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HomeMy WebLinkAbout04-16-2003 GOLF MINUTES / CALDWELL GOLF BDARD • Advfsory Board Ivleetfng Apri I 16, 2003 City Council Room MEMBERS f��'TEN�ING Boyd C;ooper Chairman Shiriey Akagi Vice Chairman Georgia Hersh Women's Association Representative Pat Inglis Men's Association Representative Dan Kowell Elvin Simpson Loraine Navis Jeff Osgood Shannon Ozuna Council Representative MEMBERS UNABLE TO ATTEND STAFF ATTENDING John Watson Purple Sage Pro Lenny Stroup Fairview Golf Pro . • STAFF UNABLE TO ATTEND GUESTS Mayor Garrett Nancolas City Finance Director EIJay Waite AGENDA 1) Chairman's report 2) Report from John Watson 3) Report from Lenny Stroup 4) 5) New or oid business Chairman Cooper calied the meeting to order and took rall call. 1) CHAIRMAN'S R��O�t� Cooper welcomed Mayor Nancolas to the meeting. Nancolas thanked the board members for their service and said that the City was grateful for the time the board members give to the community. • ♦�z ♦���♦ Gooper told the haard that the old business of clarifying our refund policy needs to be • completed. Cooper read the board the refund policy that had been adopted in 1994. Cooper said that we have not been following this plan but have been judging each case on it's own merits. A discussion followed on the policy. It was moved by Elvin Simpson and seconded by Georgia Hersh that we continue to use the 1994 policy except that we add credit along with refund. Motion passed unanimously. Georgia Hersh presented the board with a refund request from Jean Bennett of Parma. Cooper read the board Jean's letter. The board rejected her request because our policy does not allow any refunds or credits for transactions this old. 2) REPORT FROM JOHN WATSON John, at the request of EIJay Waite, brought a current policy list that he had put together. The board went over the list of policy rules. These included: tee times, hours of operation, frost delay, dress code, refunds, private golf cart usage, children. A discussion was held on the liability that could occur to the city by children driving private golf carts. Mayor Nancolas said he would have the city attorney research this problem. A discussion was held on the frost delay policy. John Watson explained the way it has been done in the past year. Pat Inglis said we should not let people play if frost is present. The golf course superintendent is the one who makes this decision. Cooper asked Mayor Nancolas what the status is in regard to a new superintendent. Nancolas said that the city is working with an interim superintendent. Vinton is the • interim superintendent. Glen Kushlan is in charge of the day to day operation. Cooper said he asked Kushlan to came to the meeting but he didn't come. Cooper said we need the greenskeeper to be at the meeting. Nancolas said would be okay if Kushlan attends the meetings. John gave the board a financial report. He said we are up 13% over last year. This is about $29,000 dollars. It would be even better if it hadn't rained so much EIJay said that we are receiving the fees from the school's golf teams that are using our courses. 3) REPORT FROM LENNY STROUP Lenny said that he had three requests for refunds or credits. A motion was made by Pat Inglis and seconded by Shirley Akagi that we amend the refund policy to advance the dates by one month so the beginning month will be April. Motion passed unanimously. Adam Lillie has a shoulder problem and can't play. His wife asked if he could have a credit for next year. He will receive a 75% credit for next year, as wi�l Mui Stowe and Bill Moore's wife will receive a 75 J refund. Moore died shortly after buying his season senior pass. She will also receive a refund on trail fee and cart storage rental if it meets the policy requirements. � . Stroup said that business has been good at Fairview. Overall revenue is up a small amount. Lenny said that the twilight green fee is heiping to increase play. 4) REPORT FROM EL JAY WAITE EIJay said that new marshals have been hired. Ken McGee is the head marshal. 5) NEW OR OLD BUSINESS Cooper said he wouid like to see some pians to raise funds to purchase the defibrillators for Purple Sage and Fairview. Shirley Akagi said Golf South Idaho has contacted her. Shirley was told to go ahead and get the ads put together for the Golf South Idaho brochure, No further business, meeting adjourned. • � � REFUND OR CREDIT POLICY Adopted 1994 and amended April 2003 by the Caldwell Golf Board of Control as their recommendation regarding pre-paid golf fees (season passes). Refunds or credits will be granted only for death or serious illness and shall be granted only upon the proper application to the City of Caldwell by the season golf ticket holder. In the case of the death of the ticket holder, the surviving spouse or other neut of kin may make application for refund. If an application for refund or credit is made on a man and wife ticket, and only one party has died or had a serious illness, then the refund or credit for that party, whether man or woman, shall only apply to that portion of the fee which is above the single adult rate. A. A proper application made after purchase, but prior to April ls shail receive a refund or credit of a maximum of 75 J of the pre-paid fee. B. An application made after April ist but before May ls of the current year shall receive refund ar credit of 60 j of their pre-paid fee. ' C. An apptication made after May lst but before June ls of the current ear shall receive refund or credit of 50J af their pre-paid fee. y D. After June ls of the current year no refunds or credits will be granted. � Cart storage fees will only be refundable if another person is waiting for storage and will pay #he refundabfe portion of the storage fee. Refunds or credits will be granted for the same reasons and amounts as for the golf fees outlined above. �