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HomeMy WebLinkAbout05-04-2000 LIBRARY MINUTES � 1010 DEARBORN ST. CALDWELL, ID 83605-4195 (208) 459-3242 fax 459-7344 CALDWELL PUBLIC LIBRARY CALDWELL PUBLIC LIBRARY BOARD MEETING May 4, 2000 The monthly meeting of the Caldwell Public Library Board was held May 4, 2000 in the Idaho Room of the library. The meeting was called to order by Chair Ann Day at 7:30 p.m. Those present were Pat Papapietro, Arnold Hernandez, Lou Roehr and Library Director, Elaine Leppert. The minutes of the April meeting were approved as written. (MSC Papapietro/Hernandez). The bills of $41,870.84 were approved. (MSC Papapietro/Roehr). Elaine reported that work is to begin about May l O on the parking lot next door. No request for pledged funds has been made. Copies of a memoranduxn from Jenner & Block to the American Library Association regarding Internet Filtering in Public Libraries were briefly reviewed. The board clarified that at this point "sex" and "illegal activities" will be the two issues that a filter should address. The board authorized Elaine to seek bids to replace the cooling tower. If necessary, Pead monies will be borrowed. (MSC Papapietro/Roehr). Meeting adjourned. Arnold Hernandez Secretary , *, CALDWELL PUBLIC LIBRARY � MONTHLY STATISTICS APRIL 2000 THIS MONTH YR AGO PERCENT THIS YR LAST YR PERCENT THIS MONTH CHANGE TO DATE TO DATE CHANGE CIRCULATION BOOKS Adult 5,389 6,200 (13.08) 40,452 43,306 (6.59) Juvenile 3,162 3,479 (9.11) 24,474 25,877 (5.42) AUDIO-VISUAL Adult A-V 397 343 15.74 2,792 2,675 437 Juvenile A-V 68 99 (3131) 614 825 (25.58) Videos 546 537 1.68 2,669 3,969 (32.75) MAGAZINES & PAMS Adult Mags 184 182 1.10 1,262 1,387 (9.01) Juv. Mag/Pams 15 8 87.50 58 8 625.00 OTHER Adult 15 28 (46.43) 171 241 (29.05) Storybags 17 17 - 102 131 (22.14) UNDEFINED - 79 - TOTAL CIRCULATION 9,793 10,893 (10.10) 72,673 78,419 (733) HOLDS PLACED 659 664 (0.75) 4,592 4,269 7.57 DOOR COUNT 20,000 14,284 40.02 87,937 82,503 6.59 PATRON COUNT Previous Balance 11,377 11,886 (4.28) Added 178 196 (9.18) Deleted 74 29 155.17 New Balance 11,481 12,053 (4.75) REFERENCE Adult Desk 282 360 (21.67) 1,621 2,072 (21.77) Juv. Desk 7 31 (77.42) 168 175 (4.00) Circ. Desk 12 5 140.00 152 41 270.73 Total 301 361 (16.62) 1,674 1,892 (11.52) READERS ADVISORY 25 23 8.70 309 170 81.76 INFORM/ DIRECT 1,348 1,650 (18.30) 8,515 8,270 2.96 TOTAL REFERENCE 1,674 2,034 (17.70) 10,498 10,332 1.61 INTERLIBRARY LOAN Received 27 43 (37.21) 289 290 (034) Loaned 74 125 (40.80) 624 680 (8.24) Reciprocal borrowing - ' ' Borrowed - - 3,893 Loaned - - 995 PUBLIC COMPUTER USE 40 32 25.00 348 278 25.18 INTERNET USERS 306 207 47.83 1,363 1,093 24.70 � CALDWELL PUBLIC LIBRARY � � MONTHLY STATISTICS � APRIL 2000 THIS MONTH LAST YR PERCENT THIS YR LAST YR PERCENT THIS MONTH CHANGE TO DATE TO DATE CHANGE MEETING ROOM USE Adult Programs 6 4 50.00 17 16 6.25 A Program Attendance 307 202 51.98 888 782 13.55 Juv. Programs 16 16 - 107 98 9.18 J Program Attendance 298 442 (32.58) 2,512 2,617 (4.01) Community Programs 44 51 (13.73) 265 294 (9.86) Program Attendance 719 682 5.43 3,644 4,241 (14.08) Non-Resident Fees Pd Family 14 18 (22.22) 148 115 28.70 Senior Citizen 5 7 (28.57) 51 61 (16.39) Student 24 - 24 21 1429 TOTAL 43 25 72.00 223 197 13.20 COLLECTION COUNT Books Previous Balance 86,723 Added 256 Deleted 456 New Balance 86,523 Audio Previous Balance 607 Added � Deleted 2 New Balance 612 Video Previous Balance 1,014 Added � Deleted New Balance 1,021 Other Materials Previous Balance 96,122 Added Deleted New Balance 96,122 COLLECTION TOTAL 184,278 VOLUNTEER HOURS 131 94 39.20 824 1,014 (18.69) STAFF HOURS SICK VACATION Borders, J 16 Denney, J 3 Leppert, E 20 Olivas, L 8 Portrey, L g � Caldwell Public Library t Monthly Income and Expenditures for May 2000 CATEGORY CURRENT MONTH YEAR TO DATE REMAINING BUDGET PROPERTY TAX $ 10,105.52 $ 206,990.40 $ 144,467.60 $ 351,458 SALES TAX $ 9,288.96 $ 19,121.08 $ 16,118.92 $ 35,240 STATE REV. SHARING $ 12,394.09 $ 51,055.14 $ (5,776.14) $ 45,279 BK SALE/FIJND RAISE $ 516.33 $ 2,920.67 $ 5,07933 $ 8,000 COPIER $ 471.45 $ 3,846.83 $ 5,153.17 $ 9,000 FINES $ 1,661.79 $ 10,148.08 $ 3,851.92 $ 14,000 GIFTS & MEMORIALS $ 56.70 $ 1,031.49 $ 8,968.51 $ 10,000 GOV. POOL INTEREST $ 5,768.86 $ 6,101.14 $ 11,870 CD INVEST. INTEREST $ 2,534.49 INTERLIBRARY LOAN $ 73.75 $ 141.45 $ 58.55 $ 200 LOST/DAMAGED $ 80.28 $ 1,060.02 $ 339.98 $ 1,400 MISCELLANEOUS $ 93.78 $ 554.89 $ 489.11 $ 1,044 NONRESIDENT FEES $ 1,329.00 $ 9,348.42 $ 5,651.58 $ 15,000 ORAL HISTORY $ 25.90 $ 321.26 $ 178.74 $ 500 SUMMER READING $ 250.00 $ 775.00 $ (175.00) $ 600 SALES TAX COLLECTE $ 84.65 $ 623.42 $ 526.58 $ 1,150 GRANTS $ 2,225.00 $ 21,568.00 $ (6,568.00) $ 15,000 CONTINGENCY $ - $ 50,000.00 $ 50,000 TOTAL 38,657.20 $ 337,809.50 $ 234,465.99 $ 569,741 ENDOWMENT INCOME PEAD $ 8,868.12 $ 86,131.88 $ 95,000 UYEMATSU $ (3,991.53) $ 49,991.53 $ 46,000 GRAND TOTAL $ 38,657.20 $ 342,686.09 $ 370,589.40 $ 710,741 Refunds and return to fun 111.58 Deposits operating 38,657.20 Monetary invest. transfer 24,000.00 Total 62,768.78 Pead Endow. (OS/31/00) Begining cash balance $ 2,367.30 Passport Mon $ 21,650 Deposits 62,768.78 CD's $ 187,653 Securities $ 172,546 Checks written 71,889.34 Ending cash balance (6,753.26) Uyematsu Me (OS/31/00) Cash balance $ 58 Local Gov. Pool (5/31/00 $ 69,018.71 Money funds $ 2,892 CD INVESTMENTS (05/31/00) Accrued Div. $ 6 Passport Money Market $ 10,458 Stocks $ 148,394 CDs $ 66,792 Mutual funds $ 7,425 *(69,218.71 +230,000= 299,018.71) . Caldwell Public Library ` Monthly Income and Expenditures for May 2000 . CURRENT MONTH YEAR TO DATE REMAINING BUDGET SALARIES & BENEFITS ; SALARIES $ 18,219.41 $ 156,845.32 $ 95,384.68 $ 252,230 COSTS $ 5,137.20 $ 42,540.57 $ 32,299.43 $ 74,840 UNEMPLOYMENT $ - $ - $ 500.00 $ 500 BOOKKEEPING S$ 400.00 $ 3,200.00 $ 1,600.00 $ 4,800 Subtotal $ 23,756.61 $ 202,585.89 $ 129,784.11 $ 332,370 ADMINISTRATION BOOKSALE $ 9.22 $ 197.29 $ 4,102.71 $ 4,300 CITY ADMINISTR $ - $ 9,717.36 $ (2,692.36) $ 7,025 DUES/CONFEREN $ - $ 306.50 $ 693.50 $ 1,000 MISCELLANEOUS $ - $ 192.97 $ 313.03 $ 506 POSTAGE $ 40.70 $ 152.09 $ 347.91 $ 500 PUBLIC RELATIO $ - $ 81.31 $ 118.69 $ 200 SALES TAX $ 95.07 $ 631.29 $ 518.71 $ 1,150 TRAVEL $ 37.44 $ 181.45 $ 418.55 $ 600 Subtotal $ 182.43 $ 11,460.26 $ 3,820.74 $ 15,281 MATERIALS ADULT BKS $ 3,104.73 $ 20,417.94 $ 8,682.06 $ 29,100 AUDIO-VISUAL $ 68.44 $ 2,312.36 $ 2,287.64 $ 4,600 GIFTS $ - $ 11.70 $ 5,988.30 $ 6,000 JiJVENILE BKS $ 608.66 $ 7,498.44 $ 10,501.56 $ 18,000 PERIODICALS $ - $ 7,676.67 $ 3,563.33 $ 11,240 REFERENCE $ 548.59 $ 8,439.39 $ 1,960.61 $ 10,400 STANDING ORDE $ 1,262.66 $ 15,787.17 $ 8,212.83 $ 24,000 YOUNG ADULT $ - $ 41.27 $ 758.73 $ 800 Subtotal $ 5,593.08 $ 62,184.94 $ 41,955.06 $ 104,140 OPERATING CIRC POSTAGE $ 393.03 $ 2,758.09 $ 1,24191 $ 4,000 TECH POSTAGE $ - $ 101.39 $ 398.61 $ 500 REBINDING $ - $ 225.15 $ 174.85 $ 400 PRINTING $ 126.00 $ 1,414.98 $ 1,085.02 $ 2,500 TECH SERV SUPP $ 429.74 $ 2,365.54 $ 3,134.46 $ 5,500 Subtotal $ 948.77 $ 6,865.15 $ 6,034.85 $ 12,900 • Caldwell Public Library : Monthly Income and Expenditures for May 2000 CATEGORY CURRENT MONTH YEAR TO DATE REMAINING BUDGET PUBLIC SERVICES ADULT PROGRA $ 1.98 $ 190.77 $ 109.23 $ 300 CHILDRENS PRO $ 275.97 $ 602.83 $ 497.17 $ 1,100 INTERLIBRARY L$ 127.00 $ 2,046.65 $ 4,753.35 $ 6,800 ORAL HISTORY $ 58.44 $ 58.44 $ 341.56 $ 400 Subtotal $ 463.39 $ 2,898.69 $ 5,701.31 $ 8,600 BUILDING COMPUTER SYST $ 784.60 $ 10,799.09 $ 17,200.91 $ 28,000 EQUIPMENT MAI $ 3,924.88 $ 6,243.30 $ 256.70 $ 6,500 INSURANCE $ - $ - $ 500.00 $ 500 LAWN GROLJNDS $ - $ 39.99 $ 560.01 $ 600 MAINTENANCE &$ 2,829.90 $ 5,631.12 $ 6,368.88 $ 12,000 SUPPLIES $ 197.24 $ 2,391.79 $ 1,108.21 $ 3,500 TELECOMMLINIC $ 438.99 $ 3,813.73 $ 1,186.27 $ 5,000 THEFT FIJND $ - $ - $ 150.00 $ 150 UTILITIES $ 952.96 $ 8,719.19 $ 7,280.81 $ 16,000 Subtotal $ 9,128.57 $ 37,638.21 $ 34,611.79 $ 72,250 CAPITAL OUTLAY CONTINGENCY $ _ $ _ LIBRARY FURNIS $ - $ 7,81633 $ (2,616.33) $ 5,200 GRANTS $ - $ 2,429.69 $ 12,570.31 $ 15,000 GIFTS-NONBOOK $ 16.49 $ 56.24 $ 3,943.76 $ 4,000 Subtotal $ 16.49 $ 10,302.26 $ 13,897.74 $ 24,200 TOTAL $ 40,089.34 $ 333,935.40 $ 235,805.60 $ 569,741 ENDOWMENT SAVINGS PEAD 42,412.66 17,587.34 60,000.00 UYEMATSU 0 35,000.00 35,000.00 46,000.00 46,000.00 GRAND TOTAL $ 40,089.34 $ 376,348.06 334,392.94 710,741.00 Monetary Transfer 31,800 GRAND TOTAL $ 71,88934 . , � Caldwell Public Library . Monthly Income and Expenditures for May 2000 CATEGORY CURRENT MONTH YEAR TO DATE REMAINING BUDGET PROPERTY TAX $ 10,105.52 $ 206,990.40 $ 144,467.60 $ 351,458 SALES TAX $ 9,288.96 $ 19,121.08 $ 16,118.92 $ 35,240 STATE REV. SHARING $ 12,394.09 $ 51,055.14 $ (5,776.14) $ 45,279 BK SALE/FIJND RAISE $ 516.33 $ 2,920.67 $ 5,079.33 $ 8,000 COPIER $ 471.45 $ 3,846.83 $ 5,153.17 $ 9,000 FINES $ 1,661.79 $ 10,148.08 $ 3,851.92 $ 14,000 GIFTS & MEMORIALS $ 56.70 $ 1,031.49 $ 8,968.51 $ 10,000 GOV. POOL INTEREST $ 5,768.86 $ 6,101.14 $ 11,870 CD INVEST. INTEREST $ 2,534.49 INTERLIBRARY LOAN $ 73.75 $ 141.45 $ 58.55 $ 200 LOST/DAMAGED $ 80.28 $ 1,060.02 $ 339.98 $ 1,400 MISCELLANEOUS $ 93.78 $ 554.89 $ 489.11 $ 1,044 NONRESIDENT FEES $ 1,329.00 $ 9,348.42 $ 5,651.58 $ 15,000 ORAL HISTORY $ 25.90 $ 321.26 $ 178.74 $ 500 SUMMER READING $ 250.00 $ 775.00 $ (175.00) $ 600 SALES TAX COLLECTE $ 84.65 $ 623.42 $ 526.58 $ 1,150 GRANTS $ 2,225.00 $ 21,568.00 $ (6,568.00) $ 15,000 CONTINGENCY $ - $ 50,000.00 $ 50,000 TOTAL 38,657.20 $ 337,809.50 $ 234,465.99 $ 569,741 ENDOWMENT INCOME PEAD $ 8,868.12 $ 86,131.88 $ 95,000 UI'EMATSU $ (3,991.53) $ 49,991.53 $ 46,000 GRAND TOTAL $ 38,657.20 $ 342,686.09 $ 370,589.40 $ 710,741 Refunds and return to fun�� � 111.58 Deposits operating 38,657.20 Monetary invest. transfer 24,000.00 Total 62,768.78 Pead Endow. (OS/31/00) Begining cash balance $ 2,367.30 Passport Mon $ 21,650 Deposits 62,768.78 CD's $ 187,653 Securities $ 172,546 Checks written 71,889.34 Ending cash balance (6,753.26) Uyematsu Me (OS/31/00) Cash balance $ Sg Local Gov. Pool (5/31/00 $ 69,018.71 Money funds $ 2,892 CD INVESTMENTS (OS/31/00) Accrued Div. $ 6 Passport Money Market $ 10,458 Stocks $ 148,394 CDs $ 66,792 Mutual funds $ 7,425 *(69,218.71 +230,000= 299,018.71)