD MEETING September 2, 2004 The monthly meeting of the Caldwell Public Library Board held September 2, 2004, in the Idaho room of the library was called to order by Chair, Lou Rohr at 7:07 p.m. Others present were Leona Manke; Jack Teraberry; Pat Papapietro; Rob Oates, City Council liaison; and Library Director, Elaine Leppert. Minutes of August 5, 2004, were approved as presented. (by consensus). Bills The Monthly Budget Report was presented by Leppert. Bills of $61, 551.53 were presented to the Board for approval. Approved (Papapietro, Teraberry) Business The non-resident for family and senior patrons will remain the same: $47.00 for family and $29.00 for seniors. (Manke, Papapietro) We considered whether a six-month card should be made available for non- residents. The fees would be assessed appropriately. The fees were set at $24.00 and $15.00. (Papapietro, Teraberry) � A question that we need to consider for the long-range plan: What are five issues facing our community at this time and which relate to what the library does or could do? The board decided that this question needs some consideration and we extended the due date for the long-range plan. (by consensus) Other Business and Announcements The doll collection came up again because they are not being used. One of the Friends of the Library offered to sell them on E-bay for us. The board authorized the sale of the doll collection. (Papapietro, Teraberry) The water leak was fixed by an outside person. Because of the Idaho Library Association annual conference, the date for the October meeting will be September 30, 7 p.m. Leppert reported on the meeting of area librarians to consider the computer system-based software. The meeting was adjourned at 7:55 p.m. Respectfully submitted, • Leona Manke, Secretary 9/02/04 MONTHLY BUDGET REPORT SEPTEMBER, 2004 . SEPTEMBER YEAR TO DAT� REMAINING BUDGET PERCENT PROPERTY TAX RECEIVED 7,680.28 413,848.61 (10,597.61) 403,251.00 103% SALES TAX 9,348.48 39,733.24 2,119.76 41,853.00 95% STATE REV. SHARING 52,602.31 4,490.69 57,093.00 92% BK SALE/FD RAISERS 201.93 6,992.46 2,007.54 9,000.00 78% COPIER 583.70 7,780.65 (1,280.65) 6,500.00 120% FINES 1,398.01 19,422.99 (3,922.99) 15,500.00 125% GIFTS & MEMORIALS 77.00 2,672.90 4,327.10 7,000.00 38% INTEREST 1,417.03 6,582.97 8,000.00 1 g% INTERLIBRARY LOAN 99.50 150.50 250.00 40% LOST/DAMAGED 404.70 2,845.10 (445.10) 2,400.00 119% MISCELI,ANEOUS 15.00 525.25 (84.25) 441.00 119% NONRESIDENT FEES 1,603.00 16,364.00 (864.00) 15,500.00 106% ORAL HISTORY 301.76 548.24 (248.24) 300.00 183% SUMMER READING 40.00 2,105.00 (1,105.00) 1,000.00 2ll% SALES TAX COLLECT 126.21 1,405.57 106.43 1,512.00 93�/ GRANTS 2,400.00 21,600.00 24,000.00 10% CONTINGENCY - 25,000.00 25,000.00 p% TOTAL 21,780.07 570,762.85 47,837.15 618,600.00 92% • ENDOWMENT _ _ PEAD - 19,000.00 19,000.00 UYEMATSU - 12,000.00 12,000.00 GRAND TOTAL 21,780.07 570,762.85 78,837.15 649,600.00 88% Edward Jones Deposits operating 21,780.07 Money Funds 6/25/2004 Monetary invest. transfer 13,800.00 Money Funds 4,351.79 Total 35,580.07 CD 64,875.61 Pead Endow. 8/27/2004 Begining cash balance (141.10) Money funds 49,217.01 Deposits 35,580.07 CD 192,017.72 Checks written 41,173.31 Bonds 411,711.70 Smith Barney Ending cash balance (5,734.34) Uyematsu 8/29/2004 Money funds 5,525.17 Local Gov. Pool 8/31/2004 Gov Bonds 110,036.50 149,749.79 withdrawals post August � 8/31/2004 30,000.00 9/23/2004 13,800.00 9/30/2004 5,800.00 100,149. 79 MONTHLY BUDGET REPpRT SEPTEMBER 2004 • SEPTEMBER YEAR TO DATE REMAINING BUDGET PERCENT SALARIES SALARIES (600.1) 21,107.94 277,383.56 5,540.44 2g2 924 SPEN $Q/0 COSTS (600.2) 6,237.51 77,765.48 iJNEMPLOYMENT (6003) (1,375.48) 76,390 102% Subtotal ' 300.00 300 p�� 27,345.45 355,149.04 4,464.96 359,614 99% ADMINISTRATION BOOKSALE (601.1) 29.99 6 567 13 DUES/CONFERENCES (601.3) 10.00 1 698.94 �4�067.13) 2,500 263% MISCELL: (601.4) � (698.94) 1,000 170% POSTAGE (601.5) 110.32 49.68 160 (,9�� CITY ADMINISTRATNE (601.2) 29.�2 293.66 6.34 300 980� PUBLIC RELATIONS (601.6) 7,654.00 - 7,654 100% SALES TAX (601.7) 295.29 4.71 300 98o/ TRAVEL (601.8) 126.40 1,412.05 99.95 1,512 93% BKKEEPING & BANKING (601.9 197.09 591.61 8.39 600 99% Subtotal 373.59 (173.59) 200 187% 393.20 18,996.59 (4,770.59) 14,226 134% TECHNICAL SERVICES - MATERIALS ADULT BKS (602.1) 1,419.51 26,029.94 2,790.06 28,820 90% AUDIO-VISUAL (602.2) 284.71 6 658.02 GIFTS (602.3) � (658.02) 6,000 I 11% JLJVENILE BKS (602.4) 390.29 5,609.71 6,000 7% 93.35 14,817.17 2,182.83 17,000 87% � PERIODICALS (602.5) 123.55 8,402.29 8,597.71 17,000 49% REFERENCE (602.6) 192.44 8,485.28 3,014.72 11,500 '74% STANDING ORDER (602.7) 2,225.03 20 841.68 YOLJNG ADULT (602.8) � (3,841.68) 17,000 123% 11.88 948.54 51.46 1,000 95% Subtotal 4,350.47 86,573.21 17,746.79 104,320 83% TECHNICAL SERVICES - OPERATING CIRC POSTAGE (603.1) 423.32 5,122.53 77.47 5,200 99% TECH POSTAGE (603.2) 52.69 147.31 2pp 26% REBINDING (6033) 312.50 37.50 350 g9% PRINTING (603.4) 74.70 1,442.07 557.93 2,000 72% TECH SERV SUPPLIES (603.5) 836.14 6,722.78 (1,722.78) 5,000 134% Subtotal 1,334.16 13 652.57 � (902.57) 12,750 107% PROGRAMMING ADULT PROGRAMS (604.1) 5.92 358.76 91.24 450 80% CHILDREN'S PROG (604.2) 12.46 2 490.94 INTERLIBRARY LOAN (6043) 886.93 5,473.42 (4 26.58 ) 5,000 100%a ORAL HISTORY (604.4) 7.28 192.72 200 Subtotal 905.31 4% 8,330.40 (180.40) 8,150 102% • � ! MONTHLY BUDGET REPORT SEPTEMBER 2004 • BUILDING ' - COMPUTER SYSTEMS (605.1) 4,249.08 26,252 56 EQUIPMENT MAINT. (605.2) 504.17 �1,252.56) 25,000 105% INSURANCE (605.3) 7,646.72 (1,646.72) 6,000 12�% LAWN GROLTNDS (605.4) 8,289.00 8,290 100% MAINTENANCE & REPAIR (605.5 2g� 25 484.69 100 4850� SUPPLIES (605.6) 6,446.02 6,553.98 13,000 50% 192.90 1,564.10 1,435.90 3,000 52��a TELECOMMLINICATIONS (605.7) 439.41 THEFT FLTND (605.8) 7,463.07 (463.07) 7,000 107�� UTILITIES (605.9) ' 150.00 150 po/ 1,166.47 14,539.82 7,460.18 22,000 Subtotal 6,839.28 66% 72,685.98 12,237.71 84,540 86°/a CAPITAL OUTLAY - CONTINGENCY (606.1) LIBRARY FURNISHING (606.2) 1,266 23 7,733.77 9,000 14% GRANTS (606.3) 5.44 GIFTS-NONBK (606.3) 1,576.71 22,423.29 24,000 �a� Subtotal 194.76 1,805.24 2,000 10% 5.44 3,037.70 31,962.30 35,000 9% TOTAL 41,173.31 558,425 49 60,558.20 618,600 90% TRANSFER TO GOV POOL ENDOWMENT SAVINGS Pead � Uyematsu 19,000 GRAND TOTAL 41,173.31 558,425.49 60,558.20 649,600 86% �