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HomeMy WebLinkAbout11-04-2004 LIBRARY MINUTES i � CALDWELL PUBLIC LIBRARY BOARD MEETING November 4, 2004 • The November monthly meeting of the Caldwell Public Library Board held November 4, 2004, in the Idaho room of the library was called to order by Chair, Lou Rohr at 7:OOp.m. Others present were Joan Pemble, Jack Teraberry, city council liaison Rob Oates and library director, Elaine Leppert. Minutes of September 30, 2004, were approved as presented. Bills The Monthly Budget Report was presented by Leppert. Bills of $43,868.96 were presented to the Board for approval. Approved (Pemble/Teraberry) Business The discussion of the Strategic Plan was postponed. The annual Report to the Idaho State Library was presented and approved. The Community Room Food Fee was clarified in that it does not apply to library- sponsored events. The library records retention policy was presented; Leppert will incorporate revisions and bring back to the board for approval at the next board meeting. • Leppert presented the new initiative by the Idaho State Library entitled LiLi Unlimited that will provide interlibrary loan and cataloging services via OCLC. Joining this initiative will reduce the Caldwell Public Library's annual OCLC costs. Approved The Children's department was given approval to apply for a Get a Jump Start on Reading grant that will encourage children entering kindergarten to sign-up for a library card. Meeting adjourned. �eGrt� � Next meeting: , 2004, 7:00 p.m. Respectfully submitted, � � .f' � .� �� L v ,�� ��,. .� � `,, ,� Elaine C Leppert Secretary . � s _ CALDWELL PUBLIC LIBRARY MONTHLY EXPENSES NOVEMBER, 2004 • NOVEMBER YEAR TO DATE REMAINING BUDGET PERCENT RECEIVED PROPERTY TAX 1,570.89 1,570.89 417,810.11 419,381 0% sALES TAx - 41,365.00 41,365 0% STATE REV. SHARING 15,476.11 15,476.11 44,740.89 60,217 26% BK SALE/FD RAISERS 94.71 356.68 7,643.32 8,000 4% coP1Ex 619.50 1,265.60 6,234.40 7,500 17% FINES 1,411.76 2,703.20 13,296.80 16,000 17% GIFTS & MEMORIALS 150.00 157.79 6, 842.21 7,000 2% INTEREST - 8,000.00 8,000 0% INTERLIBRARY LOAN 10.00 10.00 240.00 250 4% LOST/DAMAGED 250.55 537.95 1,962.05 2,500 22% MISCELLANEOUS 10.00 15.00 547.00 562 3% NoNRESIDENT FEES 1,339.00 2,865.00 12,635.00 15,500 18% ORAL HISTORY 9.43 290.57 300 3% SUMMER READING - 1,000.00 1,000 0% SALES TAX COLLECT 80.65 188.98 1,236.02 1,425 13% GRANTS - 24 ,000.00 24,000 0% CONTINGENCY - 21,000.00 21,000 O% • TOTAL 21,013.17 25,156.63 608,843.37 634,000.00 4% ENDOWMENTS - 30,000.00 30,000.00 0% ,� G�rrD ToTaL 21,013.17 638,843.37 664,000.00 0% � Edward Jones Deposits operating 21,013.17 Money Funds 6/25/2004 Monetary invest. transfer 26,000.00 Money Funds 4,351.79 Total 47,013.17 CD 64,875.61 Pead Endow. 10/29/2004 Begining cash balance (11,259.84) Money funds 16,508.20 Deposits 47,013.17 CD 192,734.66 Checks written 39,028.65 Bonds 448,65591 Ending cash balance (3,27532) Smith Barney Uyematsu 10/31 /2004 Local Gov. Pool 11/30/2004 Money funds 6,749.87 46,200.72 Gov Bonds 109,897.30 DEC WITHDRAWL 19,000 � 27,200.72 CALDWELL PUBLIC LIBRARY MONTHLY EXPENSES NOVEMBER, 2004 • NOVEMBER YEAR TO DATE REMAINING BUDGET PERCENT SPENT SALARIES SALARIES (600.1) 22,098.95 44,247.77 253,752.23 298,000 15°/a CosTS (600.2) 7,105.11 14,454.17 83,885.83 98,340 15% Subtotal 29, 204. 06 58, 701. 94 337, 638. 06 396, 340 1 S% ADMINISTRATION _ BOOKSALE (601.1) 10.73 28.12 471.88 500 6% DUES/CONFERENCES (601.3) 80.00 1,120.00 1,200 7% MISCELL. (601.4) 14.99 50.51 154.49 205 25% POSTAGE (601.5) 19.74 41.60 258.40 300 14% CITY ADMINISTRATIVE (601.2) - 7,700.00 7,700 0% PUBLIC RELATIONS (601.6) - 300.00 300 0% SALES TAX (601.7) 80.59 188.78 1,236.22 1,425 13% TRAVEL (601.8) 22.36 74.62 455.38 530 14% BKKEEPING & BANKING (601.9 5.39 5.39 244.61 250 2% Subtotal 153. 80 469.02 11, 940. 98 12, 410 4% • TECHNICAL SERVICES - MATERIALS ADULT BKS (602.1) 622.92 2,285.68 23,714.32 26,000 9% AUDIO-VISUAL (602.2) 735.50 1,052.69 3,947.31 5,000 21% GIFTS (602.3) 21.96 5,978.04 6,000 0% JIJVENILE BKS (602.4) 146.74 200.54 12,799.46 13,000 2% PERIODICALS (602.5) 75.00 5,640.15 8,359.85 14,000 40% REFERENCE (602.6) 237.07 364.22 10,635.78 11,000 3% STANDINGORDER(602.7) 2,179.39 3,689.83 12,310.17 16,000 23% YOUNG ADULT (602.8) 20.50 979.50 1,000 2% Subtotal 3, 996. 62 13, 275. 57 78, 724. 43 92, 000 14% TECHNICAL SERVICES - - OPERATING - CIRC POSTAGE (603.1) 395.57 874.90 4,125.10 5,000 17% TECH POSTAGE (603.2) - 200.00 200 0% REBINDING (603.3) - 350.00 350 0% PRINTING (603.4) 74.70 161.95 1,438.05 1,600 10% TECH SERV SUPPLIES (603.5) 1,004.22 1, 152.03 4,247.97 5,400 21% Subtotal 1, 474. 49 2,188. 88 10, 361 12, 550 17% � , , , , CALDWELL PUBLIC LIBRARY MONTHLY EXPENSES NOVEMBER, 2004 � PROGRAMM/NG ADULT PROGRAMS (604.1) 18.87 26.27 423.73 450 6% CHILDREN'S PROG (604.2) 247.78 275.33 1,724.67 2,000 14% INTERLIBRARY LOAN (604.3) 166.58 369.91 5,130.09 5,500 7% ORAL HISTORY (604.4) - 200.00 200 0% subtotal 433.23 671. SI 7, 478. 49 8,1 SD 8% BUILDING COMPUTER SYSTEMS (605.1) 808.29 2, 435.98 22,564.02 25,000 10% EQUIPMENT MAINT. (605.2) 111.83 479.66 6,520.34 7,000 7% INSURANCE (605.3) - 8,300.00 8,300 0% LAWN GROLINDS (605.4) - 100.00 100 0% MAINTENANCE & REPAIR (605.5 450.00 802.24 12,197.76 13,000 6% SUPPLIES (605.6) 325.10 399.35 1,600.65 2,000 20% TELECOMMUNICATIONS (605.7) 606.81 1,090.40 5,909.60 7,000 16% THEFT FuND (605.8) - 150.00 150 0% � UTILITIES (605.9) 1,262.10 2,143.39 17,856.61 20,000 11% Subtotal 3, 564.13 7, 351. 02 75,198. 98 82, SSO 9% CAPITAL OUTLAY CONTINGENCY (606.1) LIBRARY FURNISHING (606.2) - 5,000.00 5,000 0% GRANTS (606.3) - 24,000.00 24,000 0% GIFTS-NONBK (606.3) 202.32 202.32 797.68 1,000 20% Subtotal 202. 32 202.32 29, 797. 68 30, 000 1% TOTAL 39,028.65 82,860.26 551,139.74 634,000.00 13% ENDOWMENT SAVINGS $ 30,000 $ 30,000 0°/ GRAND TOTAL 39,028.65 82,860.26 581,139.74 664,000.00 12% �