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HomeMy WebLinkAbout01-06-2005 LIBRARY MINUTES �,�� ��ll 1010 Dearborn Street, Caldwell, Idaho 83605, Telephone 459-3242 • ald�eli ubl�c .r' b� Library Board Meeting Agenda January 6, 2005 7:00 pm MEETING IN THE COMMUNITY ROOM I. Minutes of Previous Meeting II Bills III Business � A. Library Board member replacement B. Approve agreement with Idaho State Library Talking Books Program for Lobe Library Pilot Project. This will "test the accessibility of electronic audio books and the acceptability of the new technology to its target audience, and the ease of operating the necessary equipment." C. Discussion of library fund-raising using commercial vendors. IV Other business and announcements Ne� meeting: February 3, 2005 • CALDWELL PUBLIC LIBRARY BOARD MEETiNG • December 2, 2004 The December monthly meeting of the Caldwell Public Library Board held December 2, 2004, in the Idaho room of the library was called to order by Chair, Lou Rohr at 7:03 p.m. Others present were Leona Manke; Jack Teraberry, Pat Papapietro, city council liaison Rob Oates, and Library Director, Elaine Leppert. Minutes of November 4, 2004, were approved as corrected. (by consensus). Bills The Monthly Budget Report was presented by Leppert. Bills of $39,028.65 were presented to the Board for approval. Approved. (Manke, Papapietro) Business A. Update on Strategic Plan—Leppert is still collecting and comparing data for presentation as soon as possible. B. Patron Records Retention Policy—Revised policy was brought to the board for discussion and approval. (Papapietro, Teraberry) C. Manke has agreed to have her name presented to City Council for approval for a second term on the board. Other Business and Announcements Rob Oates presented city council business to the board. • Pat Papapietro has resigned from the Board as of January 7, 2005. A fundraising request was presented to the Board from Touchstone, Inc. It was approved as long as the organization is nonprofit. (Manke, Papapietro) Leppert updated the board on the ILS. Meeting adjourned 7:SSp.m. Next meeting: January , 6, 2005 , 7:00 p.m. Respectfully submitted, Leona Manke, Secretary 12/2/04 • , . CALDWELL PUBLIC LIBRARY MONTHLY REVENUE REPORT DECEMBER, 2004 � DECEMBER YEAR TO DATE REMAINING BUDGET PERCENT RECEIVED PROPERTY TAX 13,39092 14,961.81 404,419.19 419,381 4% SALES TAX - 41 ,365.00 41,365 0% STATE REV. SHARING 15,476.11 44,740.89 60,217 26% BK SALE/FD RAISERS 295.57 652.25 7,347.75 8,000 8% COPIER 539.57 1,805.17 5,694.83 7,500 24% FINES 1,469.89 4,173.09 11,826.91 16,000 26% GIFTS & MEMORIALS 305.00 462.79 6,537.21 7,000 7% INTEREST - 8,000.00 8,000 O% INTERLIBRARY LOAN 10.00 240.00 250 4% LOST/DAMAGED 416.37 954.32 1,545.68 2,500 38% MISCELLANEOUS 4.70 19.70 542.30 562 4% NoNRESIDENTFEES 1,124.00 3,989.00 11,511.00 15,500 26% ORAL HISTORY 9.43 18.86 281.14 300 6% SUMMER READING - 1,000.00 1,000 O% sALES TAx CoLLECT 86.02 275.00 1,150.00 1,425 19% GRANTS - 24,000.00 24,000 0% CONTINGENCY - 21,000.00 21,000 0% • ToTAL 17,641.47 42,798.10 591,201.90 634,000 7% ENDOWMENTS 30,000.00 30,000.00 0% GRAND TOTAL 17,641.47 42,798.10 621,201.90 664,000.00 6% Edward Jones Deposits operating 17,641.47 Money Funds 9/24/2004 Monetary invest. transfer 42,000.00 Money Funds 5,825.81 Total 59,641.47 CD 64,751.40 Pead Endow. 11/26/04 Begining cash balance (3,275.32) Money funds 20,108.51 Deposits 59,641.47 CD 192,106.97 Checks written 54,584.75 Bonds 446,001.64 Ending cash balance 1,781.40 Smith Barney Local Gov. Pool 11/30/2004 Uyematsu 11/28/2004 46,200.72 Money funds 7,253.25 Nov/Dec withdrawals 42,000.00 Gov Bonds 109,585.50 • 4,200.72 , . CALDWELL PUBLIC LIBRARY MONTHLY EXPENSES DECEMBER, 2004 • DECEMBER YEAR TO DATE REMAINING BUDGET PERCENT SPENT SALARIES SALARIES (600.1) 24,095.24 68,343.01 229,656.99 298,000.00 23% cosTS (600.2) 22,152.72 36,606.89 61,733.11 98,340.00 37% Subtotal 46,247.96 104,949.90 291,390.10 396,340.00 26% ADMINISTRATION BOOKSALE (601.1) 16.65 44.77 455.23 500.00 9% DUES/CONFERENCES (601.3) 80.00 1,120.00 1,200.00 7% MISCELL. (601.4) 15.00 65.51 139.49 205.00 32% POSTAGE (601.5) 19.16 60.76 239.24 300.00 20% CITY ADMINISTRATIVE (601.2) - 7,700.00 7,700.00 O% PUBLIC RELATIONS (601.6) - 300.00 300.00 0% SALES TAX (601.7) 85.86 274.64 1,15036 1,425.00 19% TRAVEL (601.8) 74.62 455.38 530.00 14% BKKEEPING & BANKING (601.9 5.00 10.39 239.61 250.00 4% Subtotal 141.67 610.69 11,799.31 12,410.00 5% • TECHNICAL SERVICES - MATERIALS ADULT BKS (602.1) 864.22 3,149.90 22,850.10 26,000.00 12% AuDIO-vISUAL (602.2) 116.90 1,169.59 3,830.41 5,000.00 23% GIFTS (6023) 21.96 5,978.04 6,000.00 0% JUVENILE BKS (602.4) 7.77 208.31 12,791.69 13,000.00 2% PERIODICALS (602.5) 5,640.15 8,359.85 14,000.00 40% REFERENCE (602.6) 536.17 900.39 10,099.61 11,000.00 8% STANDING ORDER (602.7) 1,027.11 4,716.94 11,283.06 16,000.00 29% YOiJNG ADULT (602.8) 20.50 979.50 1,000.00 2% Subtotal 2,552.17 15,827.74 76,172.26 92,000.00 17% TECHNICAL SERVICES - OPERATING CIRC POSTAGE (603.1) 414.30 1,289.20 3,710.80 5,000.00 26% TECH POSTAGE (603.2) 1.75 1.75 198.25 200.00 1% REBINDING (603.3) - 350.00 350.00 0% PRINTING (603.4) 161.95 1,438.05 1,600.00 10% TECH SERV SUPPLIES (603.5) 1,138.74 2,290.77 3,109.23 5,400.00 42% Subtotal 1,554.79 3,743.67 8,806.33 12,550.00 30% • • � CALDWELL PUBLIC LIBRARY MONTHLY EXPENSES DECEMBER, 2004 • PROGRAMMING ADULT PROGRAMS (604.1) 5.55 31.82 418.18 450.00 7% CHILDREN'S PROG (604.2) 41.55 316.88 1,683.12 2,000.00 16% INTERLIBRARY LOAN (604.3) 224.09 594.00 4,906.00 5,500.00 11 % ORAL HISTORY (604.4) - 200.00 200.00 0% Subtotal 271.19 942.70 7,207.30 8,150.00 12% BUILDING COMPUTER SYSTEMS (605.1) 726.06 3,162.04 21,837.96 25,000.00 13% EQUIPMENT MAINT. (605.2) 219.83 699.49 6,300.51 7,000.00 10% INSURANCE (605.3) - 8,300.00 8,300.00 0% LAWN GROLINDS (605.4) - 100.00 100.00 0% MAINTENANCE & REPAIR (605.5) 802.24 12 ,197.76 13,000.00 (% SUPPLIES (605.6) 52.98 452.33 1,547.67 2,000.00 23% TELECOMMLJNICATIONS (605.7) 461.69 1,552.09 5,447.91 7,000.00 22% THEFT FUND (605.8) - 150.00 150.00 0% UTILITIES (605.9) 1,618.50 3,761.89 16,238.11 20,000.00 19% • Subtotal 3,079.06 10,430.08 72,119.92 82,550.00 13% CAPITAL OUTLAY CONTINGENCY (606.1) LIBRARY FURNISHING (606.2) - 5,000.00 5,000.00 0% GRANTS (6063) - 24,000.00 24,000.00 0% GIFTS-NONBK (606.4) 737.91 940.23 59.77 1,000.00 94% Subtotal 73791 940.23 29,059.77 30,000.00 3% ToTAL 54,584.75 137,445.01 496,554.99 634,000.00 22% ENDOWMENT SAVINGS 30,000.00 30,000.00 0% GRAND TOTAL 54,584.75 137,445.01 526,554.99 664,000.00 21% �